At a Glance
- Tasks: Manage virtual and in-person conference registrations and enhance attendee experiences.
- Company: Join a global conferences team with a focus on innovation and collaboration.
- Benefits: Competitive pay, hybrid work model, and opportunities for international travel.
- Other info: Perfect for detail-oriented individuals who thrive in fast-paced environments.
- Why this job: Be part of exciting events and make a real impact in the world of conferences.
- Qualifications: 2+ years in event planning and a Bachelor's degree required.
The predicted salary is between 36000 - 40000 € per year.
Hybrid – UK (1 day onsite per week, 4 days remote)
Full-time | 37.5 hours per week
Start date: 14 May 2026
Contract until: 31 December 2026
£18 per hour (PAYE)
International travel required
We’re supporting a global conferences team to find an experienced Event Planner with a strong background in conference registration and virtual event delivery. This role is registration-focused rather than end‑to‑end event planning and is well suited to someone who enjoys the operational side of events, thrives on detail, and is confident supporting large‑scale conferences across the UK and internationally.
The Role
You’ll play a key role in the successful delivery of virtual and in‑person conferences, working closely with internal stakeholders and global teams. Key responsibilities include:
- Managing the operational delivery of virtual events from start to finish
- Setting up and managing event registration, including data accuracy and delegate experience
- Coordinating delivery requirements with internal stakeholders
- Supporting day‑of event execution
- Training programme partners on virtual event technology and conference processes
- Identifying new ways to engage virtual audiences and enhance the customer experience
- Driving operational efficiencies across high‑volume events
- Collaborating with global teams on process improvements
- Supporting special projects related to virtual events and workflows
Travel Requirements
You must hold a valid passport and be able to travel internationally without visa restrictions. Travel is required across the UK and Europe, with some Middle East travel, particularly during: June, September, October, November and December 2026. A full event schedule will be shared during the interview process.
About You
You’ll bring:
- 2+ years’ professional experience, ideally supporting onsite or virtual conferences
- A Bachelor’s degree (essential for consideration)
- Strong organisational skills and exceptional attention to detail
- Confidence working in fast‑paced, sometimes ambiguous environments
- The ability to remain calm and professional under pressure
- Experience working with senior stakeholders and global teams
- A proactive, solutions‑focused mindset with a strong service ethic
Technical Skills
- Strong proficiency in Microsoft Office (especially Outlook, Word and Excel)
- Experience with virtual event platforms such as Webex and Zoom
- Confidence working with registration systems and event data
Working Pattern
37.5 hours per week, 7.5 hours per day
Hybrid working: 1 day per week onsite (Egham area), 4 days remote
Full‑time contract running until 31 December 2026
If you enjoy behind‑the‑scenes event delivery, love precision, and want exposure to large‑scale international conferences, this is a brilliant opportunity.
Event Planner in Edinburgh employer: Tate Recruitment
As an Event Planner with our global conferences team, you'll thrive in a dynamic hybrid work environment that balances remote flexibility with essential onsite collaboration in the Egham area. We prioritise employee growth through continuous training and support, ensuring you develop your skills while contributing to impactful international events. Join us for a rewarding career where your attention to detail and operational expertise will be valued and recognised.
StudySmarter Expert Advice🤫
We think this is how you could land Event Planner in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to your connections in the event planning world and let them know you're on the hunt for a new gig. You never know who might have the inside scoop on an opportunity that’s perfect for you.
✨Tip Number 2
Get your online presence sorted! Make sure your LinkedIn profile is up-to-date and showcases your experience with virtual events and conference registration. We want to see your skills shine, so don’t hold back!
✨Tip Number 3
Practice makes perfect! Prepare for interviews by rehearsing answers to common questions about your experience in managing event registrations and working with global teams. Confidence is key, so get comfortable talking about your achievements.
✨Tip Number 4
Apply through our website! We’ve got loads of opportunities waiting for you, and applying directly helps us see your application faster. Plus, it shows you’re keen on joining our team!
We think you need these skills to ace Event Planner in Edinburgh
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience in managing event registrations and virtual events. We want to see how your skills align with the role, so don’t be shy about showcasing your organisational prowess!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re passionate about event planning and how your background makes you the perfect fit for our team. Keep it engaging and relevant to the job description.
Show Off Your Tech Skills:Since this role involves working with various virtual event platforms, make sure to mention your experience with tools like Webex and Zoom. We love seeing candidates who are tech-savvy and ready to tackle any challenges that come their way!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Tate Recruitment
✨Know Your Event Details
Before the interview, make sure you’re familiar with the specifics of the role and the company’s recent events. Research their past conferences and any virtual events they’ve hosted. This will show your genuine interest and help you speak confidently about how your experience aligns with their needs.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you successfully managed event registrations or coordinated logistics. Be ready to discuss how you ensure data accuracy and enhance delegate experiences, as these are key aspects of the job.
✨Demonstrate Your Tech Savvy
Familiarise yourself with the virtual event platforms mentioned in the job description, like Webex and Zoom. If you have experience with registration systems, be prepared to share specific instances where you used these tools to improve event delivery or audience engagement.
✨Prepare for Scenario Questions
Expect questions that assess how you handle pressure and ambiguity. Think of scenarios where you had to remain calm during a challenging event situation. Practising your responses will help you articulate your proactive mindset and solutions-focused approach effectively.
