At a Glance
- Tasks: Coordinate Board meetings and support governance activities while ensuring smooth logistics.
- Company: Join Tate, a leading cultural institution with a commitment to creativity and inclusivity.
- Benefits: Gain valuable experience in governance and public affairs with a supportive team.
- Other info: Flexible working environment with opportunities for personal and professional growth.
- Why this job: Make an impact in the arts sector while developing your organisational and communication skills.
- Qualifications: Strong organisational skills and a passion for governance and public affairs.
The predicted salary is between 30000 - 40000 £ per year.
Board and Committee Meetings Support
- Coordinate and support the smooth running of Board and Committee meetings (including Audit & Risk Assurance Committee, Finance & Operations Committee and Ethics Committee), working under the leadership of the Senior Governance and Policy Manager.
- Act as a central point of coordination for meeting arrangements, liaising with relevant colleagues, Executive Assistants and Personal Assistants to ensure logistics are in place, including scheduling, room bookings, technology set‑up (including hybrid and remote access), hospitality and on‑day support, with the postholder providing direct cover where required.
- Manage meeting timetables and governance calendars across the annual cycle.
- Maintain accurate attendance records, ensure meetings are quorate and raise any issues as necessary.
- Support the drafting and coordination of meeting agendas, working under the guidance of the Senior Governance and Policy Manager and Head of Strategy and Governance.
- Commission papers for the Audit & Risk Assurance Committee and the Finance & Operations Committee.
- Commission contributions for selected reports, assisting with collation and drafting under the guidance of the Senior Governance and Policy Manager.
- Support the preparation and circulation of meeting papers, ensuring materials meet governance standards and are distributed on time ahead of meetings.
Governance Systems, Records and Assurance
- Support the Senior Governance and Policy Manager with the delivery of the annual governance cycle, including Board effectiveness reviews and the Conflicts of Interest declaration process.
- Track decisions and actions arising from Board, Committee and Directors' Group meetings, maintaining accurate records and following up to support timely completion.
- Provide cover during periods of leave or absence, including minuting Board, Committee and Directors' Group meetings when required.
- Support wider governance and compliance activity led by the Head of Strategy and Governance and the Senior Governance and Policy Manager as needed.
- Act as Secretary to the Freedom of Information Group, drafting agendas, circulating papers, taking minutes, maintaining action and status logs, and managing documentation.
- As a member of the FOI Group, support FOI workflows and assist with responses to FOI requests where required.
- Administer Tate's secure cloud‑based system for sharing papers with Trustees and Committee members.
- Ensure governance documentation meets archival standards and complies with FOI, data protection and audit requirements, maintaining clear and well‑managed governance records.
Public Affairs, Stakeholder and Relationship Management
- Provide logistical and administrative support to the Senior Public Affairs Manager in organising engagement events, briefings and other relevant activities.
- Undertake research and information gathering to support public affairs and policy activity, contributing to regular updates for senior leaders on external activity.
- Monitor external policy developments, news coverage, sector debates and social media activity relevant to Tate, flagging risks, opportunities and emerging issues to the Governance and Public Affairs team.
- Support the induction and onboarding of new Trustees and Co‑opted Members by coordinating induction schedules and briefing materials.
- Coordinate Trustee engagement activity, including visit arrangements, exhibition previews and other engagement opportunities, working closely with relevant Tate teams.
- Accompany and support Trustees during on‑site visits and meetings, acting as a host where appropriate and coordinating meeting rooms and associated logistics.
- Support effective engagement with external stakeholders by ensuring meetings, briefings and communications are well coordinated and appropriately documented.
- Act as a key point of contact for the Governance and Public Affairs team, ensuring timely, accurate and high‑quality communication across governance and public affairs activity.
- Build effective working relationships with Trustees, Directors, senior leaders and colleagues across Tate to support smooth governance and engagement processes.
Administrative Support to Head of Strategy and Governance
- Provide proactive diary management to the Head of Strategy and Governance.
- Manage their inbox, including monitoring, triaging, responding to routine enquiries, and flagging priority items and drafting responses as needed.
- Coordinate travel arrangements, meeting preparation, documentation and briefing support.
- Act as a first point of contact for enquiries on behalf of the Head of Strategy and Governance.
- Undertake any other duties that support the effective delivery of the Governance and Public Affairs work.
Highly organised, with attention to detail. Flexible, proactive, and solution‑oriented. Committed to creating an inclusive, respectful, and collaborative working environment. Passion for Tate's mission and a strong understanding of the cultural and creative sector. Interest in public affairs, government relations and/or governance.
Governance and Public Affairs Coordinator in City of Westminster employer: Tate
At Tate, we pride ourselves on being an exceptional employer that fosters a collaborative and inclusive work culture. As a Governance and Public Affairs Coordinator, you will benefit from professional growth opportunities while contributing to our mission in the vibrant cultural sector of London. Our commitment to employee well-being is reflected in our supportive environment, where your contributions are valued and recognised.
StudySmarter Expert Advice🤫
We think this is how you could land Governance and Public Affairs Coordinator in City of Westminster
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those connected to governance and public affairs. Attend events, join relevant groups, and don’t be shy about asking for informational interviews – it’s all about making those connections!
✨Tip Number 2
Prepare for interviews by researching the organisation and its governance structure. Understand their recent initiatives and challenges in public affairs. This will help you tailor your responses and show that you’re genuinely interested in contributing to their mission.
✨Tip Number 3
Practice your communication skills! As a Governance and Public Affairs Coordinator, clear and effective communication is key. Try mock interviews with friends or use online platforms to refine your pitch and ensure you can articulate your thoughts confidently.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and engaged with our platform. So, get your application in and let’s make it happen!
We think you need these skills to ace Governance and Public Affairs Coordinator in City of Westminster
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience in governance and public affairs. We want to see how your skills align with the specific responsibilities mentioned in the job description.
Showcase Your Organisational Skills:Since this role involves coordinating meetings and managing logistics, be sure to provide examples of how you've successfully handled similar tasks in the past. We love seeing those organisational skills in action!
Highlight Your Communication Skills:Effective communication is key in this role. Use your application to demonstrate your ability to communicate clearly and professionally, whether it’s through writing or liaising with stakeholders. We’re looking for someone who can keep everyone in the loop!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Tate
✨Know Your Governance Stuff
Make sure you brush up on governance principles and the specific committees mentioned in the job description. Understanding how Board and Committee meetings function will show that you're not just interested in the role, but that you’re ready to hit the ground running.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully coordinated meetings or events in the past. Highlight your attention to detail and ability to manage logistics, as these are crucial for this role. Think about times when you had to juggle multiple tasks and how you handled them.
✨Demonstrate Your Communication Prowess
Since you'll be liaising with various stakeholders, practice articulating your thoughts clearly and concisely. Be ready to discuss how you’ve managed communications in previous roles, especially in high-pressure situations. Good communication is key!
✨Research Tate's Mission and Values
Familiarise yourself with Tate's mission and recent activities in public affairs. Showing genuine interest in their work and how it aligns with your values can set you apart. Prepare a few thoughtful questions about their current projects to demonstrate your enthusiasm.
