At a Glance
- Tasks: Support daily accounting tasks and keep our office running smoothly.
- Company: Join a supportive team in a dynamic office environment.
- Benefits: Enjoy flexible hours, weekly pay, and 28 days holiday.
- Other info: Free on-site parking and access to exclusive discounts.
- Why this job: Great opportunity to gain experience and potentially secure a permanent role.
- Qualifications: Previous accounts experience and strong organisational skills are a must.
The predicted salary is between 16 - 16 £ per hour.
Location: Stevenage
Hours: Monday to Friday 10:00am - 2:00pm (20 hours per week)
100% Office based in Stevenage. This role is offered as a long-term temporary position with the potential to become permanent and develop into a full-time opportunity after approximately 12 months, subject to business requirements and suitability for both parties.
About the Role
We are seeking an organised and reliable Part-Time Accounts Assistant to support the day-to-day administration and accounting functions within our busy office environment. This position would suit an individual with previous accounts or office administration experience who is confident working with invoices, spreadsheets, and professional email correspondence. Strong attention to detail and excellent organisational skills are essential. Experience using QuickBooks Online would be advantageous but is not essential. This is an excellent opportunity for someone seeking flexible part-time hours within a supportive working environment.
Main Duties & Responsibilities:
- Logging supplier invoices upon receipt
- Requesting PODs (Proofs of Delivery) where required
- Checking purchase orders against invoices
- Sending invoices to the relevant person for approval
- Entering approved invoices into QuickBooks Online (QBO)
- Informing suppliers when payments have been made or scheduled
- Reviewing and updating existing contract spreadsheets
- Adding customer and site numbers
- Creating invoices within QuickBooks Online
- Updating internal spreadsheets and records
- Emailing invoices to customers
- Filing and document organisation
- Sorting and processing expenses
- Responding to general email enquiries
- Updating and maintaining Excel spreadsheets used within the business
- Providing general office administration support as required
Skills & Experience Required
- Previous accounts and office administration experience
- Strong attention to detail and accuracy
- Confident using Microsoft Excel and Outlook
- Professional and effective email communication skills
- Ability to organise workload and prioritise tasks effectively
- Experience using QuickBooks Online preferred but not essential
- Friendly and professional manner
Excellent Benefits:
- Free on-site parking
- Weekly pay
- 28 days holiday
- Access to the Tate Rewards Scheme including store discounts.
Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment. Tate is acting as an Employment Business in relation to this vacancy. Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.
Part Time Accounts Assistant in Stevenage employer: Tate
Tate is an excellent employer, offering a supportive and flexible work environment for the Part-Time Accounts Assistant role in Stevenage. With opportunities for professional growth and a pathway to permanent employment, employees benefit from a culture that values individual contributions, alongside perks such as free on-site parking, weekly pay, and access to exclusive discounts through the Tate Rewards Scheme.
StudySmarter Expert Advice🤫
We think this is how you could land Part Time Accounts Assistant in Stevenage
✨Tip Number 1
Network like a pro! Reach out to friends, family, or former colleagues who might know someone in the accounts field. A personal recommendation can really give you an edge.
✨Tip Number 2
Prepare for the interview by researching common questions for accounts assistants. Practise your answers and think of examples from your past experience that showcase your skills.
✨Tip Number 3
Dress the part! Even if it’s a casual office, looking professional shows you’re serious about the role. First impressions matter, so make sure you look sharp.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect with us directly.
We think you need these skills to ace Part Time Accounts Assistant in Stevenage
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your previous accounts and office administration experience. We want to see how your skills match the role, so don’t be shy about showcasing your attention to detail and organisational prowess!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our Part-Time Accounts Assistant role. Mention any experience with QuickBooks Online if you have it, and let us know what makes you excited about this opportunity.
Be Professional in Your Communication:Since this role involves a lot of email correspondence, make sure your written communication is clear and professional. We appreciate a friendly tone, but clarity is key, so double-check your spelling and grammar before hitting send!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss out on any important updates. Plus, we love seeing applications come in directly from our site!
How to prepare for a job interview at Tate
✨Know Your Numbers
Brush up on your accounting basics and be ready to discuss your experience with invoices and spreadsheets. Familiarise yourself with QuickBooks Online if you can, as it might come up during the interview.
✨Show Off Your Organisation Skills
Prepare examples of how you've managed your workload in previous roles. Think about times when you had to prioritise tasks or keep track of multiple invoices – this will demonstrate your attention to detail and organisational prowess.
✨Practice Professional Communication
Since you'll be dealing with emails and correspondence, practice how you would respond to common queries. Being able to communicate clearly and professionally is key, so consider role-playing with a friend or family member.
✨Ask Insightful Questions
At the end of the interview, have a couple of thoughtful questions ready. This shows your interest in the role and the company. You might ask about the team you'll be working with or how success is measured in this position.
