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For Companies At a Glance
- Tasks: Support daily operations by managing timesheets, invoices, and general office tasks.
- Company: Join a specialist engineering firm with a focus on innovation and growth.
- Benefits: Competitive pay, flexible hours, and potential for full-time progression.
- Why this job: Be part of a dynamic team and develop your skills in a supportive environment.
- Qualifications: Previous admin experience and strong organisational skills are essential.
- Other info: Opportunity to grow within a thriving business and take on varied responsibilities.
A specialist engineering and automation solutions provider delivering bespoke systems across sectors including medical, food, oil and gas, and aerospace is seeking a part time Administrative Assistant to support its growing operations team.
Role Overview
This is a varied administrative position supporting the smooth running of daily business operations. Working closely with engineering, service, and management teams, the successful candidate will take ownership of core administrative processes including timesheets, purchase orders, invoicing, payroll coordination, and general office organisation. The role suits someone organised, proactive, and comfortable multitasking across different business functions. As the business continues to grow, there is potential for this position to develop into a full time role.
Key Responsibilities
- Collect, check, and process engineer timesheets
- Raise purchase orders and maintain accurate records
- Chase overdue invoices and liaise with suppliers where required
- Prepare and submit payroll information
- Maintain and update internal logs, databases, and spreadsheets
- Assist with document control and general office administration
- Provide administrative support to engineering and service teams
- Support travel bookings, training arrangements, and site visit scheduling
- Handle incoming calls, emails, and general enquiries
- Support other ad hoc business tasks as required
Experience and Skills
Essential:
- Previous experience in an administrative or office support role
- Strong organisational skills and attention to detail
- Confident with Microsoft Excel, Word, and general office software
- Ability to prioritise tasks and manage competing deadlines
- Good communication skills with colleagues, suppliers, and customers
- Comfortable working with numbers, spreadsheets, POs, invoices, and payroll data
Desirable:
- Experience within an engineering, manufacturing, or technical environment
- Experience raising purchase orders or using finance systems
- Knowledge of timesheet or payroll processes
Personal Qualities
- Proactive, reliable, and able to work independently
- Strong sense of ownership and accountability
- Flexible and willing to support wider business needs
- Positive, team focused attitude
What’s Offered
- Part time role (3 days per week)
- Potential to progress to a full time position
- Supportive working environment in a growing business
- Varied workload with opportunities to broaden skills
- Competitive salary and benefits
Office Manager in Irlam employer: TCS Consulting
Contact Detail:
TCS Consulting Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager in Irlam
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Office Manager role, and who knows? They might just have the inside scoop on openings that aren't even advertised yet.
✨Tip Number 2
Prepare for those interviews! Research the company and its culture, especially since they work across various sectors like medical and aerospace. Tailor your answers to show how your skills can help them thrive in their unique environment.
✨Tip Number 3
Show off your organisational skills! During interviews, share specific examples of how you've managed multiple tasks or streamlined processes in previous roles. This will demonstrate that you’re the proactive and reliable candidate they’re looking for.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining the team and contributing to their growing operations.
We think you need these skills to ace Office Manager in Irlam
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience and skills that match the Office Manager role. We want to see how your past roles have prepared you for this position, so don’t hold back on showcasing your organisational skills and attention to detail!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Be sure to mention your proactive nature and any specific experiences that relate to the responsibilities listed in the job description.
Show Off Your Tech Skills: Since the role requires confidence with Microsoft Excel and other office software, make sure to mention any relevant tools or systems you've used in the past. We love seeing candidates who are comfortable with numbers and data management!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our growing team!
How to prepare for a job interview at TCS Consulting
✨Know the Company Inside Out
Before your interview, take some time to research the company thoroughly. Understand their services, especially in engineering and automation, and be ready to discuss how your skills can contribute to their operations. This shows genuine interest and helps you connect your experience with their needs.
✨Showcase Your Organisational Skills
As an Office Manager, being organised is key. Prepare examples from your past roles where you successfully managed multiple tasks or improved processes. Be ready to discuss how you handle timesheets, purchase orders, and invoicing, as these are crucial for the role.
✨Demonstrate Your Communication Skills
Good communication is essential for this position. During the interview, practice clear and concise responses. You might be asked about how you would liaise with suppliers or support your team, so think of specific scenarios where you’ve effectively communicated in a professional setting.
✨Be Ready to Discuss Flexibility
The job requires someone who can adapt to various tasks and support wider business needs. Prepare to talk about times when you’ve had to be flexible in your previous roles. Highlight your proactive attitude and willingness to take on new challenges, which will resonate well with the interviewers.
