Office Administrator - Maternity Cover

What skills and experience we\’re looking for

FIC RESPONSIBILITIES

1. Make maximum use of the Academy’s communications portals, ensuring correspondence is effective and enhances the Academy\’s visibility and reputation.
2. Facilitate effective internal communications within the academy, ensuring transparent and timely dissemination of information to all staff members.
3. Manage a calendar of all upcoming events and significant dates, advertising on appropriate social media platforms to reach a broad audience. Schedule regular posts about events, achievements, and updates.
4. Regularly update the Academy\’s website to ensure it complies with all regulatory standards. Use the Trust’s Audit form as a checklist to ensure all updates are completed.
5. Support the planning, allocating, and effective delivery of work experience programmes, including building and maintaining relationships with employers to ensure smooth operations. Responsibilities also include developing and maintaining an employer database, answering queries via telephone, email, and in-person, and ensuring all statutory requirements regarding health and safety are met through thorough checks and reviews. Additionally, organise and collect feedback from both employers and students to continually improve the programme.
6. Ensure all telephone and personal enquiries are dealt with efficiently and effectively in a way which promotes a positive image of the Academy.
7. Manage the necessary paperwork for student suspensions and permanent exclusions, ensuring accurate information and submitting appropriate correspondence. Collate information for reintegration meetings to support year leaders.
8. Provide first aid assistance to staff, students, and visitors as necessary; oversee the collation of necessary information for first aid investigations.
9. Support the provision of a comprehensive reception service, including greeting visitors and ensuring relevant safeguarding checks are made, including receiving parents and students, dealing with general enquiries face to face or by telephone, taking messages or referring matters to the appropriate person.
10. Proactively ensure visitor information is provided in advance of their arrival where possible, and enforce correct safeguarding procedures.
11. Undertake a comprehensive range of administration tasks, ensuring prioritization and meeting deadlines. Perform general office duties such as answering calls, minute taking, and photocopying.
12. Support officer cover where necessary.
13. Enter and retrieve data related to students on the MIS database and other software packages as required.
14. Assist with student welfare duties, dealing with sick students, liaising with parents/carers, and resolving complex student matters.
15. The specific responsibilities are not exhaustive and are subject to change. Alternative duties may be allocated according to need.

What the school offers its staff

• Archway benefits including shopping discounts and competitions
• A free and confidential employee assistance programme offering counselling and advice
• Access to Teachers’ Pensions / Generous pension scheme
• Access to discounted travel schemes
• Cycle to work scheme
• Comprehensive training and support
• Opportunities to develop new skills and progress your career
• Eye care voucher scheme
• Free flu vaccine
• Access to e-learning and development

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults. We expect all staff, volunteers, and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification, Disclosure and Barring Service (DBS) checks, medical, online and social media screening, prohibition from teaching, right to work, satisfactory references, and suitability to work with children. You must disclose any unspent convictions, cautions, reprimands, or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

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