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- Tasks: Book meetings, assist with document production, and maintain confidentiality.
- Company: Friendly consultancy firm in the heart of London.
- Benefits: Generous benefits package and hybrid working options.
- Why this job: Kickstart your career in a supportive environment with growth opportunities.
- Qualifications: Good GCSEs or A levels, secretarial qualification, and some office experience.
- Other info: Join a well-respected team and make a real impact.
The predicted salary is between 20000 - 24000 £ per year.
We are looking for a candidate with good GCSEs or A levels combined with a secretarial or administration qualification and some office experience. This could be an ideal opportunity to develop your career with a very well respected, extremely friendly firm of consultants and business advisors based in the City of London. The company offers a generous benefits package and hybrid working opportunities.
Responsibilities:
- Book meetings, ensuring that the firm’s procedures are followed.
- Assist the team with typing requirements, producing documents from a variety of sources such as handwritten drafts and on-screen material, formatted to the firm’s standards.
- Stand in for team administrators when they are absent from the office.
- Save documents on the network according to the firm’s procedures, ensuring other administrators can access them.
- Ensure all documents produced are free from typographical errors and are grammatically correct.
- Answer the telephone, transfer calls and take detailed messages to pass on in a timely manner.
- Maintain weekly/bi-weekly meetings with relevant directors to allow them to delegate.
- Treat any tasks undertaken for relevant directors with strict confidentiality and discretion where appropriate.
- Set up new clients in a timely manner and provide money laundering checks.
- Respect and maintain the confidentiality of processed material and ensure compliance with regulations concerning security or confidentiality (such as safeguarding passwords).
- Update/delete client charges in the database.
- Update the system with lost clients or change-of-status clients.
- Take and process credit card payments.
- Assist with the administration of the fee protection service for clients.
Team Administrator/Secretary – Professional Services. employer: Taylor James Resourcing
Contact Detail:
Taylor James Resourcing Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team Administrator/Secretary – Professional Services.
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a Team Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions related to administration and secretarial tasks. We recommend role-playing with a friend or using online resources to get comfortable with your responses. Confidence is key!
✨Tip Number 3
Showcase your skills! Bring along examples of your work, like well-formatted documents or meeting notes, to demonstrate your attention to detail and organisational abilities during interviews. This will help you stand out from the crowd.
✨Tip Number 4
Don't forget to apply through our website! We make it super easy for you to find and apply for roles that match your skills. Plus, it shows you're serious about joining our fantastic team in London!
We think you need these skills to ace Team Administrator/Secretary – Professional Services.
Some tips for your application 🫡
Show Off Your Skills: Make sure to highlight your secretarial and administration qualifications in your application. We want to see how your skills match up with what we're looking for, so don’t hold back!
Tailor Your CV: Customise your CV to reflect the responsibilities mentioned in the job description. Use keywords from the listing to show us you’re a perfect fit for the Team Administrator role.
Proofread, Proofread, Proofread!: Before hitting send, double-check your application for any typos or grammatical errors. We value attention to detail, and a polished application will definitely catch our eye!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this fantastic opportunity!
How to prepare for a job interview at Taylor James Resourcing
✨Know Your Stuff
Before the interview, make sure you understand the role of a Team Administrator/Secretary. Familiarise yourself with the responsibilities listed in the job description, like booking meetings and maintaining confidentiality. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Skills
Prepare examples from your past experiences that highlight your secretarial and administrative skills. Whether it's typing documents accurately or managing schedules, having specific instances ready will demonstrate your capability to handle the tasks required by the firm.
✨Dress the Part
First impressions matter! Dress professionally for the interview to reflect the firm's culture. A smart outfit not only shows respect but also boosts your confidence as you walk into the room.
✨Ask Thoughtful Questions
At the end of the interview, don’t forget to ask questions. Inquire about the team dynamics or how the firm supports professional development. This shows that you’re engaged and thinking about how you can contribute to their success.
