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- Tasks: Support the Building Services team with admin tasks and keep everything running smoothly.
- Company: Join a leading company in the construction and office administration sector.
- Benefits: Enjoy a competitive salary, great benefits, and potential for hybrid work after probation.
- Why this job: Be part of a dynamic team and develop your organisational skills in a supportive environment.
- Qualifications: 1 year of admin experience and strong communication skills are essential.
- Other info: Perfect for motivated self-starters looking to grow in a fast-paced industry.
The predicted salary is between 21500 - 23500 £ per year.
Job Summary
To provide a highly competent Administration service to Associate Directors and other staff in the Building Services Department.
Base pay range
Direct message the job poster from Tate Recruitment
Hours – 9am to 5pm. Office-based (after probation hybrid will be discussed).
Salary – £25K to £27K, dependent on experience.
Benefits – great benefits offered
Main Job Duties
- Formatting/Issuing – Carry out the preparation and production of Minutes, Specifications, Reports, Schedules and Letters.
- Client Pledge / Debt Management – Carry out client pledge each month ensuring invoices are received with no problems/queries; resolve queries as soon as they arise.
- Meetings/Calendars – Manage Outlook diaries / team meetings / 1-2-1 meetings / appraisals and project resource meetings. Ensure these are carried out and re-scheduled when necessary. Update the M&E calendar with annual leave and deadlines.
- Project filing structure – Set up project folders using the standard structure and mail manager links; ensure documents are referenced and named correctly in line with current standards.
- Time Management – Monitor engineers’ timesheets, send weekly reminders and ensure deadlines are met.
- CPD Seminars – Carry out 1 CPD seminar per month; organise seminars, arrange payment via purchase order to accounts, scan and file certificates, and update engineers’ CVs.
- Web news / Case Studies – Chase for new potential web news and case studies, update trackers and liaise with marketing.
- Curriculum Vitae / Academic Qualifications – Keep engineers’ CVs up to date; ensure company CVs and sector-specific CVs are maintained; scan and save qualifications.
- Health and Safety / Training – Ensure the team has minimum training; maintain up-to-date records for the health and safety team.
Other general office duties
- Minute taking
- Manage sick forms and forward to HR
- Maintain filing / archiving with up-to-date trackers
- Assist with overflow of telephone enquiries; answer calls and take messages
- Provide Reception and Switchboard cover on a rota basis during holidays/absences
- Maintain electronic and hard copy filing systems
- Schedule meetings and prepare them
- Develop effective organisational skills
- Organise travel & accommodation arrangements
- Resolve administrative problems; conduct research for managers
- Filing, archiving, photocopying, scanning and faxing documents
- Ad-hoc duties such as ordering stationery and tidying the office
- Ensure engineers have the correct PPE
- Printing / scanning / binding of documents
Job requirements / Person specification
Previous experience
- At least 1 year of experience in a similar administrative or secretarial role
Technical knowledge and skills
- Willingness to learn about the industry
- Excellent communication and interpersonal skills (written, telephone, or face to face)
Educational requirements and professional qualifications
- Good general education with strong English and Mathematics
- Advanced PC skills including Microsoft Word and Excel (desirable); familiarity with office technology including email, word processing, spreadsheets and databases
- Fast, accurate typist with attention to detail
- Pleasant telephone manner and excellent communication skills
Personal qualities
- Highly motivated self-starter with initiative and responsibility
- Excellent organisational skills
- Methodical with attention to detail to provide a professional standard
- Good team-working skills and flexible approach
- Punctual and reliable; able to work without supervision
- Ability to cope under pressure; multitask and manage conflicting demands
- Good written and verbal communication skills
This is an excellent opportunity to join an industry leader and a great team. Apply now!
Seniority level
- Not Applicable
Employment type
- Full-time
Job function
- Administrative and General Business
Industries
- Construction, Office Administration, and Administrative and Support Services
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Team Administration Assistant employer: Tate Recruitment
Contact Detail:
Tate Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team Administration Assistant
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their values and how your skills fit in. Practise common interview questions and think of examples that showcase your experience in administration.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can leave a lasting impression. It shows you're keen and professional, which is exactly what they want in a Team Administration Assistant.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge over other candidates.
We think you need these skills to ace Team Administration Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Team Administration Assistant role. Highlight relevant experience and skills that match the job description, like your admin skills and attention to detail. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific duties from the job description that excite you and how your past experiences align with them. Let us know why you want to join StudySmarter!
Show Off Your Communication Skills: Since this role requires excellent communication skills, make sure your application reflects that. Use clear and concise language, and double-check for any typos or errors. We appreciate attention to detail, so let’s see it in your writing!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates. Plus, it shows you're keen on joining our awesome team at StudySmarter!
How to prepare for a job interview at Tate Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Team Administration Assistant. Familiarise yourself with tasks like managing calendars, formatting documents, and handling client queries. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
During the interview, be ready to discuss how you've successfully managed multiple tasks in previous roles. Use specific examples to illustrate your organisational skills, such as how you prioritised deadlines or maintained filing systems. This will highlight your ability to handle the demands of the job.
✨Brush Up on Your Tech Skills
Since the role requires advanced PC skills, especially in Microsoft Word and Excel, take some time to practice these applications. Be prepared to discuss your proficiency and any relevant projects where you used these tools effectively. This will reassure the interviewers that you can hit the ground running.
✨Prepare Questions to Ask
Interviews are a two-way street, so come prepared with thoughtful questions about the team dynamics, company culture, and expectations for the role. This shows that you're engaged and serious about finding a good fit for both you and the company.
