At a Glance
- Tasks: Coordinate payroll and pensions, ensuring data integrity and process improvements.
- Company: Join the vibrant ESMS family of independent schools in beautiful Edinburgh.
- Benefits: Enjoy free lunches, sports club access, and generous holiday allowances.
- Other info: Be part of a pioneering team committed to excellence and professional growth.
- Why this job: Make a real impact on payroll operations while building key relationships.
- Qualifications: Experience in payroll coordination and strong communication skills required.
The predicted salary is between 23305 - 25381 £ per year.
Erskine Stewart’s Melville Schools are currently recruiting for a Payroll and Pensions Coordinator to join the team on a 6-month temporary basis (subject to satisfactory pre-employment checks). The role is available immediately, working 21.75 hours per week (equivalent to 0.6FTE), with a salary range of £23,305 to £25,381.
If you have strong payroll and pensions knowledge and are looking for your next opportunity to build internal relationships with key business stakeholders, this role could be for you.
The Payroll and Pensions Coordinator will be responsible for:
- Playing a key role in strengthening and embedding payroll operations within an outsourced model.
- Payroll governance, data integrity and process design and improvements.
- Working closely with the Head of Finance, the wider Finance Team, the HR team, and both internal and external stakeholders, including payroll and pension providers.
The successful candidate must have experience in payroll coordination and data management, as well as relevant payroll, pension or finance experience which demonstrates professional competency. The post holder must have experience managing a range of stakeholders, systems and deadlines within a payroll environment. Experience working with outsourced payroll providers and SPPA pension scheme administration is preferred, although not essential.
Strong communication, organisational, and IT skills are essential, along with the ability to multitask and work both independently and as part of a team. A commitment to high professional standards and continuous professional development is key.
Eligibility: ESMS is unable to sponsor the employment of international workers in this role. International applicants will therefore be unable to apply for and secure a Skilled Worker visa. The successful candidate will only be able to take up this role if they can demonstrate an alternative right to work in the UK.
Benefits: Employees get access to a range of benefits including:
- Fee remission from Nursery to S6
- Free school lunches
- Paid moving house day
- Free Sports’ Club membership, including access to pool and fitness suites
- Auto-enrolment in the Scottish Teachers’ Pension Scheme
- Death in service benefit
- Family friendly policies, including enhanced maternity leave
- Membership of the ESMS Discount and Benefits Scheme, including a range of discounts at 130,000 retail and entertainment locations
- Employee Assistance Service
- Cycle to work scheme
- Car leasing salary sacrifice scheme
- Annual professional review process
- Regular salary reviews
- Funding towards professional qualifications
Values: We are looking for individuals who can embody and promote ESMS values of Kindness, Confidence, Resilience, Integrity, and Curiosity while role modelling behaviours in line with our school pillars of Ambition, Innovation, and Community.
ESMS is committed to safeguarding and promoting the welfare of children and young people. Applicants must undergo child protection screening, including checks with past employers and Disclosure Scotland. All staff working at ESMS have direct access to young people; therefore, all posts within the school are considered exempt from the Rehabilitation of Offenders Act 1974.
Any enquiries about this position should be directed to us. The closing date for applications is 12pm Friday 19 June 2026. We anticipate interviews are likely to take place week commencing 22 June 2026.
About ESMS: Welcome to the ESMS, a vibrant family of independent schools, set in beautiful grounds in the heart of Edinburgh. We offer a co-educational nursery and junior school, single-sex but closely twinned secondary education, and a co-educational sixth form. We are a consistently award-winning School, with an educational legacy that stretches back more than 300 years. Our Schools have always been pioneers of rounded education. Children’s education is underpinned by our values: kindness, confidence, resilience, integrity and curiosity.
The people that work for us are passionate, pioneering and strive for excellence in everything they do. We value the incredible contributions they make to school life, we invest in their careers and we support their ambitions so that they flourish professionally and personally.
Payroll and Pension Coordinator in Edinburgh employer: Teacheroo
Erskine Stewart’s Melville Schools is an exceptional employer, offering a supportive and dynamic work environment in the heart of Edinburgh. With a strong commitment to employee development, generous benefits including fee remission for children, free lunches, and access to sports facilities, we foster a culture of kindness, resilience, and ambition. Join us to be part of a pioneering educational institution that values your contributions and invests in your professional growth.
StudySmarter Expert Advice🤫
We think this is how you could land Payroll and Pension Coordinator in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to your connections in the payroll and pensions field. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of payroll governance and data integrity. Be ready to discuss how you've improved processes in past roles – it shows you're proactive and results-driven!
✨Tip Number 3
Don’t just apply; engage! When you submit your application through our website, follow up with a friendly email expressing your enthusiasm for the role. It helps you stand out from the crowd.
✨Tip Number 4
Showcase your soft skills! Communication and organisation are key in this role. Prepare examples of how you've successfully managed stakeholders and deadlines in previous positions to impress during interviews.
We think you need these skills to ace Payroll and Pension Coordinator in Edinburgh
Some tips for your application 🫡
Read the Job Description Carefully:Before you start your application, take a good look at the job description. It’s packed with info about what we’re looking for in a Payroll and Pensions Coordinator. Make sure you understand the key responsibilities and required skills so you can tailor your application accordingly.
Show Off Your Experience:When writing your application, highlight your relevant experience in payroll and pensions. We want to see how your background aligns with the role, so don’t be shy about showcasing your skills in data management and stakeholder engagement!
Be Professional but Authentic:While we appreciate professionalism, we also love authenticity! Let your personality shine through in your application. Share your passion for payroll and pensions, and how you embody our values of kindness, confidence, and integrity.
Apply Through Our Website:To make sure your application gets to us without a hitch, apply directly through our website. It’s the best way to ensure we receive all your details correctly and can get back to you quickly. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Teacheroo
✨Know Your Payroll and Pensions Stuff
Make sure you brush up on your payroll and pensions knowledge before the interview. Familiarise yourself with key terms, processes, and any relevant legislation. This will not only show your expertise but also demonstrate your commitment to the role.
✨Showcase Your Stakeholder Management Skills
Since this role involves working closely with various stakeholders, be prepared to discuss your experience in managing relationships. Think of specific examples where you've successfully collaborated with others, especially in a payroll environment.
✨Demonstrate Your Organisational Skills
The ability to multitask and manage deadlines is crucial for this position. Be ready to share how you prioritise tasks and ensure data integrity in your previous roles. A good story about overcoming a challenge can really make you stand out!
✨Embody ESMS Values
Familiarise yourself with the values of Kindness, Confidence, Resilience, Integrity, and Curiosity that ESMS promotes. Think about how you can weave these values into your answers during the interview, showing that you're not just a fit for the role, but also for the school culture.
