At a Glance
- Tasks: Coordinate maintenance activities and support engineers in a fast-paced environment.
- Company: Join a supportive team in a dynamic maintenance administration role.
- Benefits: Competitive salary, 23 days holiday, private healthcare, and funded training.
- Other info: Regular social events and opportunities for career growth.
- Why this job: Enjoy variety in your day while making a real impact behind the scenes.
- Qualifications: Previous admin experience, strong organisational skills, and good IT knowledge.
Are you an organised administrator who enjoys keeping things running smoothly behind the scenes? We're looking for a proactive Maintenance Administrator to join a busy and supportive team based in Poole. This is an excellent opportunity for someone who thrives in a fast-paced environment, enjoys variety in their day, and takes pride in delivering accurate, efficient administrative support.
You'll play a key role in coordinating maintenance activities, supporting engineers, liaising with customers, and ensuring jobs are processed smoothly from start to finish.
What you'll be doing:
- Coordinating engineer schedules and arranging appointments
- Preparing job packs and supporting the planning of maintenance visits
- Raising sales orders and processing maintenance-related administration
- Producing quotes and invoices
- Chasing timesheets, job sheets, quotations and outstanding payments
- Maintaining accurate customer and job records across company systems
- Booking travel and accommodation for engineers when required
- Managing stock administration and equipment returns
- Handling incoming calls and emails, providing excellent customer service
- Supporting the wider maintenance team with day-to-day administrative tasks
What we're looking for:
- Previous administration experience within a busy office environment
- Strong organisational skills and excellent attention to detail
- Confident communication skills, both written and verbal
- Comfortable dealing with customers, suppliers and internal teams
- Good IT skills, including Microsoft Office
- Ability to prioritise workloads and work effectively under pressure
- Experience within maintenance, engineering, facilities, construction or service-based environments would be advantageous
What's on offer:
- Salary of £27,500 - £29,500 per annum
- 23 days holiday plus bank holidays, increasing with service
- Private healthcare scheme after qualifying period
- Company sick pay after qualifying period
- Funded training and development opportunities
- Cycle to work scheme
- Free eye tests
- Regular company social events
- On-site parking
If you're a highly organised administrator looking for a varied role where no two days are the same, we'd love to hear from you.
Maintenance Administrator FTC in Poole employer: Team Jobs - Commercial
Join a dynamic and supportive team in Poole as a Maintenance Administrator, where your organisational skills will shine in a fast-paced environment. We offer competitive salaries, generous holiday allowances, and opportunities for professional development, all while fostering a collaborative work culture that values each employee's contributions. With additional perks like private healthcare and regular social events, you'll find a rewarding and engaging workplace that prioritises your growth and well-being.
StudySmarter Expert Advice🤫
We think this is how you could land Maintenance Administrator FTC in Poole
✨Tip Number 1
Get to know the company! Research their values, culture, and recent projects. This will help you tailor your conversations and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills. Since you'll be liaising with customers and engineers, being clear and confident in your speech is key. Try role-playing common scenarios with a friend to boost your confidence.
✨Tip Number 3
Be proactive during interviews. Prepare questions that show your interest in the role and how you can contribute to the team. This not only demonstrates your enthusiasm but also helps you assess if the job is right for you.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining us and makes it easier for us to keep track of your application.
We think you need these skills to ace Maintenance Administrator FTC in Poole
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your previous administration experience and showcases your organisational skills. We want to see how you’ve kept things running smoothly in past roles, so don’t hold back!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Maintenance Administrator role. Mention your attention to detail and how you thrive in fast-paced environments – we love that!
Show Off Your IT Skills:Since good IT skills are a must, make sure to mention your proficiency with Microsoft Office and any other relevant software. We want to know how tech-savvy you are and how you can support our team effectively.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Team Jobs - Commercial
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Maintenance Administrator. Familiarise yourself with tasks like coordinating engineer schedules and processing maintenance-related administration. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Show Off Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experience where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised workloads and maintained accuracy under pressure.
✨Brush Up on Your IT Skills
As good IT skills are essential, especially with Microsoft Office, consider doing a quick refresher on any relevant software. You might be asked about your proficiency during the interview, so being able to confidently discuss your experience will give you an edge.
✨Practice Your Communication Skills
This job involves liaising with customers and internal teams, so practice articulating your thoughts clearly. Consider role-playing common scenarios you might encounter, such as handling customer inquiries or coordinating with engineers, to showcase your confident communication style.
