At a Glance
- Tasks: Support site operations with admin tasks, meeting coordination, and visitor management.
- Company: Join TE, a leader in creating a safer and more connected world.
- Benefits: Flexible part-time hours, dynamic work environment, and opportunities for growth.
- Other info: Great chance to develop skills in a supportive team atmosphere.
- Why this job: Be the backbone of our site, making a real difference every day.
- Qualifications: GCSE English & Maths; prior admin experience preferred.
The predicted salary is between 20000 - 25000 € per year.
At TE, you will unleash your potential working with people from diverse backgrounds and industries to create a safer, sustainable and more connected world.
The Administrative Assistant provides comprehensive administrative and operational support to ensure the smooth and efficient running of the site. This role is responsible for coordinating meeting and conference room logistics, managing visitor and contractor processes, supporting purchasing and invoice reconciliation, and maintaining key administrative records. The position requires strong organisational skills, attention to detail, and the ability to manage multiple activities simultaneously in a dynamic environment. This is a part time role for a requirement to be in office with flexibility in the hours of work.
Job Requirements- Administrative Support
- Perform general administrative tasks, including document management, filing, and correspondence.
- Act as minute taker for plant and safety committee meetings.
- Maintain and update training records for staff.
- Manage the work badge log and support worked hours reporting.
- Organise and manage the site post room, including incoming and outgoing mail.
- Assist with site reporting through email, posters and intranet.
- Support site communication on results, events and notices.
- Support local community activities and act as company ambassador.
- Support site calendar of events as participant of plant committee.
- Other reasonable tasks as required.
- Meeting & Facility Coordination
- Arrange site meetings and visitor agendas.
- Organise and maintain the meeting rooms and conference rooms to a professional standard.
- Coordinate room bookings, required equipment, and room setup.
- Arrange and manage catering and lunches for meetings and events.
- Visitor, Contractor, and Site Control
- Manage the check-in and check-out process for visitors and contractors.
- Ensure proper documentation, security requirements, and access controls are followed.
- Serve as a point of contact for on-site queries.
- Procurement & Financial Administration
- Raise purchase orders for consumables and ad hoc site requirements.
- Monitor and reconcile invoices related to site purchases and services.
- Maintain stock levels of PPE and ensure availability of required supplies.
- Education: GCSE English & Maths
- Experience: Prior experience in an administrative, office coordinator, or facilities support role. Ideally experience in a plant, operations, or manufacturing environment. Familiarity with purchasing systems, invoice processing, or visitor management tools.
- Essential Knowledge and Skills:
- Strong organisational and multitasking abilities.
- Excellent communication and interpersonal skills.
- High level of accuracy and attention to detail.
- Ability to work independently and as part of a team.
- Professional, proactive, and customer-focused attitude.
- Desirable Knowledge and Skills:
- Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
- Experience of manufacturing facilities.
Site Administration Assistant employer: TE Connectivity
At TE, we pride ourselves on fostering a collaborative and inclusive work environment where every employee can thrive. As a Site Administration Assistant, you will enjoy flexible working hours while contributing to meaningful projects that promote safety and sustainability. With opportunities for professional growth and a commitment to community engagement, TE is an excellent employer for those seeking a rewarding career in a dynamic setting.
StudySmarter Expert Advice🤫
We think this is how you could land Site Administration Assistant
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their values and how you can contribute. Practise common interview questions and think of examples that showcase your skills and experience.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can set you apart from other candidates. It shows your enthusiasm for the role and keeps you fresh in their minds.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications!
We think you need these skills to ace Site Administration Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Site Administration Assistant role. Highlight your organisational skills and any relevant administrative experience to show us you’re the right fit!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to tell us why you’re passionate about this role and how your background aligns with our values. Keep it concise but engaging!
Show Off Your Attention to Detail:In a role where accuracy is key, make sure your application is free from typos and errors. Double-check everything before hitting send – we love candidates who take pride in their work!
Apply Through Our Website:We encourage you to apply directly through our website for the best chance of getting noticed. It’s super easy and ensures your application lands in the right hands!
How to prepare for a job interview at TE Connectivity
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Site Administration Assistant. Familiarise yourself with tasks like managing visitor processes and coordinating meetings. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Show Off Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks. Whether it’s coordinating events or handling administrative duties, be ready to share how you kept everything running smoothly.
✨Be Ready for Scenario Questions
Expect questions that ask how you would handle specific situations, like managing a busy meeting schedule or dealing with unexpected visitor queries. Think through potential scenarios beforehand and outline your approach to problem-solving and prioritising tasks.
✨Highlight Your Communication Skills
As a Site Administration Assistant, you'll need to communicate effectively with various stakeholders. Prepare to discuss how you've successfully interacted with team members, visitors, or contractors in the past. Use examples that showcase your professionalism and customer-focused attitude.
