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- Tasks: Provide front of house service and office management support in a dynamic environment.
- Company: Join a leading international reinsurance business in a premier London office.
- Benefits: Agile working practices, competitive salary, and opportunities for professional growth.
- Why this job: Be the face of the company and ensure a welcoming atmosphere for visitors and staff.
- Qualifications: Experience in front of house or office management roles and strong Microsoft Office skills.
- Other info: Flexible hours and involvement in exciting social and charity events.
The predicted salary is between 30000 - 40000 £ per year.
Our client, an international Reinsurance business, is looking for an experienced Floor Coordinator to join their team in one of London’s premier offices to provide front of house service and Office Management support to their visitors and staff. They have adopted a fully agile working environment, and this role, although office based, will also adopt these agile working practices, providing an opportunity to work seamlessly across the floor and front of house space to ensure a high level of engagement and support to everyone utilising the space.
Presentation needs to be exceptional, so ensuring the front of house area and the wider office are kept in excellent order at all times is essential. Responsibilities include:
- Providing refreshments and arranging catering for visitors and meetings.
- Liaising with the Housekeeper to ensure facilities are always kept clean and tidy and are set up as requested in advance of meetings and events.
- Conducting daily floor walks to monitor and address the office environment and the needs of the teams covering cleaning, general maintenance, and Health and Safety.
- Reporting and resolving any issues as required in a timely manner and where necessary escalating to the Office Manager.
- Working closely with the building Maintenance team to ensure maintenance records of the floor are continuously up to date to ensure compliance with the building.
- Supporting a range of activities to ensure the smooth running of the office from ordering supplies, maintaining procedures, and Health and Safety records.
- Assisting the Office Manager with office-wide internal communications in support of the effective and efficient running of the office.
- Supporting the Office Manager when needed with social events, client events, and charity initiatives.
- Deputising for the Office Manager during periods of absence.
- Tracking expenditure to support effective financial management and escalating any issues to the Office Manager.
This is a full-time office-based role, and cover of events outside of office hours may be required on an ad-hoc basis.
Experience required:
- Working in a Front of House role (Reception) and/or Office Management role in a medium-sized organisation (Facilities).
- Intermediate to advanced level in Microsoft Office Suite (including Word, Outlook, Excel, and PowerPoint).
- Excellent interpersonal skills, both face-to-face and on the telephone.
- Team player with a willingness to be flexible with working hours as workloads and tasks dictate.
Receptionist - Office Services in London employer: Tate Recruitment
Contact Detail:
Tate Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist - Office Services in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the lookout for a Receptionist role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Practice makes perfect! Before any interview, rehearse common questions and scenarios related to front of house duties. This will help you feel more confident and ready to showcase your exceptional presentation skills.
✨Tip Number 3
Dress to impress! Since this role is all about making a great first impression, ensure your outfit is professional and reflects the company culture. A polished look can set the tone for a successful interaction.
✨Tip Number 4
Don’t forget to follow up! After an interview, send a quick thank-you email to express your appreciation for the opportunity. It shows your enthusiasm for the role and keeps you fresh in their minds.
We think you need these skills to ace Receptionist - Office Services in London
Some tips for your application 🫡
Show Off Your Front of House Skills: Make sure to highlight your experience in front of house roles. We want to see how you've engaged with visitors and supported teams in previous jobs. Use specific examples to demonstrate your exceptional presentation skills and interpersonal abilities.
Tailor Your Application: Don’t just send a generic CV! We love it when applicants tailor their applications to match the job description. Mention your familiarity with agile working practices and how you can contribute to maintaining a tidy and welcoming office environment.
Be Clear and Concise: When writing your application, keep it clear and to the point. We appreciate well-structured applications that are easy to read. Use bullet points where necessary to make your skills and experiences stand out!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss any important updates. Plus, it shows you're keen on joining our team!
How to prepare for a job interview at Tate Recruitment
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of a Floor Coordinator. Familiarise yourself with the agile working practices mentioned in the job description, and think about how your previous experience aligns with these requirements.
✨Showcase Your Interpersonal Skills
As this role involves a lot of face-to-face interaction, be prepared to demonstrate your excellent interpersonal skills. Think of examples from your past where you've successfully engaged with visitors or resolved issues effectively.
✨Prepare for Practical Scenarios
Expect questions that may involve practical scenarios, such as how you would handle a busy front of house or manage multiple tasks at once. Practise your responses to these types of questions to show you're ready for the fast-paced environment.
✨Dress to Impress
Presentation is key in this role, so make sure you dress smartly for the interview. This not only shows respect for the company but also reflects your understanding of the importance of maintaining a professional front of house.