At a Glance
- Tasks: Manage diaries, coordinate travel, and organise events for a senior executive.
- Company: Join Certain Advantage, a dynamic engineering organisation in Leatherhead.
- Benefits: Contract role with opportunities for career growth and impactful work.
- Other info: Proactive environment with support for your career development.
- Why this job: Be the backbone of executive operations and make a real difference.
- Qualifications: Experience as an Executive Assistant with strong organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
Certain Advantage is hiring for an Executive Assistant based in Leatherhead. This role is on a contract basis and is office-based, supporting a senior executive within an engineering organisation.
You'll be responsible for:
- Managing complex diaries, scheduling appointments, and coordinating meetings.
- Organising domestic and international travel arrangements, including itineraries and logistics.
- Planning and coordinating internal and external events.
- Providing comprehensive office management and administrative support.
- Preparing, formatting, and maintaining documents using SharePoint, Word, and Excel.
- Managing document workflows and approvals through DocuSign.
- Assisting with accommodation searches, schooling enquiries, transportation arrangements, and local settling-in requirements.
The Individual We're looking for people who can demonstrate:
- Previous experience supporting a senior executive or board-level leader as an Executive Assistant or Personal Assistant.
- Exceptional organisational and time-management skills.
- Advanced proficiency in SharePoint, Microsoft Word, Microsoft Excel, and DocuSign.
- Experience coordinating complex travel, diary management, and event organisation.
- Strong communication and interpersonal skills with the ability to engage confidently at all levels.
- A proactive and solution-focused approach to problem-solving.
Does this sound like your next career move? Apply today.
Working with Certain Advantage We go the extra mile to find the best people for the job. If you're hunting for a role where you can make an impact and grow your career, we'll work with you to find it. We work with businesses across the UK to find the best people in Finance, Marketing, IT, and Engineering.
Executive Admin Assistant in Leatherhead employer: Tatton Recruitment
Certain Advantage is an exceptional employer that prioritises employee growth and development, offering a supportive work culture where your contributions truly matter. Based in Leatherhead, this role as an Executive Admin Assistant provides the opportunity to work closely with senior executives in a dynamic engineering environment, while enjoying comprehensive benefits and a commitment to work-life balance.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Admin Assistant in Leatherhead
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or at industry events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and the role. Understand their values and how you can contribute. This will help you stand out and show that you're genuinely interested in the position.
✨Tip Number 3
Practice your responses to common interview questions. We recommend doing mock interviews with friends or family to build your confidence and refine your answers.
✨Tip Number 4
Don’t forget to follow up after your interview! A simple thank-you email can leave a lasting impression and keep you top of mind for the hiring team.
We think you need these skills to ace Executive Admin Assistant in Leatherhead
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Admin Assistant role. Highlight your experience with diary management, travel coordination, and document preparation. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of your past experiences that relate to the job description. We love a good story!
Show Off Your Tech Skills:Since you'll be using tools like SharePoint, Word, Excel, and DocuSign, make sure to mention your proficiency in these areas. We want to know how comfortable you are with tech, so don’t hold back!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any updates. Plus, it’s super easy!
How to prepare for a job interview at Tatton Recruitment
✨Know Your Diary Management
Since the role involves managing complex diaries, brush up on your diary management skills. Be ready to discuss how you've successfully handled scheduling conflicts in the past and share specific examples of tools or methods you use to keep everything organised.
✨Showcase Your Tech Savvy
With advanced proficiency in SharePoint, Word, Excel, and DocuSign being crucial, make sure you can demonstrate your skills. Prepare to talk about specific projects where you used these tools effectively, and maybe even bring a portfolio of documents you've created or managed.
✨Plan for Travel Coordination Questions
Expect questions about your experience with travel arrangements. Have a couple of stories ready that highlight your ability to coordinate complex itineraries and manage logistics, especially for international travel. This will show your potential employer that you're proactive and detail-oriented.
✨Communicate Confidently
Strong communication skills are key for this role. Practice articulating your thoughts clearly and confidently. You might want to prepare a few scenarios where you've had to engage with senior leaders or stakeholders, showcasing your interpersonal skills and ability to handle high-pressure situations.
