At a Glance
- Tasks: Support the UK Company Secretarial team with admin and technical tasks.
- Company: Join a diverse and inclusive financial services firm in London.
- Benefits: Gain valuable experience, training, and a chance to grow your career.
- Other info: Opportunity for personal development and involvement in exciting projects.
- Why this job: Be part of a dynamic team and enhance your skills in corporate governance.
- Qualifications: CGI part-qualified or law graduate preferred; strong communication and organisational skills needed.
The predicted salary is between 30000 - 40000 € per year.
The purpose of the role is to provide administrative and technical support to the UK Company Secretarial team.
Key Responsibilities
- Board and Committee administration support including: meeting coordination, drafting agendas, maintaining meeting records and schedules, liaison across multi-jurisdictional teams in Europe and APAC, updating action logs, and collation and dissemination of Board and Committee papers using Digital Board Books software.
- Drafting routine Board resolutions and arranging approval and execution under the supervision of the Senior Company Secretary.
- Maintaining Conflict of Interest logs.
- Maintaining electronic corporate records.
- Assisting with Legal Entity Reporting requirements.
- Ensuring annual confirmation statements, annual report and accounts and other statutory filings are undertaken within appropriate filing deadlines.
- Arranging document notarisation and apostilles with external agencies.
- Collation and provision of KYC documents as required in a timely manner.
- Maintenance of Company Secretarial information, guidance notes, structure charts and other documentation and templates on the Company Secretarial Portal including the drafting of policies and procedures when requested.
- Monitoring/managing the Company Secretarial Inbox.
- Coordinating and assisting with projects as directed on behalf of the Company Secretarial team including research, developing recommendations, planning and task tracking.
- Providing support to the legal team from time‑to‑time on legal administrative tasks and/or projects.
- Ensure adherence to good corporate governance principles concerning all Company Secretarial matters.
Qualifications, Experience and Skills Required
- Either CGI part‑qualified or law graduate.
- Prior experience as a Company Secretarial Assistant or similar within the financial services sector preferable.
- Knowledge of the fund management industry beneficial but not a requirement.
- A commitment to ongoing personal development, training and assuming greater responsibility over time.
- A positive, proactive approach and strong team ethic.
- Accuracy and attention to detail.
- Strong written communication skills.
- Good organisational skills.
- Discretion when handling confidential information.
Company Secretarial Assistant - 6 month contract - Based in London employer: Teachers Insurance and Annuity Association of America
At TIAA, we pride ourselves on being an excellent employer, offering a dynamic work environment in the heart of London that fosters professional growth and development. Our commitment to diversity and inclusion ensures that every employee feels valued and empowered, while our focus on corporate governance and ethical practices provides a meaningful context for your work. Join us to be part of a supportive team where your contributions are recognised and you can thrive in your career as a Company Secretarial Assistant.
Contact Detail:
Teachers Insurance and Annuity Association of America Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Company Secretarial Assistant - 6 month contract - Based in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend relevant events, and don’t be shy about asking for introductions. We all know that sometimes it’s not just what you know, but who you know that can help you land that Company Secretarial Assistant role.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their recent projects and challenges, especially in the financial services sector. We want you to show them that you’re not just another candidate, but someone who genuinely cares about contributing to their team.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to corporate governance and administrative support. We recommend doing mock interviews with friends or using online resources to boost your confidence and refine your answers.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us. Let’s get you that Company Secretarial Assistant position!
We think you need these skills to ace Company Secretarial Assistant - 6 month contract - Based in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Company Secretarial Assistant role. Highlight relevant experience and skills that match the job description, like your organisational skills and attention to detail.
Showcase Your Communication Skills:Since strong written communication is key for this role, ensure your application is clear and concise. Use professional language but keep it friendly – we want to see your personality shine through!
Highlight Your Team Spirit:We love a proactive team player! Mention any experiences where you’ve worked collaboratively or supported a team, especially in administrative roles. This will show us you’re a great fit for our culture.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Teachers Insurance and Annuity Association of America
✨Know Your Stuff
Make sure you understand the key responsibilities of the Company Secretarial Assistant role. Familiarise yourself with board administration, meeting coordination, and the use of Digital Board Books software. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Skills
Highlight your organisational skills and attention to detail during the interview. Prepare examples from your past experiences where you've successfully managed multiple tasks or maintained accurate records. This will demonstrate your capability to handle the responsibilities outlined in the job description.
✨Ask Smart Questions
Prepare thoughtful questions about the company’s approach to corporate governance and how the Company Secretarial team collaborates with other departments. This shows that you’re engaged and eager to understand how you can contribute to their success.
✨Be Proactive and Positive
Exude a positive attitude and a proactive approach throughout the interview. Share your commitment to ongoing personal development and how you plan to take on greater responsibilities over time. This aligns well with the company’s values and will leave a lasting impression.
