At a Glance
- Tasks: Oversee office management, ensuring a safe and efficient working environment.
- Company: Leading financial services organisation in the heart of London.
- Benefits: Competitive salary, dynamic work culture, and opportunities for professional growth.
- Other info: Join a vibrant team with a focus on sustainability and innovation.
- Why this job: Make a real impact on workplace efficiency and employee wellbeing.
- Qualifications: Experience in facilities management; BIFM or IWFM qualification preferred.
The predicted salary is between 80000 - 90000 £ per year.
Overview of the Office Services / Facilities Manager role in a leading financial services organisation.
Location: City of London / London.
Salary: £80,000 - £90,000 per annum.
The role may involve responsibility for a number of smaller overseas offices.
Responsibilities
- Responsible for all aspects of lease, accommodation and building management.
- Maintain the Office Services Plan, procedures and deliver the agreed objectives.
- Ensure Environmental, Social and Governance (ESG) strategy is supported.
- Manage the building services contract including maintenance of mechanical and electrical services, repairs and record keeping.
- Manage building services including sanitary ware, vending machines, cleaning contracts, security systems, door access control and alarms, in-house maintenance, and internal decoration.
- Manage all soft services including the telephone switchboard, reception, post room services, storage and archiving, waste management and recycling.
- Manage and maintain all meeting rooms.
- Ensure a safe and secure working environment; manage all aspects of health and safety in compliance with the Health and Safety at Work Act 1974.
- Lead Facilities’ Business Continuity management / Operational Resilience for all office locations.
- Be the point of contact for fire alarm activation or premises intrusion; attend the office out of hours if required.
- Perform desk space audits and optimise space utilisation; plan and project manage desk moves, reorganisation, redecoration, office repairs and relocations.
- Monitor and maintain Key Risk Indicators in accordance with the Risk Register.
- Liaise with Operations Management / Sourcing for all service contracts, ensuring governance arrangements are completed and approved by appropriate parties.
- Manage procurement, stock and storage for office supplies, stationery, furniture, and office equipment (excluding IT equipment) and liaise with suppliers.
- Responsible for the annual Office Services and Catering budgets; monitor quarterly and maintain spend within the budget.
- Authorize Office Services and Catering invoices and resolve queries related to the invoices.
- Oversight of outsourced catering and reception providers.
- Manage the catering function, including compliance with The Food Safety Act 1990.
- Lead and manage staff delivering facilities services, catering, reception and postal services.
Qualifications
Desirable: BIFM or IWFM qualification.
Other details
Client information: Sector – Administration; Type – Permanent.
Office Services / Facilities Manger employer: Taylor James Resourcing
Join a leading financial services organisation in the heart of the City of London, where you will thrive in a dynamic work culture that prioritises employee growth and development. With a competitive salary and a commitment to Environmental, Social and Governance (ESG) principles, this role offers unique opportunities to manage diverse facilities while ensuring a safe and secure working environment. Experience a supportive atmosphere that values innovation and collaboration, making it an excellent employer for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Office Services / Facilities Manger
✨Tip Number 1
Network like a pro! Reach out to your connections in the financial services sector and let them know you're on the hunt for an Office Services / Facilities Manager role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company’s ESG strategy and how it aligns with your values. Be ready to discuss how you can contribute to their goals, especially in managing building services and ensuring a safe working environment.
✨Tip Number 3
Showcase your project management skills! Be prepared to share examples of how you've successfully managed office moves, redecoration, or optimised space utilisation in previous roles. This will demonstrate your hands-on experience and problem-solving abilities.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Office Services / Facilities Manger
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Office Services / Facilities Manager role. Highlight relevant experience in building management, health and safety compliance, and any leadership roles you've held. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about facilities management and how you can contribute to our ESG strategy. Keep it concise but engaging – we love a good story!
Showcase Your Achievements:When detailing your past roles, focus on your achievements rather than just responsibilities. Did you optimise space utilisation or manage a successful project? We want to know how you made a difference in your previous positions!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It helps us keep track of your application and ensures you don’t miss out on any important updates. Plus, it’s super easy!
How to prepare for a job interview at Taylor James Resourcing
✨Know Your Stuff
Make sure you’re well-versed in the responsibilities listed in the job description. Brush up on your knowledge of lease management, building services, and health and safety regulations. Being able to discuss these topics confidently will show that you’re serious about the role.
✨Showcase Your Experience
Prepare specific examples from your past roles that demonstrate your ability to manage facilities and services effectively. Whether it’s a successful project you led or a challenge you overcame, having concrete examples ready will help you stand out.
✨Understand ESG Strategies
Since the role involves supporting Environmental, Social, and Governance strategies, do some research on current trends and practices in this area. Be ready to discuss how you can contribute to these initiatives within the organisation.
✨Ask Smart Questions
Prepare thoughtful questions to ask at the end of your interview. This could be about the company’s approach to facilities management or how they measure success in this role. It shows you’re engaged and genuinely interested in the position.
