Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support a busy department with admin tasks, document preparation, and invoicing.
- Company: Join a respected professional services company in Southampton with a strong local presence.
- Benefits: Enjoy hybrid working, balancing 3 days in the office and 2 at home.
- Why this job: Kickstart your career in a supportive environment with opportunities for growth and development.
- Qualifications: Ideal for graduates in English Literature, Business, or similar with some admin experience.
- Other info: Must be a confident user of Microsoft Office and possess excellent communication skills.
The predicted salary is between 19200 - 19200 £ per year.
Our client, a well-established and highly regarded professional services company based in Southampton, is seeking a proactive and detail-oriented Administrator / Secretary Assistant to join their team. This is a fantastic opportunity to become part of an award-winning organisation with a strong presence in the local area. The position is hybrid working 3 days in the office and 2 at home.
This role would be particularly well-suited to a graduate or similar in English Literature, Business, or similar who has already gained some experience in an administrative capacity and is now looking to develop their career within a corporate environment.
Key Responsibilities:- Provide comprehensive administrative support to a busy department.
- Draft and prepare standard letters, emails, formal documents, and electronic invoices.
- Type correspondence, formal documents, and reports with accuracy and attention to detail.
- Calculate and prepare client invoices, including debit and credit notes.
- Prepare internal memos, attendance notes, and take minutes during meetings.
- Perform general office duties including document filing, scanning, photocopying, and electronic file management.
- Excellent written and verbal communication skills.
- Strong command of English, with excellent spelling and grammar.
- Highly organised with strong attention to detail.
- Ability to manage and prioritise a varied workload effectively.
- Some previous administrative experience.
- Good education (College or Degree).
- Confident user of Microsoft Office applications and general IT systems.
If this role is of interest and you have the necessary skills and experience, please don’t hesitate to APPLY.
Administrator/ Secretarial Assistant employer: Tate
Contact Detail:
Tate Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator/ Secretarial Assistant
✨Tip Number 1
Familiarise yourself with the company’s values and culture. Research their recent projects or achievements to demonstrate your interest during any interviews. This will show that you’re not just looking for any job, but are genuinely interested in being part of their team.
✨Tip Number 2
Brush up on your Microsoft Office skills, especially Word and Excel, as these are crucial for administrative roles. Consider taking a quick online course or tutorial to enhance your proficiency, which can give you an edge over other candidates.
✨Tip Number 3
Prepare for potential interview questions by practising how you would handle common administrative tasks. Think about examples from your past experience where you demonstrated strong organisational skills or attention to detail, as these are key traits for this role.
✨Tip Number 4
Network with current or former employees of the company through platforms like LinkedIn. Engaging with them can provide you with insider knowledge about the work environment and may even lead to a referral, increasing your chances of landing the job.
We think you need these skills to ace Administrator/ Secretarial Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative experience and skills. Emphasise your attention to detail, organisational abilities, and proficiency in Microsoft Office applications, as these are key requirements for the role.
Craft a Strong Cover Letter: Write a cover letter that showcases your communication skills and explains why you are a good fit for the Administrator/Secretarial Assistant position. Mention your educational background and any relevant experience that aligns with the job description.
Highlight Relevant Skills: In your application, specifically mention your written and verbal communication skills, as well as your ability to manage a varied workload. Use examples from your past experiences to demonstrate these skills effectively.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter to ensure there are no spelling or grammatical errors. This is crucial for demonstrating your strong command of English and attention to detail.
How to prepare for a job interview at Tate
✨Showcase Your Communication Skills
As an Administrator/Secretarial Assistant, excellent written and verbal communication is key. Prepare to demonstrate your ability to communicate clearly and effectively during the interview. You might be asked to provide examples of how you've handled correspondence or drafted documents in previous roles.
✨Highlight Your Organisational Skills
This role requires strong organisational abilities. Be ready to discuss how you manage your workload and prioritise tasks. Consider sharing specific examples of how you've successfully juggled multiple responsibilities in a previous job or during your studies.
✨Familiarise Yourself with Microsoft Office
Since the job requires proficiency in Microsoft Office applications, brush up on your skills before the interview. You may be asked about your experience with these tools or even given a practical test, so be prepared to discuss how you've used them in past roles.
✨Prepare for Common Interview Questions
Anticipate questions related to your administrative experience and how it aligns with the job requirements. Think about your strengths and weaknesses, and be ready to explain how your background in English Literature or Business can contribute to the role.