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For Companies At a Glance
- Tasks: Support senior leadership with seamless organisation and communication across time zones.
- Company: Dynamic finance company focused on operational excellence.
- Benefits: Competitive salary, professional development, and a fast-paced work environment.
- Why this job: Be the backbone of a high-performing team and make a real impact.
- Qualifications: Exceptional time-management skills and experience in finance administration.
- Other info: Join a vibrant team in London with opportunities for growth.
The predicted salary is between 36000 - 60000 £ per year.
Are you an experienced, proactive Executive Assistant who thrives in a fast-paced, high-performing environment? We are looking for an Executive Assistant to join a dynamic finance company and play a pivotal role in supporting senior leadership and driving operational excellence.
The Role
As an Executive Assistant, you’ll provide first-class support to a busy and growing team — including Managing Director, Directors, Vice Presidents, Associates, and Analysts. You’ll be the central point of coordination, ensuring seamless organisation and communication across multiple time zones.
Key Responsibilities
- Manage complex, multi-leg international travel arrangements with precision and foresight.
- Process and reconcile expenses and invoices, ensuring accuracy and compliance with company policies.
- Maintain and update Salesforce contacts and client information to the highest standard.
- Oversee complex diary management across global regions, balancing priorities and anticipating scheduling needs.
- Provide day-to-day administrative and logistical support to ensure the team operates smoothly and efficiently.
What We’re Looking For
- Exceptional prioritisation and time-management skills — able to handle multiple demands without missing a detail.
- A meticulous eye for accuracy in financial administration and data handling.
- A calm, composed approach when managing competing priorities and tight deadlines.
- Resilience under pressure and a proactive mindset — you anticipate needs before they arise.
- Experience supporting teams within a finance environment is highly desirable.
Location: London
Employment Type: Permanent
Job Category: Secretarial, PAs, Administration
Executive Assistant in London employer: Tay Associates Ltd
Contact Detail:
Tay Associates Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance industry and let them know you're on the lookout for an Executive Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its leadership team. Understand their values and challenges, so you can tailor your responses to show how you can support them effectively. We want you to shine!
✨Tip Number 3
Practice your time-management skills before the interview. Be ready to discuss how you've handled multiple priorities in the past, especially in high-pressure situations. Show us that you can keep everything running smoothly!
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Executive Assistant role. Highlight your experience in managing complex travel arrangements and diary management, as these are key responsibilities for us.
Craft a Compelling Cover Letter: Use your cover letter to showcase your proactive mindset and ability to thrive under pressure. Share specific examples of how you've supported senior leadership in the past, as this will resonate with what we're looking for.
Showcase Your Attention to Detail: In your application, emphasise your meticulous eye for accuracy, especially in financial administration. We want to see that you can handle data with precision, so don’t shy away from mentioning relevant experiences.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity in our dynamic finance company.
How to prepare for a job interview at Tay Associates Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant in a finance company. Familiarise yourself with complex travel arrangements, diary management, and financial administration. This will help you speak confidently about how your skills align with the job.
✨Showcase Your Prioritisation Skills
Be prepared to discuss specific examples of how you've managed multiple tasks or competing priorities in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers, highlighting your exceptional time-management skills and ability to stay calm under pressure.
✨Demonstrate Attention to Detail
Since accuracy is crucial in this role, bring along examples of your work that showcase your meticulous eye for detail. Whether it’s a well-organised spreadsheet or a perfectly executed travel itinerary, having tangible evidence will impress your interviewers.
✨Ask Insightful Questions
At the end of the interview, don’t shy away from asking questions that show your interest in the company and the role. Inquire about the team dynamics, the tools they use for managing schedules, or how they handle high-pressure situations. This not only demonstrates your proactive mindset but also helps you gauge if the company is the right fit for you.
