Examinations Officer

About Loretto School

Loretto School is one of Scotland's leading independent boarding and day schools, situated on the outskirts of Edinburgh. With a strong reputation for academic excellence and pupil wellbeing, we are seeking an organised, proactive and detail-oriented Examinations Officer to join our professional support team. This is an exciting opportunity for an experienced administrator or examinations professional who thrives in a fast-paced environment and enjoys managing complex processes, compliance requirements and stakeholder relationships.

The Role

As Examinations Officer, you will play a pivotal role in the planning, administration and delivery of all internal and external examinations across the school. Working closely with academic departments, support staff, pupils, parents and examination boards, you will ensure that all examination processes are delivered efficiently, accurately and in accordance with regulatory requirements. You will be responsible for coordinating examination entries, access arrangements, invigilation, timetabling, results administration and compliance with all relevant examination board and Qualifications Scotland regulations.

Key Responsibilities

• Coordinate and administer all internal and external examination processes.
• Manage examination entries, candidate registrations and amendments through the school's Management Information System (MIS).
• Organise examination timetables, seating plans and examination room logistics.
• Recruit, train, schedule and support invigilators.
• Ensure compliance with JCQ, Cambridge International and Qualifications Scotland regulations.
• Coordinate access arrangements and additional support requirements for candidates.
• Securely manage examination papers, scripts and confidential materials.
• Process special consideration applications and review of results requests.
• Liaise with examination boards, academic departments, parents and pupils regarding examination matters.
• Maintain accurate records, reports and examination data.
• Manage the storage and distribution of examination certificates and associated documentation.
• Act as BTEC Quality Nominee and support quality assurance processes.
• Keep examination policies and procedures up to date in line with regulatory requirements.

About You

We are looking for a highly organised individual who can manage competing priorities while maintaining exceptional attention to detail. You will demonstrate:

• Previous experience in an administrative, operational or coordination role.
• Excellent organisational and time-management skills.
• Strong written and verbal communication skills.
• Exceptional attention to detail and accuracy.
• Advanced working knowledge of Microsoft Office 365, including Excel, Word, Outlook and PowerPoint.
• Ability to manage confidential information with discretion.
• Strong problem-solving skills and a proactive approach to work.
• The ability to work independently and collaboratively within a team.

Desirable

• Experience working within a school, college or educational environment.
• Knowledge of examinations administration procedures.
• Experience using Management Information Systems (MIS).
• Understanding of JCQ, Qualifications Scotland or awarding body regulations.
• Experience coordinating regulatory or compliance-driven processes.

Why Join Loretto?

This role offers the opportunity to become part of a respected educational community where professionalism, collaboration and continuous improvement are highly valued. You will work alongside dedicated colleagues while contributing directly to the successful delivery of an essential service for our pupils.

Safeguarding

Loretto School is committed to safeguarding and promoting the welfare of children and young people. All staff are expected to share this commitment. The successful candidate will be required to undergo appropriate pre-employment checks, including PVG membership and references, in accordance with safeguarding requirements. Loretto School is an equal opportunities employer and welcomes applications from all suitably qualified candidates.