At a Glance
- Tasks: Support top-tier Portfolio Managers with diary management, travel coordination, and stakeholder liaison.
- Company: Globally recognised hedge fund in the vibrant West End.
- Benefits: Competitive hourly rate, professional environment, and potential for permanent position.
- Other info: Opportunity for career growth in a collaborative and fast-paced environment.
- Why this job: Join a high-performance team and enhance your organisational skills in a dynamic setting.
- Qualifications: Experience supporting front-office professionals and advanced MS Office skills required.
The predicted salary is between 60000 - 64000 € per year.
An exceptional temp-to-perm opportunity has arisen with a top-tier, globally recognised hedge fund based in the West End. Known for its high-performance culture and outstanding talent, this firm offers a truly professional and collaborative front-office environment.
The Role
Supporting 3 Portfolio Managers and their teams (c.12 individuals), this is a highly visible, front-office EA role requiring first-class organisational and stakeholder management skills. You will act as a true business partner, ensuring seamless coordination across busy investment teams.
Key Responsibilities
- Complex diary and inbox management
- Extensive global travel coordination
- Expenses and meeting logistics
- Conference calls and stakeholder liaison
- Supporting elements of the research process
- Driving efficiencies and workflow optimisation
- Ad hoc projects and occasional PA duties
About You
- Solid experience supporting front-office professionals (Corporate Access preferred)
- Intelligent, proactive and highly organised
- Strong work ethic with a positive, can-do attitude
- Able to work autonomously with excellent attention to detail
- Advanced MS Office skills
- Confident building relationships across senior stakeholders
If you have the relevant skills and experience, please apply today to be considered. Due to the expected high volume of applications, we kindly ask that you only apply if your background closely matches the requirements outlined in the job specification.
Executive Administrative Assistant employer: Tay Associates
Join a prestigious hedge fund in the heart of the West End, where you will thrive in a high-performance culture that values collaboration and excellence. With competitive pay and a dynamic work environment, this role offers exceptional opportunities for professional growth and development, allowing you to make a significant impact while supporting top-tier investment teams. Experience the unique advantage of working in a globally recognised firm that prioritises employee well-being and fosters a supportive atmosphere.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Administrative Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance sector, especially those who work in hedge funds. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for interviews by researching the company culture and recent news. This shows you're genuinely interested and helps you tailor your answers to fit their vibe. Plus, it gives you great talking points!
✨Tip Number 3
Practice your organisational skills before the interview. You might be asked how you manage complex diaries or travel arrangements, so have some examples ready that showcase your expertise.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Executive Administrative Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Executive Administrative Assistant. Highlight your experience in supporting front-office professionals and any relevant skills that match the job description.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role, focusing on your organisational skills and ability to manage complex tasks. Keep it concise but impactful.
Showcase Your Skills:Don’t forget to showcase your advanced MS Office skills and any experience with diary management or travel coordination. These are key aspects of the role, so make them stand out!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It helps us keep track of your application and ensures you don’t miss out on this fantastic opportunity!
How to prepare for a job interview at Tay Associates
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Administrative Assistant in a hedge fund environment. Familiarise yourself with complex diary management, travel coordination, and stakeholder liaison. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational prowess. Think about times when you successfully managed multiple tasks or streamlined processes. Be ready to discuss how you can bring efficiencies to the team, as this is crucial for supporting busy investment professionals.
✨Build Rapport with Stakeholders
Since this role involves liaising with senior stakeholders, practice how you would approach building relationships. During the interview, convey your confidence and ability to communicate effectively with high-level professionals. Share past experiences where you successfully navigated stakeholder dynamics.
✨Demonstrate Your Tech Savvy
As advanced MS Office skills are essential, be prepared to discuss your proficiency with tools like Excel, PowerPoint, and Outlook. You might even want to mention any specific projects where you used these tools to enhance productivity or manage complex information.
