At a Glance
- Tasks: Support the Allotments Team with administrative tasks and communication.
- Company: Well-established public sector organisation in Stevenage.
- Benefits: Free parking, weekly pay, 28 days holiday, and employee discounts.
- Other info: Hybrid working available after training; apply early to secure your spot!
- Why this job: Gain valuable experience while making a difference in your community.
- Qualifications: Strong admin skills, good IT literacy, and effective communication.
The predicted salary is between 14 - 14 £ per hour.
We are currently recruiting for an excellent temporary opportunity with a well-established public sector organisation based in Stevenage for a Business Support Administrator. This assignment will last a minimum of 3 months, with the potential for extension.
Working Hours: Monday to Friday, 9:00am - 5:00pm. This position will initially be fully office-based during the training period. Following successful completion of training, hybrid working may be available, with the opportunity to work from home 1-2 days per week.
The Role: Working within the Environment and Leisure Department, specifically supporting the Allotments Team, you will provide comprehensive administrative support to the management team responsible for overseeing approximately 1,400 allotment plots across the Stevenage area.
Key Responsibilities:
- Provide administrative and technical support to the allotment management team.
- Handle general correspondence, complaints, and Freedom of Information requests relating to allotment services.
- Coordinate reports and requests for maintenance works, assisting with the procurement of services in accordance with organisational policies and financial procedures.
- Assist in scheduling and coordinating ad-hoc maintenance and repair works to ensure operational efficiency.
- Liaise effectively with colleagues, allotment associations, site representatives, and plot holders to maintain clear communication and service delivery.
- Coordinate plot inspection schedules and issue relevant notices, including Notices to Cultivate and Notices to Quit where necessary.
- Maintain and manage allotment waiting lists accurately and efficiently.
- Coordinate the allocation and letting of allotment plots and process applications for related services.
- Manage the receipt, reconciliation, and processing of income associated with allotment services.
- Attend allotment association and stakeholder meetings as required.
- Support public consultation exercises, including preparing and distributing correspondence and questionnaires, and collating and analysing responses.
- Undertake additional ad-hoc administrative duties as required.
Candidate Requirements: The successful candidate will demonstrate:
- Excellent administrative, organisational, and time management skills.
- Strong written and verbal communication abilities.
- A good level of IT literacy, with the ability to learn new systems quickly and efficiently.
- A professional, approachable, and friendly manner.
- The ability to work effectively both independently and as part of a team.
- Strong attention to detail and the ability to manage multiple tasks simultaneously.
Benefits:
- Free on-site parking
- Weekly pay
- 28 days holiday entitlement
- Access to employee reward and discount schemes, including retail discounts
Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.
Tate is acting as an Employment Business in relation to this vacancy. Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.
Business Support Assistant in Stevenage employer: Tate
Join a well-established public sector organisation in Stevenage as a Business Support Assistant, where you will play a vital role in supporting the Environment and Leisure Department. Enjoy a supportive work culture that values employee growth, with opportunities for hybrid working after training, and benefit from free on-site parking, weekly pay, and access to various employee reward schemes. This role not only offers meaningful work within the community but also fosters a collaborative environment where your contributions are recognised and appreciated.
StudySmarter Expert Advice🤫
We think this is how you could land Business Support Assistant in Stevenage
✨Tip Number 1
Get to know the company! Research the public sector organisation and its values. This will help you tailor your approach during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Connect with current or former employees on LinkedIn. They can provide insider tips about the role and the work culture, which can give you an edge during the interview process.
✨Tip Number 3
Practice makes perfect! Prepare for common interview questions related to administrative support and time management. Role-play with a friend or use online resources to boost your confidence before the big day.
✨Tip Number 4
Apply through our website! We make it super easy for you to submit your application and keep track of your progress. Plus, it shows you're serious about landing that Business Support Assistant role!
We think you need these skills to ace Business Support Assistant in Stevenage
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Business Support Assistant role. Highlight your relevant experience and skills that match the job description, especially your administrative and organisational abilities.
Show Off Your Communication Skills:Since strong written and verbal communication is key for this role, use clear and concise language in your application. Don’t forget to showcase any experience you have in handling correspondence or liaising with different stakeholders.
Be Detail-Oriented:Pay attention to the details in your application. Double-check for any typos or errors, as this reflects your attention to detail—an essential skill for the position. A polished application can make a great first impression!
Apply Through Our Website:We encourage you to apply directly through our website for the best chance of success. It’s super easy, and you’ll be able to keep track of your application status. Plus, we love seeing applications come in through our platform!
How to prepare for a job interview at Tate
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Business Support Assistant. Familiarise yourself with the key tasks mentioned in the job description, like handling correspondence and coordinating maintenance works. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Show Off Your Communication Skills
Since strong written and verbal communication is crucial for this position, prepare examples of how you've effectively communicated in previous roles. Think about times when you handled complaints or liaised with different stakeholders. Practising these examples will help you articulate your experience clearly during the interview.
✨Demonstrate Your Organisational Skills
The role requires excellent organisational and time management skills. Be ready to discuss how you prioritise tasks and manage multiple responsibilities. You could even bring a simple example of a project or task where your organisational skills made a difference. This will give the interviewer confidence in your ability to handle the workload.
✨Ask Thoughtful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the training process, or how success is measured in the role. This shows your enthusiasm and helps you gauge if the organisation is the right fit for you. Plus, it’s a great way to leave a lasting impression!
