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- Tasks: Support a vibrant office environment and manage essential administrative tasks.
- Company: Join a dynamic team in a stunning new office space.
- Benefits: Weekly pay, pension, holiday pay, and exclusive discounts.
- Why this job: Shape a brand new office role and make a real impact.
- Qualifications: Positive attitude, Microsoft Office skills, and strong organisational abilities.
- Other info: Quick interview process with potential for temp-to-perm opportunities.
The predicted salary is between 24000 - 36000 £ per year.
Are you available immediately and ready to step into a fast-paced, high-visibility role in a smart new office environment?
We are seeking a highly positive, can-do individual to join the business in their stunning new office on a temporary basis providing essential support to the wider business while helping shape a newly created front of house role with the support of an established receptionist. There is potential to explore a temporary-to-permanent opportunity for the right person.
This is a fully on-site role, Monday to Friday, 8:00am - 5:00pm. Induction to the brand new site next week for a few hours, with the full role starting from 16th February.
Office & Facilities Management
- Managing meeting room bookings and ensuring set up with equipment and refreshments as needed
- Coordinating office maintenance, equipment and contractor visits
- Leading cleaning operations with external providers and ensuring high standards
- Overseeing desk moves, seating plans, and workspace layouts
- Managing office appliances such as coffee machines
Staff & Visitor Coordination
- Setting up desks, equipment and access for new starters in partnership with HR and IT
- Managing access cards, Wi-Fi, parking queries, EV charging and visitor processes
- Providing behind-the-scenes coordination while front desk reception is covered
Business & Administrative Support
- Organising site events, meetings and room setups
- Supporting large meetings with preparation, printing and catering
- Assisting with internal communications and notices
- Providing light administrative or scheduling support to Directors when required
Health, Safety & Compliance
- Maintaining H&S records including DSEs, induction logs and compliance documentation
- Coordinating first-aid and fire marshal rotas
- Booking statutory checks such as PAT testing and alarm testing
- Working closely with the SHEQ team
Procurement & Suppliers
- Managing supplier relationships for office equipment and services
- Ordering and restocking welfare items, kitchen supplies, stationery and branded materials
About You
- Exceptionally positive, proactive and solutions-focused
- Highly competent with Microsoft Office, particularly Microsoft Teams, Outlook, Word and Excel
- Confident using technology, systems and office equipment
- Organised with excellent attention to detail
- A strong front-of-house ambassador who represents the business professionally
Interviews will be arranged quickly. You must be available immediately and excited by the opportunity to help build and shape a brand new office environment, apply now to avoid missing out. Please be contactable by phone for a quick turnaround.
While temping through Tate, you can expect weekly PAYE, pension and holiday pay and access to Tate rewards with discounts to shops and entertainment venues and 24/7 access to our EAP.
Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.
Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.
Business Support and Facilities Admin employer: Tate
Contact Detail:
Tate Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Support and Facilities Admin
✨Tip Number 1
Get your game face on! When you walk into that interview, show off your positive attitude and can-do spirit. Remember, they want someone who can thrive in a fast-paced environment, so let your enthusiasm shine through.
✨Tip Number 2
Do your homework! Familiarise yourself with the company and its new office setup. Being able to chat about their facilities management or how you can help with office maintenance will definitely impress them.
✨Tip Number 3
Be ready to showcase your organisational skills. They’ll want to know how you handle meeting room bookings and coordinate events. Have some examples up your sleeve to demonstrate your attention to detail and proactive approach.
✨Tip Number 4
Don’t forget to apply through our website! It’s the quickest way to get noticed. Plus, being contactable by phone means you can jump on any quick follow-up questions they might have. Let’s get you that job!
We think you need these skills to ace Business Support and Facilities Admin
Some tips for your application 🫡
Be Yourself: When you're writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to show off your positive and proactive attitude. Remember, we’re looking for someone who fits into our vibrant office culture.
Tailor Your Application: Make sure to customise your application to highlight how your skills match the job description. Focus on your experience with office management, coordination, and any tech-savviness you have. This will help us see why you’re the perfect fit for this role!
Keep It Clear and Concise: We appreciate a well-structured application that gets straight to the point. Use bullet points where possible and keep your sentences clear. This makes it easier for us to see your qualifications and understand your enthusiasm for the role.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the quickest way for us to receive your details and get back to you. Plus, it shows you’re keen and ready to jump into this exciting opportunity!
How to prepare for a job interview at Tate
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like managing meeting room bookings and coordinating office maintenance. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Positive Attitude
Since they’re looking for a highly positive, can-do individual, be sure to convey your enthusiasm during the interview. Share examples of how you've tackled challenges with a positive mindset in previous roles, especially in fast-paced environments.
✨Prepare Questions to Ask
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, and how success is measured in this role. This shows your genuine interest and helps you assess if it’s the right fit for you.
✨Demonstrate Your Organisational Skills
Given the nature of the role, highlight your organisational abilities. Bring examples of how you’ve managed multiple tasks or projects simultaneously, and be ready to discuss how you ensure attention to detail in your work.
