At a Glance
- Tasks: Manage office operations, finance support, HR coordination, and project activities.
- Company: Dynamic organisation in Winchester with a collaborative culture.
- Benefits: Competitive salary, hybrid working, and opportunities for career progression.
- Other info: Enjoy a varied role with exposure across multiple business functions.
- Why this job: Be a key player in a growing team and make a real impact.
- Qualifications: Strong organisational skills, attention to detail, and experience with systems like Xero.
We're seeking a proactive and detail-oriented Office Manager to play a pivotal role in the day-to-day success of the business based in Winchester. This position sits at the heart of operations, ensuring their people, processes, systems, and financial administration run efficiently across the organisation.
Working closely with senior leadership, you'll coordinate a broad range of activities spanning office management, finance support, HR administration, systems management, and project coordination.
The Role- Business Operations & Office Management
- Oversee the smooth running of office activities across multiple locations
- Manage workplace resources, including office supplies, PPE, branded materials, and equipment
- Coordinate supplier relationships, utilities, and service contracts
- Maintain organised and compliant document management systems within SharePoint and other platforms
- Continuously identify opportunities to improve administrative processes and efficiency
- Finance & Administration Support
- Assist with the maintenance of financial records and reporting information
- Process supplier invoices and maintain accurate digital records
- Support banking and reconciliation activities
- Monitor business expenditure and maintain financial tracking information
- Administer employee expense processes, ensuring accuracy and timely approvals
- Track project-related costs and expenditure for client billing purposes
- Client Billing & Revenue Administration
- Generate and issue customer invoices using accounting systems such as Xero
- Manage billing schedules, account statements, drawdowns, and ad-hoc invoicing requirements
- Ensure correct financial coding, VAT treatment, and reporting accuracy
- Work closely with project teams and directors to validate billing information
- Support cash flow management through invoice tracking and debtor reporting
- Maintain accurate forecasting and invoicing records
- People & HR Coordination
- Support employee onboarding and offboarding activities
- Coordinate equipment, technology access, and workplace setup for new starters
- Maintain HR systems, personnel records, and employee data
- Manage leaver administration, system access removal, and asset recovery processes
- Systems & Technology Support
- Act as the key point of contact for external IT providers
- Coordinate user accounts, permissions, devices, and mobile services
- Support the setup and ongoing administration of key business systems and software platforms
- Project & Commercial Support
- Help maintain the integrity of CRM data and business information systems
- Support the setup of new projects, enquiries, and opportunities
- Assist with project mobilisation and the transition from bid stage through to delivery
- Contribute to reporting, forecasting, and pipeline management activities
- Employee Experience & Engagement
- Coordinate team meetings, office events, and company social activities
- Support internal communications and wider employee engagement initiatives
- Help foster a positive, collaborative, and well-connected workplace culture
About You
You'll be someone who thrives in a varied role, enjoys keeping things organised, and takes pride in delivering high-quality support across multiple areas of a business. You'll likely bring:
- Exceptional organisational and multitasking skills
- Strong attention to detail and a methodical approach
- Confidence working across finance, operational, and administrative processes
- The ability to manage competing priorities and work independently
- Excellent communication skills and a professional, approachable manner
- Previous experience using systems such as Xero, HubSpot, CRM platforms, project management tools, or similar business systems
This is an opportunity to become a key part of a growing and collaborative organisation where your contribution will have real impact. You'll gain exposure across multiple business functions and play an important role in supporting both operational delivery and strategic growth. The company offers hybrid working, a minimum of 3 days in the office. There would also be a requirement to work from and visit the London office on occasions.
If you enjoy bringing structure, efficiency, and energy to a business, we'd love to hear from you.
Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.
Tate is acting as an Employment Business in relation to this vacancy. Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.
Office Manager in Winchester employer: Tate
Tate in Uxbridge is an exceptional employer that fosters a collaborative and innovative work culture, where your passion for art can thrive alongside your professional growth. With a commitment to employee development and a focus on impactful audience insights, you will have the opportunity to lead a talented team while shaping strategies that resonate globally. Enjoy a supportive environment that values creativity and encourages continuous learning, making it a truly rewarding place to work.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager in Winchester
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Tate!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Tate.
We think you need these skills to ace Office Manager in Winchester
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Tate. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Tate and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Tate. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Tate's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Tate
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Tate.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Tate will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Tate and how you would contribute to adapting HR strategies.
