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- Tasks: Provide admin support, manage diaries, and assist with diverse projects in a friendly team.
- Company: Leading City consultants known for their supportive and collaborative culture.
- Benefits: Competitive salary, career development opportunities, and a vibrant work environment.
- Why this job: Join a dynamic team and grow your career while working with interesting clients.
- Qualifications: Experience in PA or administration, strong organisational skills, and a team player attitude.
- Other info: Exciting opportunity to develop your skills in a thriving consultancy.
The predicted salary is between 30000 - 37000 £ per year.
This leading consultants, accountants and business advisors has an exceptionally friendly and team oriented atmosphere and is continuing to grow. They are now looking for an experienced PA Administrator for one of their friendliest divisions. This will be an exceptionally varied role working with a diverse and interesting range of clients. This would be an ideal opportunity for a candidate with PA or secretarial experience potentially within a smaller organisation or outside of the City to really develop their career.
Duties will include:
- Assist the Administration Manager to provide administrative support to the team, including updating Practice Engine (PE), creating interim bills, staff reports, helping with projects such as organising training sessions and booking performance review meetings.
- Respond to all requests from the Partner/Director, including diary appointments, WIP allocation, creation of tender documents, formatting documents, raising bills, adding signatures to documents, electronic filing of documents/post, expenses and any other task as required.
- Keep tracking logs updated such as the Client list, Billing spreadsheet, Accounts Log and Staff in Office spreadsheet.
- Ensure that all work undertaken is produced within agreed timescales, escalating to the Administration Manager where necessary.
- Produce, format and amend word accounts and management reports, which include financial statements, in a timely manner, within agreed timescales, following in house formatting style, escalating to the Administration Manager where necessary.
- Support all members of the team and provide admin assistance as necessary.
- Deal with any ad hoc reporting, as required.
- Assist with administration projects, as required by the Administration Manager.
- Assist the Administration Manager in the timely production of any marketing related material.
- Liaise with the Administration Manager to ensure that amendments are made to the staff and client databases within agreed timescales.
- Assist the Administration Manager in the management of tenders for new work and ensure progress is updated regularly.
- Ensure client files are kept up-to-date and filing is done on a regular basis and files are archived.
- Assist in the creation of interim bills on a weekly basis.
- Work with the Administration Manager to ensure team members' diaries are kept up to date at all times.
- Ensure stationery supplies are appropriately stocked at all times.
- Produce documents from audio or handwritten notes in the style and layout required by the author or as required to meet the firm's standards.
PA/Administrator - leading City consultants. employer: Taylor James Resourcing
Contact Detail:
Taylor James Resourcing Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA/Administrator - leading City consultants.
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend events, and don’t be shy about letting people know you’re on the hunt for a PA/Administrator role. You never know who might have the inside scoop on a job opening!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Since this role is all about supporting a friendly team, think about how you can showcase your interpersonal skills and adaptability during the chat. We want to see your personality shine!
✨Tip Number 3
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your previous experience aligns with the duties listed in the job description, especially around admin support and project management.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to connect with us directly. Let’s get you that dream job!
We think you need these skills to ace PA/Administrator - leading City consultants.
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the PA/Administrator role. Highlight any relevant PA or secretarial experience, especially if you've worked in a smaller organisation or outside of the City.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this friendly team. Mention specific duties from the job description that excite you and how you can contribute to the team's success.
Showcase Your Organisation Skills: Since the role involves managing diaries, updating logs, and handling various administrative tasks, make sure to demonstrate your organisational skills in your application. Share examples of how you've successfully managed multiple tasks in the past.
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Taylor James Resourcing
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the PA/Administrator role and its responsibilities. Familiarise yourself with the specific tasks mentioned in the job description, like managing diaries, creating documents, and supporting the team. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
As a PA/Administrator, organisation is key. Prepare examples from your past experience where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise your workload and ensure deadlines are met, as this will highlight your ability to thrive in a busy environment.
✨Be Ready for Scenario Questions
Expect scenario-based questions during the interview. For instance, they might ask how you would handle conflicting diary appointments or manage urgent requests from the team. Think of specific situations you've faced before and how you resolved them, as this will showcase your problem-solving skills and adaptability.
✨Demonstrate Team Spirit
This company values a friendly and team-oriented atmosphere, so be sure to convey your ability to work well with others. Share examples of how you've collaborated with colleagues in the past and how you contribute to a positive team dynamic. This will help you fit into their culture and show that you're a great team player.
