Reprographics and Postroom Assistant

London Full-Time No home office possible

An award-winning law firm based in the city is seeking a Reprographics and Post Assistant, paying up to £28,000 plus benefits, to join their growing London-based team.

The position will be supporting the Reprographics and Document Control function of a busy firm, providing administrative support to Fee Earners, Paralegals, and Secretaries across the business to ensure the smooth running of day-to-day operations.

Duties will include the following:

Scanning incoming post for employees into the Flowmatrix system
Providing a reliable reprographics service including \’hands-on\’ operation of equipment for copying, finishing, and scanning legal documents
Scanning documents into the Flowmatrix system, Document Management System, and Outlook
Discussing job requirements with staff members and ensuring work is completed to a high standard
Administrative tasks such as filing and locating documents, proofreading documents before sending
Assisting Facilities with processing and franking outgoing post
Managing consumables – MFD\’s, reprographics equipment
Helping with office moves and relocations and moving boxes/files between departments
Working closely with the Facilities, Records, and Reception teams
Responding to emails, TopDesk tickets, and telephone calls to the department
Additional tasks that may arise and are relevant to the typical responsibilities of a Facilities department

The ideal candidate will come from a post and reprographics background and have experience working within law firms. You will have a high attention to detail, great team working skills, and enjoy being the go-to person for a team. You will be highly process-driven and have experience working with document control systems.

If you have post room experience in a law firm and are looking to enhance your career and experience, then please do apply directly to the advert.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period; therefore, we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy. Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.