At a Glance
- Tasks: Support a friendly team by managing office services and ensuring a welcoming environment.
- Company: Reputable professional services organisation in the heart of London.
- Benefits: Competitive salary, supportive team culture, and opportunities for growth.
- Other info: Great opportunity for UK passport holders and Youth Mobility Scheme visa candidates.
- Why this job: Join a people-focused team and make a real difference in the workplace.
- Qualifications: Open to graduates with a minimum of 6 months experience.
The predicted salary is between 37035 - 45265 £ per year.
This extremely friendly and team-oriented professional services organisation has an excellent market reputation and is now looking for a new member of staff to work as an Office Services Assistant at their City of London offices. They are very open to both UK passport holders and candidates on Youth Mobility Scheme visas. This role forms part of their Professional Support team, a people-focused and service-driven team responsible for ensuring their office environment meets the needs of company colleagues. From greeting clients to managing facilities, the team ensures the workplace is safe, efficient, and welcoming.
Duties include:
- Managing tickets via our ticketing system by taking ownership of tickets, coordinating, and arranging the appropriate actions to ensure timely resolution.
- Understanding the H&S side of this role and incorporating it into daily tasks and weekly H&S checks.
- Carrying out morning floor walks to identify any facilities issues, resolving minor items directly and raising tickets for further action where required.
- Assisting with allocating access fobs and building key management.
- Working with contractors to ensure they receive the site induction, that all works are done.
- Managing archiving tasks in accordance with internal procedures and GDPR guidelines, supporting the secure storage and destruction of records.
- Preparing meeting rooms and event spaces according to specific requirements, ensuring all equipment, furniture, and materials are in place and the environment is clean, professional, and ready for use.
- Receiving and distributing fresh fruit deliveries to all tea kitchens across the building three times a week.
- Handling all incoming and outgoing mail and deliveries efficiently.
- Signing for parcels, packages, and courier items, ensuring prompt notification or delivery to recipients.
- Opening, sorting, and scanning regular mail for internal distribution.
- Frank outgoing mail and manage international post by logging details online and notifying team administrators of tracking numbers.
- Taking responsibility for keeping the mailroom clean, tidy, and well-organised to support smooth daily operations and a professional appearance.
- Monitoring printer supplies throughout the building, ensuring paper is replenished regularly and low toner alerts are addressed promptly to minimise disruption.
- Ordering consumables and maintaining account balances for the franking machine to ensure uninterrupted service.
Office Services Assistant. employer: Taylor James Resourcing
As a leading Global Broking firm based in London, we pride ourselves on fostering a dynamic and inclusive work culture that values collaboration and innovation. Our hybrid working model allows for flexibility, enabling employees to balance their professional and personal lives effectively while benefiting from continuous growth opportunities through hands-on experience and mentorship within a supportive team environment. Join us to be part of a forward-thinking organisation that prioritises employee development and offers competitive remuneration alongside a comprehensive benefits package.
