At a Glance
- Tasks: Support engineering teams with admin tasks and keep everything running smoothly.
- Company: Dynamic engineering firm in the heart of London.
- Benefits: 12-month contract with potential extension, competitive pay, and a vibrant work environment.
- Other info: Perfect for those looking to kickstart their career in a supportive setting.
- Why this job: Gain hands-on experience while working closely with industry professionals.
- Qualifications: GCSE Maths and English; admin experience preferred.
The predicted salary is between 30000 - 40000 £ per year.
Contract Length: 12 months (Possibility for extension)
Location: London fully on-site
Key Responsibilities
- Personal and administrative assistant for Engineering Corporate Stakeholders
- Carrying out general administrative/secretarial duties assisting with Microsoft Office Systems (Word / Excel / PowerPoint / SharePoint)
- Assisting with diary/calendar management
- Scheduling meetings and arranging travel
- Processing team expenses
- Covering telephones: answering general calls into the department and rerouting to appropriate team member, taking messages
- Maintaining holiday and sickness records and inputting into holiday and payroll system
- Compliance administrative support
- Information point for company policies (travel, expenses, entertainment)
- Maintaining document management systems (office related)
- Booking external training courses and managing related subscriptions/invoices
- Providing support and cover for other office staff
Critical Skills and Knowledge Required
- Ability to work on own initiative with minimal supervision
- Able to prioritise and organise own workload to deliver against deadlines
- Knowledge of and high level of capability working with Microsoft systems, Ariba (invoicing/payment), Concur (expenses), AMEX (travel) or similar applications
- Polite, professional, customer-orientated manner
- Ability to represent the department to internal and external clients
- Excellent English communication skills (both written and verbal)
- Excellent interpersonal skills to liaise effectively at all levels
Qualifications and Education
- Minimum Maths and English at GCSE or equivalent
- Preferably educational experience beyond A-level or equivalent
Experience Required
- Demonstrable experience working in a similar role with an administrative focus
- Experience of organising and providing administrative assistance in an office environment and managing a small office
On-Site Personal Assistant to Engineering – London employer: Tatton Recruitment
As an On-Site Personal Assistant to Engineering in London, you will thrive in a dynamic corporate environment that values professionalism and initiative. Our company fosters a supportive work culture with opportunities for personal growth and development, ensuring that every employee feels valued and empowered. With a focus on collaboration and excellence, we offer a unique chance to contribute to impactful projects while enjoying the vibrant atmosphere of London.
StudySmarter Expert Advice🤫
We think this is how you could land On-Site Personal Assistant to Engineering – London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Personal Assistant role, and who knows? They might just have the perfect lead for you.
✨Tip Number 2
Prepare for those interviews! Research the company and the role thoroughly. Think about how your skills with Microsoft Office and admin tasks can shine through. We want you to show them you’re the best fit for their team!
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you. Focus on your communication skills and how you present yourself. Remember, being polite and professional is key in this role!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing familiar names when we’re reviewing candidates!
We think you need these skills to ace On-Site Personal Assistant to Engineering – London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Personal Assistant role. Highlight your experience with Microsoft Office and any relevant administrative tasks you've handled. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your organisational skills and how you can manage workloads effectively. We love a good story that shows your personality!
Showcase Your Communication Skills:Since excellent communication is key for this position, make sure your written application reflects that. Keep it clear, concise, and professional. We want to see your ability to communicate effectively right from the start!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and submit your documents!
How to prepare for a job interview at Tatton Recruitment
✨Know Your Tools
Familiarise yourself with Microsoft Office systems, especially Word, Excel, and PowerPoint. Be ready to discuss how you've used these tools in previous roles, as they'll likely ask for specific examples of your experience.
✨Showcase Your Organisational Skills
Prepare to talk about how you prioritise tasks and manage your workload. Think of a time when you successfully juggled multiple responsibilities and be ready to share that story during the interview.
✨Demonstrate Your Communication Skills
Since this role involves liaising with various stakeholders, practice articulating your thoughts clearly. You might want to prepare a few examples of how you've effectively communicated in past roles, both verbally and in writing.
✨Be Ready for Scenario Questions
Expect questions that assess your problem-solving abilities. For instance, they might ask how you'd handle a scheduling conflict or a last-minute change in travel plans. Think through potential scenarios and how you'd approach them.
