Human Resources Assistant in Southampton

We are pleased to be partnering with a well-established and highly reputable professional services firm based in the Southampton area, who are seeking a highly organised and detail-focused HR Assistant to join their HR team. Within this role you will provide efficient administrative support, maintain accurate employee data, co-ordinate trainees' route to qualification and deliver an excellent experience for employees and supervisors. This is an ideal opportunity for someone who enjoys structured administration, thrives in a fast-paced environment and takes pride in delivering work with a high level of accuracy and confidentiality. The hours for the role are 9.00am – 5.00pm and the role is hybrid.

Responsibilities will include:

• Act as the HR information system subject matter expert.
• Respond to routine HR enquiries.
• Handle confidential information with discretion and professionalism.
• Co-ordinate the route to qualification for trainees.
• Provide administrative support to the knowledge and learning function.
• Support the delivery of an efficient and compliant employee lifecycle experience.
• Assist with administrative activities relating to new starters, including pre-employment checks, onboarding documentation, induction arrangements and probation tracking.
• Maintain employee personnel files in accordance with data protection legislation and internal retention policies.
• Provide administrative support for ER processes, including preparing documentation, arranging meetings and taking confidential notes where required.
• Assist with the administration of employee recognition schemes, wellbeing initiatives and benefits provided through external suppliers.
• Respond to first-line queries from employees and supervisors on HR policies, procedures, leave entitlements and HR systems, escalating where appropriate.
• Assist with the training registrations and qualification process for all professional qualifications.
• Assist with the timely and accurate administration of the career development training.
• Assist with the onboarding experience for new starters ensuring they have all the information they need for a smooth induction.
• Support the HR Manager and Senior HR Advisor in developing, promoting and facilitating firm-wide engagement, wellbeing and EDI initiatives.

You will need:

• Previous experience in a similar HR administrative role with a particular focus on data management and Excel.
• Excellent attention to detail and a conscientious approach.
• Experience of managing competing demands and working to tight deadlines when needed.
• Excellent organisation skills with the ability to prioritise.
• Excellent communication skills (verbal and written) and the ability to work constructively with multiple stakeholders.
• To be a team player who is able to work independently and on own initiative within specified guidelines.
• Experience of using an HR database is essential.

If this role is of interest to you and you have the necessary skills and experience please don’t hesitate to APPLY.