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For Companies At a Glance
- Tasks: Support the administration and delivery of exams, managing entries, timetables, and results.
- Company: Join an outstanding school dedicated to excellence in education and staff wellbeing.
- Benefits: Flexible part-time hours, excellent support, and professional development opportunities.
- Why this job: Make a real impact in a vibrant educational environment while honing your administrative skills.
- Qualifications: Strong admin and IT skills; experience with data systems like SIMS is a plus.
- Other info: Be part of a supportive team in a school rated 'Outstanding' by Ofsted.
Overview
What skills and experience we\\\’re looking for
We have an exciting opportunity to appoint an Administration Assistant to join our examinations and data team. The post is part time (0.6) with the flexibility to work 19.5 hours across 3 to 5 days.
The successful person will be working closely with the Examinations Officer and play a key role in supporting the administration and delivery of internal and external examinations. This includes managing candidate entries, timetables, seating plans and results, as well as maintaining accurate records and ensuring compliance with JCQ and awarding body regulations.
The successful candidate will have strong administrative and IT skills, excellent attention to detail, and the ability to work calmly under pressure during busy exam periods. Experience of working with data systems such as SIMS is desirable, and integrity when handling confidential information is essential. Previous experience in exams administration or within an educational setting is highly desirable.
The successful candidate will be a confident communicator, able to liaise effectively with staff, students, parents, and external agencies. A flexible and proactive approach to work is key, especially during peak exam seasons when a more flexible working pattern and some additional hours may be required.
Responsibilities
- Support the administration and delivery of internal and external examinations in collaboration with the Examinations Officer.
- Manage candidate entries, timetables, seating plans and results; maintain accurate records.
- Ensure compliance with JCQ and awarding body regulations.
- Maintain data integrity and handle information confidentially.
- Communicate effectively with staff, students, parents and external agencies; adapt to peak exam periods with a flexible approach.
Qualifications and attributes
- Strong administrative and IT skills with excellent attention to detail.
- Ability to work calmly under pressure during busy exam periods.
- Experience with data systems such as SIMS is desirable; integrity when handling confidential information is essential.
- Previous experience in exams administration or within an educational setting is highly desirable.
- Confident communicator; able to liaise with staff, students, parents and external agencies.
- Flexible and proactive approach to work, especially during peak exam seasons when additional hours may be required.
What the school offers its staff
Swanshurst is a large, outstanding school for girls aged 11-19 years. We offer excellent support and CPD for staff at all stages of their career. Ofsted (May 2024) described our school to be “an exceptional place for pupils to learn”. They described the curriculum as “exemplary” and one which \\\”explodes into life in the classroom\\\”. In relation to staff wellbeing, they noted that “The school is conscious of staff workload and well-being and is committed to achieving excellence in a sustainable way.” We are exceptionally proud to have been judged ‘Outstanding’ in two consecutive inspections. Ofsted (2024) judged Swanshurst to be Outstanding for a second time. Our Ofsted report can be found here.
The school is part of the newly formed West Midlands Academy Trust (WMAT) which opened in January 2025. As one of the three founding members, the school has been integral to forming the Trust’s mission:
- Relentless focus upon delivering an excellent Quality of Education, resulting in strong progress and attainment for all groups of pupils.
- Commitment to safeguarding
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
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Part Time Administration Assistant (Exams and Data). employer: Teaching vacancies
Contact Detail:
Teaching vacancies Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part Time Administration Assistant (Exams and Data).
✨Tip Number 1
Get to know the school and its values! Research Swanshurst and understand their commitment to education and staff wellbeing. This will help you tailor your conversations during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills! Since you'll be liaising with various stakeholders, it’s crucial to demonstrate your ability to communicate effectively. Try role-playing scenarios with friends or family to build your confidence.
✨Tip Number 3
Showcase your organisational skills! During the interview, share examples of how you've managed multiple tasks or projects, especially under pressure. This will highlight your ability to handle the busy exam periods mentioned in the job description.
✨Tip Number 4
Apply through our website! We encourage you to submit your application directly on our platform. It not only streamlines the process but also ensures your application gets the attention it deserves. Plus, it shows you're tech-savvy!
We think you need these skills to ace Part Time Administration Assistant (Exams and Data).
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your relevant skills and experience. We want to see how your background fits with the role of Administration Assistant, especially in exams and data management.
Show Off Your Attention to Detail: Since this role requires excellent attention to detail, be sure to proofread your application. A few typos can make a big difference, so let’s show that you can handle information accurately right from the start!
Highlight Your Communication Skills: As a confident communicator, it’s important to demonstrate how you can liaise effectively with various stakeholders. Share examples in your application that showcase your ability to communicate clearly and professionally.
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss any important updates from us!
How to prepare for a job interview at Teaching vacancies
✨Know Your Stuff
Before the interview, make sure you understand the role inside out. Familiarise yourself with the responsibilities like managing candidate entries and ensuring compliance with regulations. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Skills
Highlight your strong administrative and IT skills during the interview. Be ready to discuss any experience you have with data systems like SIMS, as well as your attention to detail. Use specific examples from your past roles to demonstrate how you've successfully managed similar tasks.
✨Stay Calm Under Pressure
Since this role involves working during busy exam periods, be prepared to talk about how you handle stress. Share examples of times when you've worked calmly under pressure, especially in an educational setting. This will reassure them that you can manage the demands of the job.
✨Communicate Effectively
As a confident communicator, you'll need to liaise with various stakeholders. Practice articulating your thoughts clearly and concisely. Think about how you would explain complex information to students or parents, and be ready to showcase your interpersonal skills during the interview.