At a Glance
- Tasks: Be the friendly face of our office, managing calls and supporting team activities.
- Company: Join a welcoming team in beautiful, modern offices.
- Benefits: Part-time hours with a competitive salary and supportive culture.
- Other info: We celebrate individuality and support your needs throughout the application process.
- Why this job: Gain valuable experience in a dynamic environment while making a real impact.
- Qualifications: Strong communication skills and a knack for organisation are key.
The predicted salary is between 14933 - 14933 £ per year.
Part Time (10am‑2pm Monday to Friday). Salary: £28,000 FTE (£14,933 based on 20 hours). We are looking for a highly organised and personable Receptionist / Secretary to support the smooth running of a busy office. The role is fully office‑based and offers a collaborative environment in modern, well‑presented offices.
Key Responsibilities
- Meeting and greeting clients and visitors, ensuring a professional front‑of‑house experience.
- Managing incoming calls and taking accurate messages.
- Preparing meeting rooms, refreshments and keeping spaces clean and presentable.
- Providing general administrative support including typing correspondence, reports and document formatting.
- Maintaining both electronic and manual filing systems.
- Supporting HR and Finance with administrative tasks such as expenses and absence tracking.
- Handling incoming and outgoing post.
- Assisting with meeting preparations, events and seminars.
- Providing PA cover during periods of absence.
About You
- Professional, friendly and confident communicator.
- Highly organised with excellent attention to detail.
- Able to multitask and prioritise in a busy environment.
- Strong administrative and IT skills.
- A proactive and flexible approach to work.
- A team player who enjoys working in a small office environment.
What's on Offer
- Opportunity to work in beautiful, modern offices.
- A welcoming and supportive small team culture.
- A varied and engaging role with exposure across the business.
Equal Opportunities
Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.
Receptionist/Secretary employer: Tate
Join our dynamic team in Romsey as a Receptionist/Secretary, where you'll thrive in a collaborative and supportive environment. We offer a modern office space, a friendly small team culture, and opportunities for personal growth while ensuring a professional front-of-house experience. With a focus on equal opportunities and individual respect, we are committed to making your work experience both meaningful and rewarding.
StudySmarter Expert Advice🤫
We think this is how you could land Receptionist/Secretary
✨Tip Number 1
Get to know the company before your interview! Research their values, culture, and recent news. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. The more comfortable you are with your answers, the more confident you'll feel during the actual interview.
✨Tip Number 3
Dress the part! Make sure your outfit is professional and fits the company vibe. First impressions matter, and looking polished can set a positive tone for the rest of your interview.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way in showing your appreciation and keeping you fresh in their minds. Plus, it’s a great chance to reiterate your enthusiasm for the role!
We think you need these skills to ace Receptionist/Secretary
Some tips for your application 🫡
Show Your Personality:When writing your application, let your friendly and professional side shine through. We want to see the real you, so don’t be afraid to inject a bit of your personality into your cover letter!
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your organisational skills and attention to detail. We’re looking for someone who can multitask in a busy environment, so give us examples that showcase these abilities.
Be Clear and Concise:Keep your application straightforward and to the point. We appreciate clarity, so avoid jargon and make sure your key skills and experiences are easy to spot. Remember, we’re busy too!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us during the process!
How to prepare for a job interview at Tate
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Receptionist/Secretary. Familiarise yourself with tasks like managing calls, preparing meeting rooms, and providing administrative support. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your People Skills
As a Receptionist, you'll be the first point of contact for clients and visitors. Practice your greeting and ensure you come across as friendly and professional. Think about examples from your past experiences where you've successfully interacted with people, as this will highlight your communication skills.
✨Demonstrate Your Organisational Skills
Being organised is key for this role. Prepare to discuss how you manage your time and prioritise tasks, especially in a busy environment. You could even bring along a planner or a digital tool you use to keep track of your responsibilities, which can impress the interviewers.
✨Ask Thoughtful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team culture, what a typical day looks like, or how they measure success in the role. This shows your enthusiasm and helps you gauge if the company is the right fit for you.
