Corporate Licensing Administrator

We’re looking for a motivated and enthusiastic team player to join our Corporate Licensing team. In this role, you’ll help boost the visibility of our journal content, supporting both revenue growth and brand reputation. You’ll build strong relationships with internal teams and external partners, while keeping our databases, contracts and spreadsheets accurate and up to date.

Key Accountabilities

• To liaise with editors both internal and external to index their journals in third-party products to ensure maximum exposure.
• To work closely with our technical team to set up an electronic darts feed/subscription for delivery of content to comply with contractual agreements.
• To maintain and update our indexed journals spreadsheet, which feeds into Power BI, so editors always know where their journals are indexed.
• Manage queries/requests received through personal or generic email/teams meetings.
• Support the Corporate licensing team to carry out research into different products to expand the journal's exposure.
• Collaborate with Customer Services to allocate generated invoices and pursue outstanding payment collections, if needed, issue refunds.
• Work with our current partners, informing them of any new titles which we feel would fit in their product.
• Upload new agreements and addendums to our DocuSign database, and maintain DocuSign document metadata up to date.
• Compile and circulate annual price increases to third-party customers to ensure they have information on all new/ceased titles and that they are charging our current fees.
• Work on internal systems to ensure smooth onboarding and offboarding of journals.
• Support and involvement with departmental projects.
• Managing internal shared mailbox.
• Manage relationships with Gratis partners and inform Corporate Licensing Executive of opportunities to transition to a Commercial agreement from Gratis.
• Assistance in onboarding new systems/processes.
• Preparing data sets as requested.

Qualifications

What You’ll Bring:

• Great at managing time, prioritising tasks, and staying organised.
• Clear and confident communicator.
• Sharp attention to detail is essential.
• Self-motivated and able to work independently.
• Stays calm and focused under pressure.
• Confident using various computer systems, especially Excel.
• Customer-focused with a problem-solving mindset.
• Flexible, adaptable, and always up for a challenge.

The following would be advantageous but are not essential as full training will be provided:

• Basic understanding of copyright.
• Interest in or knowledge of the publishing industry.
• Licensing experience is a bonus, but not essential.

Additional Information

Location: We believe that great things happen when people connect face-to-face. That’s why we work in-person with each other, or with customers and partners, three days a week or more. When you’re not spending time together in one of our offices or other workplaces – like at conference – you get the flexibility and support to work from home or remotely. The successful candidate will be able to utilise our balanced working model. We ask that candidates live within a commutable distance of our office in Milton Park, Oxfordshire, to ensure that as a balanced worker they can make it to our office locations to collaborate as required. There is an expectation for a minimum of 3 days per week in-person time. Please note our Milton Park office will be relocating to Oxford city centre in late 2027 / early 2028, offering an exciting new workplace in the heart of the city.

Closing Date: Applications will close on Thursday 21st May 2026. Interviews are being scheduled during the advertising period. Early applications are highly recommended.

What we offer in return:

• An excellent work/life balance and flexible working culture.
• 25 days annual leave per year plus an extra day off each year for your birthday.
• 3 additional discretionary days off during the holiday season at the end of the year.
• 4 paid volunteering days each year.
• Company funded single cover private medical insurance.
• Employee assistance programme – offering 24/7 well-being support.
• Informa Anywhere - up to four weeks per year working from any location.
• Share Match – Plan that matches every share purchased with two free shares.
• Life assurance, plus optical and medical care options.