HR Assistant in Southampton

We are pleased to be partnering with a well-established and highly reputable professional services firm based in the Southampton area, who are seeking a highly organised and detail-focused HR Assistant to join their HR team. Within this role you will provide efficient administrative support, maintain accurate employee data, co-ordinate trainees' route to qualification and deliver an excellent experience for employees and supervisors. This is an ideal opportunity for someone who enjoys structured administration, thrives in a fast-paced environment and takes pride in delivering work with a high level of accuracy and confidentiality. The hours for the role are 9.00am - 5.00pm and the role is hybrid.

Responsibilities will include:

• Providing comprehensive administrative support across a range of HR processes ensuring employee records and documentation remain accurate, compliant and up to date.
• Act as the HR information system subject matter expert.
• Respond to routine HR enquiries.
• Handle confidential information with discretion and professionalism.
• Co-ordinate the route to qualification for trainees.
• Provide administrative support to the knowledge and learning function.
• Support the delivery of an efficient and compliant employee lifecycle experience.
• Assist with administrative activities relating to new starters, including pre-employment checks, onboarding documentation, induction arrangements and probation tracking.
• Maintain employee personnel files in accordance with data protection legislation and internal retention policies.
• Provide administrative support for ER processes, including preparing documentation, arranging meetings and taking confidential notes where required.
• Assist with the administration of employee recognition schemes, wellbeing initiatives and benefits provided through external suppliers.
• Respond to first-line queries from employees and supervisors on HR policies, procedures, leave entitlements and HR systems, escalating where appropriate.
• Assist with the training registrations and qualification process for all professional qualifications.
• Assist with the timely and accurate administration of the career development training.
• Assist with the onboarding experience for new starters ensuring they have all the information they need for a smooth induction.
• Supporting the HR Manager and Senior HR Advisor in developing, promoting and facilitating firm wide engagement, wellbeing and EDI initiatives.

You will need:

• Previous experience in a similar HR administrative role with a particular focus on data management and Excel.
• Excellent attention to detail and a conscientious approach.
• Experience of managing competing demands and working to tight deadlines when needed.
• Excellent organisation skills with the ability to prioritise.
• Excellent communication skills (verbal and written) and the ability to work constructively with multiple stakeholders.
• To be a team player who is able to work independently and on own initiative within specified guidelines.
• Experience of using an HR database is essential.

If this role is of interest to you and you have the necessary skills and experience please don't hesitate to APPLY. Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.