At a Glance
- Tasks: Be the friendly face of our office, managing calls and welcoming clients.
- Company: Join a supportive team in a modern office environment.
- Benefits: Part-time hours with a competitive salary and a collaborative atmosphere.
- Other info: Great opportunity for personal growth in a dynamic office setting.
- Why this job: Make a real impact by being the first point of contact for clients.
- Qualifications: Strong communication skills and excellent organisational abilities.
The predicted salary is between 14933 - 28000 £ per year.
We are looking for a highly organised and personable Receptionist / Secretary to support the smooth running of a busy office. This is a varied and hands-on role where you will be the face of the business, providing a warm and professional first impression to clients and visitors, while supporting the wider team with administrative and office duties. Working within a small, supportive team, this role is fully office-based, offering a collaborative environment in modern, well-presented offices.
Key Responsibilities
- Meeting and greeting clients and visitors, ensuring a professional front-of-house experience
- Managing incoming calls and taking accurate messages
- Preparing meeting rooms, refreshments, and ensuring spaces are clean and presentable
- Providing general administrative support including typing correspondence, reports, and document formatting
- Maintaining both electronic and manual filing systems
- Supporting HR and Finance with administrative tasks such as expenses and absence tracking
- Handling incoming and outgoing post
- Assisting with meeting preparations, events, and seminars
- Providing PA cover during periods of absence
About You
- Professional, friendly, and confident communicator
- Highly organised with excellent attention to detail
- Able to multitask and prioritise
Receptionist/Secretary in Hampshire employer: Tate
Join a dynamic and supportive team in Romsey as a Receptionist/Secretary, where you will play a crucial role in creating a welcoming atmosphere for clients and visitors. Our modern office environment fosters collaboration and offers opportunities for personal growth, ensuring that every employee feels valued and empowered. With part-time hours that promote work-life balance, this position is perfect for those seeking meaningful employment in a friendly and professional setting.
StudySmarter Expert Advice🤫
We think this is how you could land Receptionist/Secretary in Hampshire
✨Tip Number 1
Make sure to research the company before your interview. Knowing their values and culture can help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your greeting and introduction! As a Receptionist/Secretary, you'll be the first point of contact, so nailing that warm and professional vibe is key. Try rehearsing with a friend or in front of a mirror.
✨Tip Number 3
Prepare for common interview questions related to organisation and multitasking. Think of specific examples from your past experiences that highlight your skills in these areas, as they’re crucial for this role.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the position. Plus, it’s a great way to reiterate your interest in the role.
We think you need these skills to ace Receptionist/Secretary in Hampshire
Some tips for your application 🫡
Show Your Personality:As a Receptionist/Secretary, you'll be the face of our business, so let your personality shine through in your application! Use a friendly tone and share a bit about yourself to give us a sense of who you are.
Tailor Your CV:Make sure your CV highlights relevant experience that matches the job description. Focus on your organisational skills and any previous roles where you've managed front-of-house duties or administrative tasks.
Be Clear and Concise:When writing your cover letter, keep it clear and to the point. We appreciate straightforward communication, so make sure to outline why you're a great fit for the role without rambling on.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Tate
✨Show Off Your People Skills
As a Receptionist/Secretary, you'll be the first point of contact for clients and visitors. Make sure to highlight your communication skills during the interview. Practice a friendly greeting and be ready to discuss how you handle difficult situations with professionalism.
✨Demonstrate Your Organisational Skills
This role requires excellent organisational abilities. Prepare examples of how you've managed multiple tasks or projects in the past. Bring up specific instances where your attention to detail made a difference, like keeping files in order or managing schedules effectively.
✨Know the Company
Research the company before your interview. Understand their values, culture, and what they do. This will not only help you answer questions more effectively but also show that you're genuinely interested in being part of their team.
✨Prepare Questions to Ask
Interviews are a two-way street! Prepare thoughtful questions about the role, team dynamics, and company culture. This shows your enthusiasm and helps you determine if the job is the right fit for you.
