At a Glance
- Tasks: Support the International Council with member relations, events, and fundraising activities.
- Company: Join Tate, a leading art institution dedicated to inspiring and engaging audiences.
- Benefits: Gain valuable experience, develop your skills, and work in a vibrant cultural environment.
- Other info: Opportunity to build relationships and grow within a prestigious organisation.
- Why this job: Be part of a dynamic team making a real impact in the arts and culture sector.
- Qualifications: Strong organisational skills, excellent communication, and a passion for the arts.
The predicted salary is between 30000 - 40000 £ per year.
Responsibilities
- Support the Head of Individual Giving & Collection Development in delivering first‑class stewardship of the International Council, including by implementing systems to ensure all members have regular, personalised contact with Tate.
- Act as a first point of contact for International Council members, including answering phone calls and emails in a timely and appropriate manner.
- Oversee the delivery of the International Council's annual membership renewals; coordinate all renewals and acknowledgement correspondence and track progress in securing donations.
- Assist in the planning and delivery of International Council events, activities, travel programmes and meetings, working closely with the Engagement and Events team.
- Support the effective management of the International Council Advisory Board, including generating meeting agendas, drafting and circulating papers, setting up meetings and taking minutes when requested.
- Arrange ad‑hoc site visits, meetings, lunches, etc for individual International Council members with Tate senior staff.
- Support the Head of Individual Giving & Collection Development in providing well‑researched donor intelligence to relevant stakeholders before, during and after Tate events and meetings, ensuring feedback is accurately recorded within Tate's systems.
- Attend International Council events, donor visits and out‑of‑hours Tate events as reasonably required.
Communications
- Support the Head of Individual Giving & Collection Development in sourcing and coordinating information for fundraising proposals sent to individual International Council members.
- Administer group‑wide communications to the International Council, including a regular newsletter and a biannual Directory and Report, ensuring they are accurate, compelling, and up‑to‑date in keeping with Tate style guidelines.
- Research images and copyright permissions and credit lines for use in campaigns, newsletters and website pages.
Internal Relationships
- Build and maintain strong working relationships with colleagues across Development and elsewhere across Tate, as well as at the Tate Americas Foundation, to support the objectives of the International Council and ensure productive cross‑team liaison.
Operations
- Manage the overall administration of the International Council, with the support of the International Council & Patrons Administrator.
- Track the financial performance of the International Council, including monitoring and reporting on income against target, overseeing the International Council and Patrons Administrator in processing payments and logging financial transactions, and recording team expenditure.
- Support the recruitment of new International Council members, making effective use of Tate's research and prospect tracking systems, and ensuring accurate recording of data.
- Log donor information on the Development Office database (Raiser's Edge) and other Tate wide databases, including accurately updating contact information, logging pledges, prospect and donor tracking, noting meetings and correspondence.
- Ensure Director‑level correspondence is reviewed and sent in a timely manner.
- Liaise directly with the Development Operations Team to ensure all stewardship procedures operate effectively and that data is captured.
- Liaise directly with the Engagement and Events Team to ensure effective and targeted event nominations and assist with preparation of mailing lists and event guest lists.
Qualifications
- Demonstrable administrative, organisation and planning skills gained in an environment where strong relationship management and excellent customer service is essential.
- Clear written and verbal communication skills.
- Excellent interpersonal and presentation skills, with the ability to liaise effectively, diplomatically and sensitively with people at all levels both internally and externally and with individuals from a variety of cultures and backgrounds.
- Proactive and self‑motivated with excellent time management skills, including the ability to juggle competing priorities while delivering to multiple deadlines.
- Ability to work calmly under pressure in a fast‑paced environment.
- Ability to deal with confidential information with absolute discretion.
- Excellent attention to detail especially when tracking financial information.
- A team player with the ability to adapt to different working styles and collaborate positively and creatively with colleagues to achieve shared goals.
- Excellent computer literacy – including knowledge of Windows based applications such as Word, Excel, Outlook, and PowerPoint.
- Experience of using Customer Relationship Management (CRM) databases to record and manage supporter data and the ability to ensure best use of CRM systems.
- Champion principles of diversity and inclusion, and the ability to apply and promote these in everything you do at work.
- An interest in and commitment to the work of Tate.
International Council Officer in City of Westminster employer: Tate
Tate is an exceptional employer, offering a vibrant work culture that values creativity and collaboration. As an International Council Officer, you will benefit from professional growth opportunities while working in a dynamic environment that champions diversity and inclusion. With a commitment to employee well-being and a focus on meaningful engagement with art and culture, Tate provides a rewarding experience for those passionate about making a difference.
StudySmarter Expert Advice🤫
We think this is how you could land International Council Officer in City of Westminster
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Tate through LinkedIn or other platforms. A friendly chat can give us insider info and maybe even a referral!
✨Tip Number 2
Prepare for the interview by researching Tate's recent events and initiatives. We want to show that we’re genuinely interested in their work and ready to contribute to the International Council.
✨Tip Number 3
Practice makes perfect! Get a friend to do a mock interview with us. This will help us articulate our thoughts clearly and boost our confidence before the real deal.
✨Tip Number 4
Don’t forget to follow up after the interview! A quick thank-you email can leave a lasting impression and shows that we’re keen on the role. Plus, it’s a great way to keep the conversation going!
We think you need these skills to ace International Council Officer in City of Westminster
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight how your skills match the responsibilities of the International Council Officer role. We want to see how you can bring your unique flair to our team!
Show Off Your Communication Skills:Since this role involves a lot of communication, be sure to showcase your clear written and verbal skills in your application. Use examples that demonstrate your ability to liaise effectively with diverse individuals.
Highlight Your Organisational Skills:We love a candidate who can juggle multiple tasks! Share specific instances where you've successfully managed competing priorities or delivered projects under tight deadlines. It’ll show us you can handle the fast-paced environment at Tate.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Tate
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the International Council Officer position. Familiarise yourself with Tate's mission and how this role supports it. This will help you articulate how your skills align with their needs.
✨Showcase Your Communication Skills
Since this role involves liaising with various stakeholders, be prepared to demonstrate your clear written and verbal communication skills. Bring examples of how you've effectively communicated in previous roles, especially in managing relationships or handling sensitive information.
✨Be Ready to Discuss Organisation and Planning
Highlight your administrative and organisational skills during the interview. Prepare specific examples of how you've successfully managed multiple tasks or projects, particularly in fast-paced environments. This will show that you can juggle competing priorities effectively.
✨Demonstrate Your Team Spirit
As a team player, it's crucial to convey your ability to collaborate positively with colleagues. Share experiences where you've worked in diverse teams and how you adapted to different working styles. This will illustrate your commitment to achieving shared goals within the organisation.
