At a Glance
- Tasks: Coordinate maintenance activities and support engineers in a fast-paced environment.
- Company: Join a supportive team in a dynamic maintenance administration role.
- Benefits: Enjoy 23 days holiday, private healthcare, and funded training opportunities.
- Other info: Great career growth potential with regular social events and on-site parking.
- Why this job: Make a real impact by keeping operations running smoothly and efficiently.
- Qualifications: Previous admin experience, strong organisational skills, and good IT knowledge.
Are you an organised administrator who enjoys keeping things running smoothly behind the scenes? We're looking for a proactive Maintenance Administrator to join a busy and supportive team based in Poole. This is an excellent opportunity for someone who thrives in a fast-paced environment, enjoys variety in their day, and takes pride in delivering accurate, efficient administrative support.
You'll play a key role in coordinating maintenance activities, supporting engineers, liaising with customers, and ensuring jobs are processed smoothly from start to finish.
What you'll be doing:
- Coordinating engineer schedules and arranging appointments
- Preparing job packs and supporting the planning of maintenance visits
- Raising sales orders and processing maintenance-related administration
- Producing quotes and invoices
- Chasing timesheets, job sheets, quotations and outstanding payments
- Maintaining accurate customer and job records across company systems
- Booking travel and accommodation for engineers when required
- Managing stock administration and equipment returns
- Handling incoming calls and emails, providing excellent customer service
- Supporting the wider maintenance team with day-to-day administrative tasks
What we're looking for:
- Previous administration experience within a busy office environment
- Strong organisational skills and excellent attention to detail
- Confident communication skills, both written and verbal
- Comfortable dealing with customers, suppliers and internal teams
- Good IT skills, including Microsoft Office
- Ability to prioritise workloads and work effectively under pressure
- Experience within maintenance, engineering, facilities, construction or service-based environments would be advantageous
What's on offer:
- 23 days holiday plus bank holidays, increasing with service
- Private healthcare scheme after qualifying period
- Company sick pay after qualifying period
- Funded training and development opportunities
- Cycle to work scheme
- Free eye tests
- Regular company social events
- On-site parking
Trainee Administrator in Poole employer: Team Jobs - Commercial
Join a dynamic and supportive team as a Trainee Maintenance Administrator in Poole, where your organisational skills will shine in a fast-paced environment. We offer a range of benefits including private healthcare, funded training opportunities, and a vibrant work culture that encourages personal growth and teamwork. With regular social events and a commitment to employee well-being, this is an excellent opportunity for those seeking a rewarding career in administration.
