PA to the Deputy Rectors

We are seeking a suitably qualified individual to provide leadership and oversight of the workings of the School Reception / Office; and professional, confidential administrative support to the Senior School Depute Rectors, members of their Teams, and the wider staff in all their day-to-day work. The appointed person will often act as the first point of contact for the Depute Rectors with staff, pupils, parents and external stakeholders, requiring diplomacy, efficiency and discretion. Furthermore, the Depute Rectors’ PA has oversight of the workings of the Senior School Office, managing the team to ensure an efficient, professional first line of contact.

Main Responsibilities:

• Overseeing the daily administration of the School Office and providing PA support to the Senior School leadership.
• Organising and managing school records, handling communications with parents and external stakeholders, and ensuring compliance with legal and regulatory standards.

Key tasks are as follows:

• Diary Management: Managing the diaries of the Deputy Rectors, scheduling appointments, meetings and other aspects of their roles; scheduling group meetings, such as the Heads of Department; keeping the 3 Year Trip Planner up to date and publicised to staff and parents.
• Administrative Support & Communication: Sending parental e-mails for various teaching staff; collating, checking and issuing the weekly News Sheet; managing the creation of the Annual Academic Planner; taking notes at the weekly Staff Briefing and publishing them to the staff; ordering and overseeing distribution of Teacher Planners.
• Timetabling: Supporting the work of the Timetabler and the Deputy Director of Studies; publishing the Blocking Scheme; changing and updating curricular guides; organising Staff Cover, including at short notice.
• Liaison and contact with external Supply Staff when required.
• Event Planning: Overseeing and managing room bookings and event spaces; inputting text for an Exhibition programme; assisting with Open Day arrangements; assisting with Entrance testing and Scholarship testing.
• Data Management: Ensuring compliance with GDPR; ensuring school management information systems for both pupils and staff are accurate and kept up to date.

These key tasks are not intended to be exhaustive, but they highlight a number of major tasks that the post-holder may be reasonably expected to undertake.

Ideal Candidate:

• Knowledge, skills and experience: Proven experience of working in a PA/Senior administration post or similar; proficient in MS Office, particularly MS Word and Excel; proficient in the School’s MIS (iSams); high level of proven experience in planning, organising and prioritising tasks; experience of holding a similar post within education (desirable).
• Personal Qualities: Excellent level of verbal and written communication skills; confidentiality; approachable; flexible attitude to tasks required and able to work under pressure; able to work on own initiative; attention to detail; organised, with excellent time management.

Package Description:

The school prides itself on its warm and welcoming community, inclusive of all staff. Our teaching staff work alongside the operational teams to ensure the smooth running of the school. We value the contribution of all team members. Through involvement in the co-curricular programme, all those who work with us can bring their passions to work. Developing our talent is important to us. Access to training and professional development is available and encouraged.

Our reward package includes:

• Generous Defined Contribution Pension Scheme
• Access to onsite gym
• Employee Assistance Programme
• Employee Benefits Programme, including discounted access to health insurance, financial well-being products, cycle to work and electric car schemes as well as discounts to a number of major retailers
• Fee discount
• A three course lunch is provided during term time

This role is available from August 2025.