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For Companies At a Glance
- Tasks: Support the team with admin tasks, manage inbox, and assist with projects.
- Company: Reputable financial services organisation in the heart of London.
- Benefits: Competitive salary, contract role, and a chance to gain corporate experience.
- Why this job: Kickstart your career in a dynamic environment with real responsibilities.
- Qualifications: Previous admin experience in a corporate setting is essential.
- Other info: Great opportunity for growth and networking in the finance sector.
The predicted salary is between 30000 - 35000 £ per year.
Overview
Administration Assistant – contract. To £35,000
This highly regarded financial services organisation has an excellent market reputation and is now looking for an experienced administrator with some basic secretarial skills, initially on a three month contract basis for their City of London office. Previous administration experience in a corporate environment is essential.
Duties
- Assist the Administration Manager to provide administrative support to the team, including updating databases, creating bills and helping with projects.
- Being responsible for the Admin Inbox, dealing with all tasks such as setting up and adding people to online workspaces, account amends, formatting documents, dealing with incoming post and other adhoc queries.
- Help produce accounts and management reports, which include financial statements, in a timely manner, within agreed timescales, escalating to the Administration Manager where necessary.
- To sort and organise post, sorting through the originals taking out cheques/requests from managers/sending on to clients and ensuring outgoing post is collected.
- To scan team documents as required, following the team’s procedures.
- To support all members administration team administrative assistance as necessary.
- Answer the telephone, transfer calls, and take detailed messages to pass on in a timely manner.
- To provide PA cover in the absence of other team administrators.
- Support all members of the team and provide admin assistance as necessary
- To ensure stationery supplies are appropriately always stocked.
- To save documents on the network according to the firm’s procedures, to ensure that other Administrators can gain access if required.
- To respect and maintain the confidentiality of the processed material and ensure that any regulations concerning security or confidentiality (such as safeguarding password) are complied with.
- Ensure the team telephone system is appropriately covered at all times, escalating to the Administration Manager where necessary.
Location: London | Sector: ADMINISTRATION | Type: Contract | Salary: £30,000 – £35,000 per annum | Email: brian@taylorjamesresourcing.com | Ref: BT962
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Administration Assistant – contract. employer: Taylor James Resourcing
Contact Detail:
Taylor James Resourcing Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant – contract.
✨Tip Number 1
Network like a pro! Reach out to your connections in the financial services sector and let them know you're on the hunt for an Administration Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research the company and its culture, and think about how your previous admin experience aligns with their needs. Practise common interview questions and be ready to showcase your secretarial skills and attention to detail.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in making you memorable. It shows your enthusiasm for the role and gives you another chance to highlight why you're the perfect fit for their team.
✨Tip Number 4
Apply through our website! We’ve got loads of resources to help you land that contract role. Plus, applying directly can sometimes give you a better chance of getting noticed by hiring managers.
We think you need these skills to ace Administration Assistant – contract.
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your previous administration experience, especially in a corporate environment. We want to see how your skills match the job description, so don’t be shy about showcasing your secretarial skills and any relevant projects you've worked on.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. Mention specific duties from the job description that excite you and how your past experiences align with them. We love a personal touch!
Be Clear and Concise: When filling out your application, keep your language clear and to the point. We appreciate straightforward communication, so avoid jargon and fluff. Make it easy for us to see your qualifications and enthusiasm for the role.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the details you need about the role right there!
How to prepare for a job interview at Taylor James Resourcing
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of the Administration Assistant role. Familiarise yourself with tasks like managing the Admin Inbox and producing accounts. This will help you answer questions confidently and show that you're ready to hit the ground running.
✨Showcase Your Experience
Be prepared to discuss your previous administration experience in a corporate environment. Think of specific examples where you've successfully handled similar tasks, like updating databases or dealing with incoming post. This will demonstrate your capability and relevance for the role.
✨Ask Smart Questions
At the end of the interview, don’t shy away from asking insightful questions about the team dynamics or the projects you'll be involved in. This shows your genuine interest in the position and helps you gauge if the company culture is a good fit for you.
✨Dress the Part
Since this is a financial services organisation, aim for a smart-casual look that reflects professionalism. First impressions matter, and dressing appropriately can set a positive tone for the rest of the interview.
