Operations Co-ordinator in Southampton

Location: Southampton (with onsite parking)

Salary: Up to £30,000 per annum, depending on experience

Our client, a growing international organisation and recognised leader within its industry, is seeking a highly organised Operations Co-ordinator to join their expanding team. This is an excellent opportunity for an experienced administrator or coordinator who thrives in a fast-paced environment and enjoys managing schedules, travel logistics, client communications, and operational support activities. The successful candidate will play a key role in ensuring the smooth planning and coordination of site visits while providing essential support to the wider team.

The position offers hybrid working (1 day working from home once fully trained) and operates Monday to Friday, 8:30am - 5:00pm.

• Plan and schedule site visits for the team.
• Maintain and update visit schedules and tracking logs.
• Arrange travel, accommodation, and logistics for team members and the CEO.
• Act as the primary point of contact for clients regarding site access and visit coordination.
• Develop and maintain positive relationships with clients and stakeholders.
• Monitor and track follow-up reports arising from site visits.
• Ensure completed reports are issued to clients within agreed timescales.
• Maintain accurate records of report submissions and follow-up actions.
• Manage and update Time Off in Lieu (TOIL) records and staff absence information.
• Coordinate the ordering and stock control of uniforms, tools, stationery, and technical supplies.
• Maintain accurate purchasing and inventory records.
• Organise weekly team meetings and ad hoc meetings, including agenda preparation and minute taking.
• Support the onboarding of new employees, including arranging travel and uniform requirements.
• Monitor workshop PPE supplies, first aid kits, eye wash stations, and other safety equipment.
• Provide additional administrative support and undertake ad hoc duties as required.

• Previous experience in a planning, coordination, administration, or similar support role.
• Exceptional organisational and time management skills.
• Strong attention to detail and the ability to manage multiple priorities effectively.
• Excellent written and verbal communication skills.
• Proven experience coordinating travel arrangements and managing schedules.
• Ability to work independently while contributing positively to a team environment.
• Calm and professional approach when working under pressure.
• Strong problem-solving skills and a proactive mindset.
• Flexible and adaptable to changing business requirements.
• Trustworthy, discreet, and able to handle confidential information professionally.
• A positive and supportive team player.
• Knowledge of maritime operations or vessel scheduling would be advantageous but is not essential.
• A stable career history.
• Proficiency in Microsoft Office 365, particularly Outlook, Excel, and Word.

If this role is of interest to you and you have the necessary skills and experience, please don't hesitate to APPLY.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy. Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.