At a Glance
- Tasks: Support the deal team with admin tasks, travel logistics, and client communication.
- Company: Join a leading Private Equity firm known for its dynamic work environment.
- Benefits: Enjoy hybrid working, great perks, and clear progression opportunities.
- Other info: Financial industry knowledge is a plus; exceptional communication skills are essential.
- Why this job: Be the strategic right-hand to a talented team in a fast-paced industry.
- Qualifications: 2-3 years in a support role, strong CRM and Microsoft Office skills required.
The predicted salary is between 28800 - 42000 € per year.
Job Description
Temporary to Permanent role
About the Opportunity
Tay Associates have partnered with a leading global investment banking firm in London to recruit a Team Assistants to join their high-performing Global Markets Division. This division operates in a fast-paced, high-pressure and client-focused environment, requiring highly competent, energetic assistants who can hit the ground running. These are demanding and varied roles suited to proactive, motivated and exceptionally organised individuals with a strong work ethic and a collaborative mindset. Experience managing competing priorities, providing support across demanding coverage areas and working as part of a cohesive team is essential.
Key Responsibilities
- Extensive calendar management for large teams, including MD and Partner-level executives
- Coordinating and scheduling meetings and conference calls across multiple time zones
- Managing a high volume of calls and emails, relaying information efficiently and accurately
- Coordinating room bookings for internal and external meetings, Zoom calls and video conferences across multiple locations
- Coordinating complex travel arrangements, including visa applications, international flights, hotel and car bookings.
- Implementing divisional policies and providing guidance to supported teams
- Expense management and preparation
- Handling ad hoc tasks while maintaining daily workflow
- Supporting teams with day-to-day issues, queries and operational needs
- Providing phone and holiday coverage for colleagues
Skills & Experience
- Excellent Microsoft Word, Excel and Outlook skills
- Strong ability to prioritise and manage multiple time-sensitive tasks
- Professional and confident communication skills, both written and verbal, when interacting with senior executives
- Comfortable working with individuals at all organisational levels, internally and externally
- Strong team player who performs well under pressure in a fast-changing environment
- Flexible and adaptable, with the ability to support multiple teams
- Proactive approach to diary and workload management
Education & Background
- Minimum 3–4 years’ experience as a Team Assistant in a busy, fast-paced environment
- Experience within financial services or a similarly demanding corporate setting is advantageous
- Open-minded regarding professional background, provided the required experience and skills are demonstrated
This is an excellent opportunity to join a globally respected investment banking environment, offering exposure to senior stakeholders and the chance to work within a dynamic, high-performance division.
StudySmarter Expert Advice🤫
We think this is how you could land Team Assistant
✨Tip Number 1
Familiarise yourself with the private equity sector. Understanding the basics of how private equity firms operate and the specific challenges they face will help you stand out during interviews.
✨Tip Number 2
Brush up on your CRM and Microsoft Office skills. Since these are crucial for the role, consider taking online courses or tutorials to enhance your proficiency before applying.
✨Tip Number 3
Network with professionals in the financial industry. Attend relevant events or join online forums to connect with people who can provide insights or even refer you to opportunities.
✨Tip Number 4
Prepare for situational interview questions. Think about scenarios where you've demonstrated strong organisational skills, attention to detail, and effective communication, as these will likely come up in your interview.
We think you need these skills to ace Team Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience in administrative support roles. Emphasise your skills in diary management, travel logistics, and client liaison, as these are crucial for the Team Assistant position.
Craft a Compelling Cover Letter:Write a cover letter that showcases your organisational skills and attention to detail. Mention specific examples from your previous roles where you successfully managed multiple tasks or improved efficiency.
Highlight Technical Skills:Since strong technical abilities in CRM and Microsoft Office Suite are required, ensure you mention your proficiency in these tools. Consider providing examples of how you've used them effectively in past positions.
Showcase Communication Skills:Given the importance of exceptional communication and interpersonal skills, include instances where you've successfully liaised with clients or worked within a team. This will demonstrate your fit for the role.
How to prepare for a job interview at Tay Associates Ltd
✨Showcase Your Organisational Skills
As a Team Assistant, your ability to stay organised is crucial. Be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously in previous roles.
✨Demonstrate Technical Proficiency
Since strong technical abilities in CRM and Microsoft Office Suite are essential, make sure to highlight your experience with these tools. You might even want to mention any advanced features you’re familiar with that could benefit the team.
✨Emphasise Communication Skills
Exceptional communication is key in this role. Prepare to share instances where your communication skills helped resolve issues or improved client relationships, showcasing your interpersonal abilities.
✨Research the Financial Industry
Having knowledge of the financial industry can set you apart. Brush up on current trends and terminology so you can speak confidently about how your background aligns with the firm's focus.
