At a Glance
- Tasks: Support the UK Company Secretarial team with admin and technical tasks.
- Company: Join a diverse and inclusive financial services firm in London.
- Benefits: Gain valuable experience, develop skills, and work in a supportive environment.
- Other info: Opportunity for personal development and career growth in a dynamic team.
- Why this job: Make an impact while learning about corporate governance and legal processes.
- Qualifications: CGI part-qualified or law graduate preferred; strong communication and organisational skills required.
The predicted salary is between 30000 - 40000 £ per year.
The purpose of the role is to provide administrative and technical support to the UK Company Secretarial team.
Key Responsibilities
- Board and Committee administration support including: meeting coordination, drafting agendas, maintaining meeting records and schedules, liaison across multi-jurisdictional teams in Europe and APAC, updating action logs, and collation and dissemination of Board and Committee papers using Digital Board Books software.
- Drafting routine Board resolutions and arranging approval and execution under the supervision of the Senior Company Secretary.
- Maintaining Conflict of Interest logs.
- Maintaining electronic corporate records.
- Assisting with Legal Entity Reporting requirements.
- Ensuring annual confirmation statements, annual report and accounts and other statutory filings are undertaken within appropriate filing deadlines.
- Arranging document notarisation and apostilles with external agencies.
- Collation and provision of KYC documents as required in a timely manner.
- Maintenance of Company Secretarial information, guidance notes, structure charts and other documentation and templates on the Company Secretarial Portal including the drafting of policies and procedures when requested.
- Monitoring/managing the Company Secretarial Inbox.
- Coordinating and assisting with projects as directed on behalf of the Company Secretarial team including research, developing recommendations, planning and task tracking.
- Providing support to the legal team from time‑to‑time on legal administrative tasks and/or projects.
- Ensure adherence to good corporate governance principles concerning all Company Secretarial matters.
Qualifications, Experience and Skills Required
- Either CGI part‑qualified or law graduate.
- Prior experience as a Company Secretarial Assistant or similar within the financial services sector preferable.
- Knowledge of the fund management industry beneficial but not a requirement.
- A commitment to ongoing personal development, training and assuming greater responsibility over time.
- A positive, proactive approach and strong team ethic.
- Accuracy and attention to detail.
- Strong written communication skills.
- Good organisational skills.
- Discretion when handling confidential information.
Company Secretarial Assistant - 6 month contract - Based in London employer: Teachers Insurance and Annuity Association of America
TIAA is an exceptional employer, offering a dynamic work environment in the heart of London where you can thrive as a Company Secretarial Assistant. With a strong commitment to employee development and a culture that values diversity and inclusion, you will have access to ongoing training and growth opportunities while contributing to meaningful projects within the financial services sector. Enjoy the unique advantage of collaborating with multi-jurisdictional teams across Europe and APAC, all while ensuring adherence to best practices in corporate governance.
Contact Details:
Teachers Insurance and Annuity Association of America Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Company Secretarial Assistant - 6 month contract - Based in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend relevant events, and don’t be shy about asking for introductions. We all know that sometimes it’s not just what you know, but who you know that can help you land that Company Secretarial Assistant role.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We recommend practising common interview questions and tailoring your answers to highlight your experience in board administration and legal support. Show them you’re the perfect fit for their team!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in keeping you top of mind. We suggest mentioning something specific from your conversation to remind them why you’re the ideal candidate for the job.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive and engaged with our platform.
We think you need these skills to ace Company Secretarial Assistant - 6 month contract - Based in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Company Secretarial Assistant role. Highlight any relevant administrative support you've provided, especially in a corporate or financial setting.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your background makes you a great fit. Don’t forget to mention your commitment to ongoing personal development!
Showcase Your Attention to Detail:In a role where accuracy is key, demonstrate your attention to detail in your application. Double-check for typos and ensure all information is correct. This will show us you’re serious about the position!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates regarding your application status.
How to prepare for a job interview at Teachers Insurance and Annuity Association of America
✨Know Your Stuff
Make sure you understand the key responsibilities of the Company Secretarial Assistant role. Familiarise yourself with board administration, meeting coordination, and the use of Digital Board Books software. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Skills
Highlight your organisational skills and attention to detail during the interview. Prepare examples from your past experiences where you've successfully managed multiple tasks or maintained accurate records. This will demonstrate your capability to handle the responsibilities outlined in the job description.
✨Ask Smart Questions
Prepare thoughtful questions about the company’s approach to corporate governance and how the Company Secretarial team collaborates with other departments. This shows that you’re engaged and eager to understand how you can contribute to their success.
✨Be Proactive and Positive
Emphasise your proactive attitude and commitment to personal development. Share instances where you've taken initiative in previous roles or sought out training opportunities. This aligns well with the company's values and shows that you're ready to grow within the role.
