Executive Assistant in Watford

We have an amazing new permanent opportunity for an experienced Executive Assistant to work within the Life Sciences sector, working exclusively with the Chief Scientific Officer. Our client is a Life Sciences organisation and the role will be providing support to the CSO with a wide range of tasks and responsibilities focused on optimising the CSO’s time, enabling them to focus on key business priorities. Duties require extensive multi-tasking and prioritisation of workload.

This is a full-time position that will be split between their office in central London (2 days a week), the office based in Stevenage in Hertfordshire (1 day a week), and then 2 days a week working from home. The successful candidate must have recent experience of working in the Life Sciences or Scientific sector. An excellent salary and benefits package is available.

• Provide proactive and detailed calendar and diary management.
• Proactive management of the CSO’s email inbox, including implementation of a triage system.
• As primary contact, prioritise and manage enquiries with accuracy and actively troubleshoot to support seamless daily operations.
• Coordinate end-to-end logistics for internal and external meetings – setting up meeting rooms, arranging refreshments, and greeting visitors.
• Coordinate travel arrangements, booking transportation and accommodation, preparing itineraries, and managing expenses.
• Take minutes at meetings, track and follow up on actions, and assist colleagues with timely delivery of tasks and projects.
• Function as the key liaison between the CSO and their internal and external stakeholders and teams, building and maintaining strong relationships.
• Provide the CSO with timely updates and upcoming commitments, anticipating their needs in advance of meetings and events.
• Proactively collaborate with other EAs and PAs in the organisation to develop and enhance ways of working, following best practice, providing cover and assistance when required.
• Undertake additional projects and duties when required, demonstrating flexibility and a proactive approach.
• Mentor a PA/Administrator from the admin support team.

• Significant experience as an Executive Assistant working at a senior level.
• Recent or current experience working within the Life Sciences or Scientific sector.

• Advanced MS Office skills.
• Excellent organisation skills.
• Strong verbal and communication skills.
• Able to prioritise tasks whilst working under pressure.
• Strong problem-solving skills.
• Extremely proactive and energetic personality.

• Highly competitive salary.
• Flexible benefits package.
• 31 days holiday plus bank holidays.
• Pension.
• Life Assurance.
• Yearly bonus.
• Private Healthcare.

Our client is committed to diversity and inclusivity in the workplace.