At a Glance
- Tasks: Support the HR team with admin tasks and keep everything organised.
- Company: Global Financial Markets Trading Company based in London.
- Benefits: Competitive salary, potential for permanent role, and a vibrant work environment.
- Other info: Great opportunity for growth and learning in a fast-paced industry.
- Why this job: Join a dynamic team and kickstart your career in HR.
- Qualifications: Enthusiastic attitude and strong organisational skills required.
The predicted salary is between 24000 - 28000 £ per year.
Our client is a Global Financial Markets Trading Company operating from London.
Location: London
Salary: £24,000 – £28,000 per annum
Contract type: 6‑month contract with a genuine possibility of becoming permanent.
We are looking for an enthusiastic and pro‑active Administrator / Secretary – Human Resources to support the HR team.
Duties:
- Provide PA support to the HR Partner.
- Organise the HR team diary, including scheduling team meetings, social events, etc.
- Prepare and distribute documents, agendas and notes for meetings.
- Process HR team expenses.
- Take ownership of the HR team meetings – booking the meetings, preparing the agenda and following up by circulating action points.
- Format HR documentation, such as the Staff Handbook and notifications.
- Prepare and send out birthday cards monthly and good‑luck cards as appropriate.
- Administer staff benefits, including issuing eye care and BUPA vouchers.
- Assist with the coordination of the Performance Review process across the firm, including sending timely reminders for outstanding documents.
- Deal with incoming/outgoing correspondence; post, internal mail and couriers.
- Prepare standard correspondence letters, such as references.
- Order stationery and business cards for the HR team.
- Monitor and remind the team of important tasks and deadlines.
- Respond to data requests, both internal and external.
- Prepare reports, presentations and correspondence for review by other HR team members.
- Liaise with wider administration teams and third‑party suppliers.
- Save documents on the network according to the firm’s procedures, ensuring compliance with GDPR.
- Ensure that all HR paper and electronic filing is up to date, carried out regularly and kept tidy and organised at all times.
- Manage all aspects of L&D programmes and training courses, ensuring: Collate and upload learning records, evaluations and costs. Book external courses. Work closely with the other HR team members to identify areas of development across the firm.
- Assist with recruitment administration as and when required, such as interview scheduling, administering assessments, sending out interview paperwork, and uploading feedback forms to the system.
Contact Email: brian@taylorjamesresourcing.com
Job Ref: BT877
Administrator / Secretary employer: Taylor James Resourcing
Join a dynamic and supportive team at a leading Global Financial Markets Trading Company in London, where your role as an Administrator / Secretary will be pivotal in enhancing the HR function. With a competitive salary and the potential for permanent employment, you will benefit from a collaborative work culture that prioritises employee growth and development, alongside unique perks such as staff benefits administration and engaging team events.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator / Secretary
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute. Practise common interview questions and have your own ready to show your interest.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in keeping you top of mind. It shows your enthusiasm and professionalism, which is exactly what they’re looking for.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that might be perfect for you. Plus, it’s a great way to ensure your application gets seen by the right people.
We think you need these skills to ace Administrator / Secretary
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administrator / Secretary role. Highlight relevant experience, especially in HR support and administration tasks. We want to see how your skills match what we're looking for!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and the company. Let us know why you’re the perfect fit and how you can contribute to our HR team.
Showcase Your Organisational Skills:Since this role involves a lot of scheduling and document management, make sure to highlight your organisational skills. Share examples of how you've successfully managed multiple tasks or projects in the past.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves!
How to prepare for a job interview at Taylor James Resourcing
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrator / Secretary position. Familiarise yourself with the tasks mentioned in the job description, like diary management and document preparation, so you can confidently discuss how your skills align with these duties.
✨Showcase Your Organisational Skills
Since this role involves a lot of coordination and organisation, be prepared to share specific examples from your past experiences where you've successfully managed multiple tasks or projects. Highlight any tools or methods you used to stay organised, as this will demonstrate your proactive approach.
✨Prepare for Common HR Scenarios
Think about potential scenarios you might face in the HR environment, such as handling confidential information or managing team communications. Practising responses to these situations can help you feel more confident during the interview and show that you're ready to tackle the challenges of the role.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the HR team's culture, the tools they use for scheduling and documentation, or how they measure success in this role. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
