Admissions Assistant - Maternity Cover in Fife

Package Description: Admissions Assistant - Maternity Cover

Responsible to: Registrar

Salary: Grade 3.1 - £27178 per annum.

Contract Type: Full time, temporary, Maternity Cover - start date around the 12th June 2026 till around the 29th January 2027.

Hours of Work: Monday to Friday 8.30am - 5.00pm, 37.5 hours per week.

Key Responsibilities

• Be a primary user of the Customer Relationship Management system, processing all incoming enquiries, applications, and registrations with speed and accuracy.
• Maintain the CRM as the single source of truth for all family and agent interactions, ensuring data integrity and facilitating proactive follow-up from the Admissions team.
• Ensure all admissions data is handled with meticulous care, maintaining security and full compliance with GDPR.
• Assist with the administrative tasks required to keep admissions processes compliant with UKVI and Home Office rules.
• Support the onboarding process for new partner agents and pupil guardians.
• Collate data for and assist in preparing regular reports to track key performance indicators.
• Play a key support role in the implementation and optimisation of new data systems.
• Assist with the coordination of admissions events, including Open Days, visits and taster days.
• Manage the scheduling of personalised tours, entrance tests, and interviews.
• Prepare admissions correspondence, ensuring all communications are on brand and accurate.
• Provide comprehensive administrative support to the Registrar and Admissions Officers.
• Act as a professional, welcoming, and consistent point of contact for admissions enquiries.
• Prioritise timely communication, ensuring that all family questions are answered promptly.
• Provide helpful information and guidance on the admissions process and our academic programmes.
• Communicate key event details and timelines to families at various points of their admissions journey.
• Develop a strong understanding of the IB Diploma, Career Related Programme, IGCSE/GCSE, MYP and PYP programmes.
• Contribute positively to the ethos of the School by promoting positive relationships among staff, parents, and children.
• Demonstrate knowledge of, and uphold, all of the School’s policies, including those relating to Health and Safety and Safeguarding.
• Demonstrate an understanding of how roles and responsibilities are shared among staff and how to work collaboratively across departments.

This is not intended to be an exhaustive list of responsibilities and duties. It is expected that the post-holder will participate in other reasonable activities which may be required to meet the needs of the School or for better fulfilment of the role.

Person Specification

• Experience working with data, and systems.
• Exceptional attention to detail and a commitment to accuracy in all tasks.
• Strong organisational and time-management skills, with the ability to manage multiple priorities.
• Excellent IT literacy, with high proficiency in the Microsoft Office Suite.
• Excellent communication and interpersonal skills, with a professional and welcoming manner.
• A collaborative, team-player attitude with a proactive and flexible 'can-do' approach.
• The ability to handle sensitive information with discretion and an understanding of confidentiality (GDPR).
• High level of cultural awareness and sensitivity.

Desirable:

• Previous experience in a detailed administrative or customer-facing role.
• Prior experience using any form of database or CRM system.
• Experience with working with international families or within a multicultural environment.
• Experience working in a school, university, or other educational setting.
• An undergraduate degree or equivalent qualification.

THE APPLICATION PROCESS

St Leonards is committed to creating a diverse and inclusive culture, where all members of the community are seen and valued. Applications should be made via St Leonards Teacheroo portal. Closing date and time for applications is Noon on Friday 22nd May 2026. Interview to take place ASAP.

We reserve the right to close the vacancy earlier. Any questions may be directed to recruitment@stleonards-fife.org in the first instance. All successful applicants will be required to undertake a Criminal Record check and either hold or be accepted for membership of the Disclosure Scotland Protecting Vulnerable Groups (PVG) scheme.

About St Leonards

St Leonards is a friendly and forward-looking independent, coeducational, boarding and day school situated on an historic campus at the heart of the university town of St Andrews. The school enjoys an unrivalled location - there are sandy beaches, world-class Links golf courses, and historic sites on its doorstep.

St Leonards delivers the inspiring, globally-recognised International Baccalaureate curriculum for pupils aged five to 18, and was the first school to be accredited as an all-through IB school in Scotland. It is one of just two schools in the UK to actively offer all four IB programmes, ensuring a seamless learner journey.

St Leonards enjoys a rich sporting heritage, and continues to boast a strong record of achievement with pupils representing the school nationally in various sports. An exciting calendar of trips and activities ensures pupils leave St Leonards equipped with the skills required to succeed in today’s ever-changing world.