At a Glance
- Tasks: Be the friendly face of our office, welcoming clients and managing calls.
- Company: Join a leading organisation that values its people and promotes a positive workplace.
- Benefits: Enjoy a competitive salary, excellent benefits, and a supportive work environment.
- Other info: Flexible hours and opportunities for growth in a collaborative team.
- Why this job: Make a real impact by creating a warm and professional experience for everyone.
- Qualifications: Experience in a professional setting with strong IT and communication skills.
Salary: c£27,000pa dependant on experience + excellent benefits
Hours: Monday - Friday 8am - 4pm or 9am - 5pm - Office based
Our client, a leading organisation in their sector and a values-driven employer of choice, is seeking a professional, personable Receptionist / Administrator to join their Southampton office. This is an excellent opportunity to be part of a modern, professional and friendly workplace that truly values its people and offers a comprehensive range of company benefits.
The Role
As the first point of contact for clients, visitors, and colleagues, you will create a warm, efficient, and professional experience. Alongside front-of-house responsibilities, you will provide light administrative support to ensure the smooth day-to-day running of the office.
Key Responsibilities
- Welcome and assist clients and visitors with professionalism and warmth
- Manage incoming calls and direct them appropriately
- Handle incoming post, deliveries, and contractor enquiries
- Support archiving and other general administrative tasks
- Provide hospitality for clients during busy periods or staff absences
- Provide reception cover at the Winchester office if required
About You
We are looking for someone who thrives in a client-facing role and enjoys working as part of a busy, collaborative team. You will be organised, proactive, and confident in handling tasks with a positive attitude.
Essential Skills & Experience
- Previous experience in a professional services environment
- Receptionist experience, ideally with Microsoft Teams telephony
- Strong IT skills with proficiency in Word, Excel, and Outlook
- Excellent communication and interpersonal abilities
- Professional, approachable manner with strong attention to detail
- Well-developed organisational skills
- Flexibility to provide cover at the Winchester office when required
- A stable, consistent career history
If you have the skills and experience outlined above and are seeking a rewarding opportunity with a respected employer, apply today.
Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.
Tate is acting as an Employment Business in relation to this vacancy. Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.
Receptionist/Administrator employer: Tate
Join a leading organisation in Southampton that prioritises its employees and fosters a modern, friendly work environment. With a competitive salary and excellent benefits, this role offers the chance to thrive in a collaborative team while enjoying opportunities for personal and professional growth. Experience a workplace that values your contributions and supports your career development.
StudySmarter Expert Advice🤫
We think this is how you could land Receptionist/Administrator
✨Tip Number 1
Get to know the company before your interview! Research their values and culture so you can show how you fit in. This will help you connect with the interviewer and demonstrate that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills! As a Receptionist/Administrator, you'll be the first point of contact. Role-play common scenarios with a friend to boost your confidence and ensure you come across as warm and professional during the interview.
✨Tip Number 3
Dress the part! First impressions matter, especially in a client-facing role. Choose an outfit that reflects the company's professional environment while still making you feel comfortable and confident.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way in showing your appreciation and keeping you top of mind. Plus, it’s a great chance to reiterate your enthusiasm for the role and the company.
We think you need these skills to ace Receptionist/Administrator
Some tips for your application 🫡
Be Personable:As a Receptionist/Administrator, you'll be the first point of contact for clients and visitors. Make sure your application reflects your warm and professional personality. Use friendly language and show that you can create a welcoming atmosphere.
Highlight Relevant Experience:Don’t forget to showcase any previous experience in a professional services environment. Mention your skills with Microsoft Teams, Word, Excel, and Outlook, as these are essential for the role. We want to see how your background aligns with what we’re looking for!
Show Off Your Organisational Skills:Being organised is key in this role. In your application, give examples of how you've managed tasks efficiently in the past. This will help us see that you can handle the busy, collaborative environment we thrive in.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, it shows you're proactive and keen to join our team!
How to prepare for a job interview at Tate
✨Know the Company
Before your interview, take some time to research the company. Understand their values, mission, and what makes them a leading organisation in their sector. This will not only help you answer questions more effectively but also show that you're genuinely interested in being part of their team.
✨Practice Your Greeting
As a Receptionist/Administrator, your first impression is crucial. Practice a warm and professional greeting. Think about how you would welcome clients and visitors, as this will set the tone for the rest of the interview. A friendly smile and confident body language can go a long way!
✨Showcase Your Organisational Skills
Be prepared to discuss how you manage your time and tasks. Share specific examples from your previous roles where you successfully handled multiple responsibilities. Highlighting your organisational skills will demonstrate that you can thrive in a busy, collaborative environment.
✨Prepare Questions
At the end of the interview, you'll likely be asked if you have any questions. Prepare thoughtful questions that reflect your interest in the role and the company. For instance, ask about the team dynamics or how they support professional development. This shows you're proactive and engaged!
