At a Glance
- Tasks: Keep our London office running smoothly and support a dynamic team of 22.
- Company: Join a major German bank with a vibrant workplace culture.
- Benefits: Competitive salary, supportive environment, and opportunities for growth.
- Other info: Exciting role with diverse responsibilities and a chance to build international relationships.
- Why this job: Be the backbone of our office and make a real difference every day.
- Qualifications: Fluent in English and German, with strong organisational and communication skills.
The predicted salary is between 35000 - 45000 £ per year.
MUST BE FLUENT ENGLISH AND GERMAN SPEAKING!
Our client a major German bank are looking for a highly organised and proactive Office Manager who is required to support the smooth daily operation of a London office of approximately 22 staff.
This role is central to maintaining an efficient, welcoming and well‑run workplace, while providing administrative, facilities, and coordination support across multiple business functions
Key Responsibilities
- Ensure the smooth day‑to‑day running of the office, including facilities management, maintenance coordination, supplier relationships, contract management, and oversight of security systems and access passes.
- Maintain office stock levels across stationery, pantry and kitchen supplies, including inventory management and organisation of storage areas.
- Create an organised, efficient and welcoming environment for employees and visitors.
Coordinate meeting room bookings, office events, conferences, visitor management and general workspace organisation.
- Coordinate Health and Safety activities such as office checks, risk assessments and DSE processes. Act as First Aider and Fire Marshal.
- Arrange travel including flights and accommodation for senior leadership and the wider team.
- Provide administrative support to senior leadership and assist the wider team when required.
- Support finance processes including invoices, expense claims and banking.
Assist with HR administration such as onboarding and offboarding.
Provide basic IT support and liaise with HQ IT and external contractors when needed.
- Manage incoming and outgoing post and courier bookings.
- Build and maintain strong working relationships with colleagues in the London office and international headquarters.
- Provide English and German translation support when required.
- Candidate Profile
- Exceptional organisational skills and the ability to manage a broad and varied workload.
- Strong communication, interpersonal and collaboration skills with a confident and helpful manner.
- Proactive, responsible and able to take initiative.
- High level of trustworthiness, reliability and discretion.
- Strong proficiency in the full MS Office suite.
- Fluent in English and German.
Office Manager employer: Tate Recruitment
Tate Recruitment is an excellent employer for aspiring IT professionals, offering a supportive work culture that prioritises employee growth and development. Located in Stevenage, this role provides access to modern technologies and AI tools, along with comprehensive training to help you kickstart your tech career. With a focus on collaboration and a commitment to ensuring a great customer experience, you'll find meaningful and rewarding employment here.
