At a Glance
- Tasks: Support global philanthropic programs and coordinate events while providing admin assistance.
- Company: Join a dynamic team focused on impactful community initiatives and employee volunteering.
- Benefits: Earn £200/day with potential for permanent position and enjoy a collaborative work environment.
- Other info: This is a 12-month role based in London, requiring 5 days in-office.
- Why this job: Make a difference through community projects while developing your skills in a supportive culture.
- Qualifications: 1-3 years' experience in project coordination, strong communication, and proficiency in Microsoft Office.
The predicted salary is between 39000 - 52000 £ per year.
Tay Associates is recruiting an experienced Assistant to support a small group of senior leaders within a leading international financial services business.
This is a busy, varied role for an accomplished PA who enjoys working at pace, managing multiple senior stakeholders and taking genuine ownership of their day-to-day support.
- Complex diary management across multiple time zones
- International travel and detailed itinerary planning
- Coordinating meetings, agendas and briefing materials
- Expenses, invoices and general financial administration
- Organising client meetings, conferences, off-sites and team events
- Supporting recruitment, onboarding and team administration
- Acting as a key contact for senior internal and external stakeholders
- Preparing presentations, documents and meeting materials
- Providing wider operational and project support to the teams
You will have proven experience as a PA, Executive Assistant or senior Team Assistant, ideally gained within insurance, reinsurance, financial services or another fast-paced professional environment.
You will be highly organised, confident and proactive, with excellent diary and travel management skills and the ability to anticipate requirements rather than wait for instruction.
This is a highly collaborative environment, so you should enjoy building relationships, working as part of a wider support team and being visible within the office.
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Executive Assistant employer: Tay Associates Ltd
As a Receptionist at our company, you will be part of a dynamic team that values professionalism and a welcoming atmosphere. We offer competitive pay, opportunities for personal and professional growth, and a supportive work culture that encourages collaboration and innovation. Located in a vibrant area, our workplace is designed to inspire and motivate, making it an excellent choice for those seeking meaningful employment.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarise yourself with our global philanthropic initiatives like 10,000 Small Businesses and 10,000 Women. Understanding these programmes will not only help you in interviews but also show your genuine interest in our mission.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed projects or events in the past. Be ready to discuss specific challenges you faced and how you overcame them.
✨Tip Number 3
Brush up on your proficiency in PowerPoint, Excel, and Word. Consider creating a sample presentation or spreadsheet that showcases your skills, as this could impress us during the interview process.
✨Tip Number 4
Network with current or former employees of StudySmarter on platforms like LinkedIn. They can provide valuable insights into the company culture and the role, which can help you tailor your approach when applying.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience in project coordination, events, or operations. Use specific examples that demonstrate your skills in communication and organisation, as these are key for the Executive Assistant role.
Craft a Compelling Cover Letter:Write a cover letter that showcases your passion for philanthropic initiatives and community programmes. Mention any previous experience you have with similar projects and how you can contribute to their success.
Highlight Technical Skills:Since proficiency in PowerPoint, Excel, and Word is essential, ensure you mention your level of expertise with these tools. Provide examples of how you've used them effectively in past roles.
Follow Application Instructions:Carefully read the application instructions provided by the company. Ensure you submit all required documents and adhere to any specified formats or guidelines to make a strong impression.
How to prepare for a job interview at Tay Associates Ltd
✨Showcase Your Organisational Skills
As an Executive Assistant, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've successfully managed multiple tasks or projects in the past, highlighting your ability to prioritise and stay organised under pressure.
✨Demonstrate Communication Proficiency
Effective communication is key in this role. During the interview, emphasise your experience in liaising with different teams and stakeholders. Consider sharing a situation where your communication skills made a significant impact on a project or event.
✨Familiarise Yourself with Relevant Software
Proficiency in PowerPoint, Excel, and Word is essential for this position. Brush up on your skills in these applications before the interview, and be ready to discuss how you've used them in previous roles to support projects or create content.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving abilities and adaptability. Think of examples from your past experiences where you had to think on your feet or adapt to changing circumstances, especially in a project coordination or event setting.
