At a Glance
- Tasks: Support engineering teams with admin tasks, diary management, and travel arrangements.
- Company: Dynamic engineering firm in the heart of London.
- Benefits: 12-month contract with potential extension, competitive pay, and hands-on experience.
- Other info: Perfect for those looking to kickstart their career in a supportive team.
- Why this job: Gain valuable skills while working closely with corporate stakeholders in a vibrant environment.
- Qualifications: GCSE Maths and English; admin experience preferred.
The predicted salary is between 30000 - 40000 £ per year.
Contract Length: 12 months (Possibility for extension)
Location: London fully on-site
Key Responsibilities
- Personal and administrative assistant for Engineering Corporate Stakeholders
- Carrying out general administrative/secretarial duties assisting with Microsoft Office Systems (Word / Excel / PowerPoint / SharePoint)
- Assisting with diary/calendar management
- Scheduling meetings and arranging travel
- Processing team expenses
- Covering telephones: answering general calls into the department and rerouting to appropriate team member, taking messages
- Maintaining holiday and sickness records and inputting into holiday and payroll system
- Compliance administrative support
- Information point for company policies (travel, expenses, entertainment)
- Maintaining document management systems (office related)
- Booking external training courses and managing related subscriptions/invoices
- Providing support and cover for other office staff
Critical Skills and Knowledge Required
- Ability to work on own initiative with minimal supervision
- Able to prioritise and organise own workload to deliver against deadlines
- Knowledge of and high level of capability working with Microsoft systems, Ariba (invoicing/payment), Concur (expenses), AMEX (travel) or similar applications
- Polite, professional, customer-orientated manner
- Ability to represent the department to internal and external clients
- Excellent English communication skills (both written and verbal)
- Excellent interpersonal skills to liaise effectively at all levels
Qualifications and Education
- Minimum Maths and English at GCSE or equivalent
- Preferably educational experience beyond A-level or equivalent
Experience Required
- Demonstrable experience working in a similar role with an administrative focus
- Experience of organising and providing administrative assistance in an office environment and managing a small office
On-Site Personal Assistant to Engineering – London employer: Tatton Recruitment
As an On-Site Personal Assistant to Engineering in London, you will thrive in a dynamic and supportive work environment that values collaboration and professional growth. Our company offers competitive benefits, a strong emphasis on employee development, and a culture that encourages innovation and teamwork, making it an ideal place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land On-Site Personal Assistant to Engineering – London
✨Tip Number 1
Network like a pro! Reach out to your connections in the engineering field and let them know you're on the lookout for a Personal Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions related to administrative roles. Think about how your skills with Microsoft Office and managing calendars can shine through. We want you to feel confident and ready to impress!
✨Tip Number 3
Showcase your organisational skills! When you get the chance to meet potential employers, bring along examples of how you've successfully managed workloads and prioritised tasks in previous roles. This will demonstrate your ability to handle the demands of the job.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and take the initiative to connect directly with us.
We think you need these skills to ace On-Site Personal Assistant to Engineering – London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Personal Assistant role. Highlight your experience with Microsoft Office and any relevant administrative tasks you've handled. We want to see how your skills match what we're looking for!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your organisational skills and how you can manage workloads effectively. Remember, we love a personal touch!
Show Off Your Communication Skills:Since excellent communication is key for this role, make sure your written application reflects that. Keep your language clear and professional, and don’t forget to proofread for any typos or errors. We appreciate attention to detail!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Tatton Recruitment
✨Know Your Tools
Make sure you're familiar with Microsoft Office systems, especially Word, Excel, and PowerPoint. Brush up on any specific software mentioned in the job description, like Ariba or Concur, so you can confidently discuss your experience with them during the interview.
✨Showcase Your Organisation Skills
Prepare examples of how you've successfully managed calendars, scheduled meetings, or organised travel in previous roles. Being able to demonstrate your ability to prioritise tasks and manage your workload will impress the interviewers.
✨Practice Your Communication
Since excellent English communication skills are crucial for this role, practice articulating your thoughts clearly. You might want to rehearse common interview questions and answers with a friend or in front of a mirror to boost your confidence.
✨Be Ready to Discuss Compliance
Familiarise yourself with company policies related to travel, expenses, and entertainment. Be prepared to discuss how you've handled compliance-related tasks in the past, as this will show that you understand the importance of these responsibilities in an administrative role.
