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For Companies At a Glance
- Tasks: Provide top-notch admin support and help keep the office running smoothly.
- Company: Reputable professional services organisation with a dynamic work environment.
- Benefits: Gain valuable experience, develop skills, and work in a fast-paced setting.
- Why this job: Kickstart your career while supporting senior executives and making a real impact.
- Qualifications: Previous admin experience is a plus; strong computer and organisational skills are essential.
- Other info: Perfect for those looking to grow in a professional setting with exciting opportunities.
The predicted salary is between 24000 - 36000 £ per year.
A reputable professional services organisation is looking for a proactive Junior PA/Office Assistant to provide high-quality administrative and executive support. This is an excellent opportunity for someone early in their career to develop in a professional, fast-paced environment while supporting senior executives and front-of-house operations.
Key Responsibilities
- Provide phone cover for the CEO overflow line and manage calls from reception
- Meet and greet clients in a professional manner, offering refreshments as required
- Coordinate courier services and manage incoming/outgoing post
- Organise meeting room bookings and assist with Zoom/Teams meetings set-up
- Support diary management and arrange meetings for senior executives
- Book cars, taxis, and restaurants for executives as needed
- Draft emails, letters, and prepare documents, presentations, and reports
- Scan, file, photocopy, and bind legal and administrative documents
- Assist with preparing documentation for signature and compliance record-keeping
- Support general office administration to ensure smooth day-to-day operations
Candidate Requirements
- Previous administrative, or office support experience is advantageous
- Strong computer skills: Word, Excel, PowerPoint, Outlook
- Excellent organisational skills and ability to prioritise tasks effectively
- Professional and confident communicator
- Ability to work independently and as part of a team
- High attention to detail and accuracy
- Ability to maintain strict confidentiality
- Calm under pressure and able to handle competing priorities
Office Assistant employer: Tay Associates Ltd
Contact Detail:
Tay Associates Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Assistant
✨Tip Number 1
Network like a pro! Reach out to friends, family, or even former colleagues who might know someone in the industry. A personal connection can often get your foot in the door faster than any application.
✨Tip Number 2
Prepare for those interviews! Research the company and the role thoroughly. Think about how your skills match what they’re looking for, and be ready to share specific examples of your past experiences.
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, shoot a quick thank-you email to express your appreciation. It shows professionalism and keeps you on their radar.
✨Tip Number 4
Apply through our website! We’ve got loads of opportunities waiting for you. Plus, it’s a great way to ensure your application gets seen by the right people.
We think you need these skills to ace Office Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Office Assistant role. Highlight any previous administrative experience and showcase your organisational skills – we want to see how you can support our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're excited about the role and how your background makes you a great fit. We love seeing enthusiasm and a personal touch, so let your personality come through.
Showcase Your Tech Skills: Since strong computer skills are key for this position, mention your proficiency in Word, Excel, PowerPoint, and Outlook. If you've used any other tools or software that could be relevant, don’t hesitate to include those too – we’re all about efficiency!
Proofread Before You Submit: Attention to detail is crucial for an Office Assistant. Before hitting send, double-check your application for any typos or errors. A polished application shows us you care about quality and professionalism – traits we value highly!
How to prepare for a job interview at Tay Associates Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Office Assistant. Familiarise yourself with tasks like managing calls, coordinating meetings, and supporting diary management. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Showcase Your Organisational Skills
During the interview, be ready to share examples of how you've effectively managed multiple tasks in previous roles. Highlight your ability to prioritise and stay calm under pressure, as these are key traits for success in a fast-paced environment.
✨Practice Professional Communication
As a future Office Assistant, you'll need to communicate confidently and professionally. Practise answering common interview questions clearly and concisely. Consider doing mock interviews with a friend to refine your communication style and ensure you come across as polished.
✨Prepare Questions to Ask
Interviews are a two-way street, so prepare thoughtful questions to ask the interviewer. Inquire about the team dynamics, the company culture, or specific challenges the office faces. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
