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- Tasks: Plan and execute creative and operational aspects of conferences.
- Company: Join a global tech management consultancy with a dynamic team.
- Benefits: Competitive pay at £15/hour, potential for permanent position, flexible office days.
- Why this job: Shape exceptional attendee experiences and enhance your event management skills.
- Qualifications: 1-3+ years in event management; strong project management and creative skills required.
- Other info: Start ASAP with full-time hours; perfect for those passionate about events!
Conference Planner
Contract/Temp
Likely to go perm – ASAP start
£15 per hour
2-3 days in the office, Surrey
Full time hours
My client a global tech management consultancy is seeking an experienced Conference Planner.
You will plan and execute the creative and operational aspects of conferences with a focus on the development and creation of exceptional onsite attendee journeys through the production of all onsite event builds, digital platforms, signage and branding across in-person events.
Primary Responsibilities:
- Lead the creative journey for the company's external and internal (corporate) events with a focus on impactful attendee (delegate, sponsors, and associates) journeys across the global portfolio through build and branding elements, and digital platforms.
- Management of operational process, and project management through planning process and execution at internal and external client events both in-person and virtual.
- Project manage the planning and implementation of signage, build, branding, furniture and finishing/accessory requirements for selected events in collaboration with the wider conferences team.
- Support the Digital Experience program globally, aiding in the design and creation of digital signage assets, strategically integrating digital platforms into our attendee journey, and overseeing implementation of program at select conferences.
- Assist with the creation and implementation of operational processes and project management playbooks to maximize the impact of the role and team across all regions and portfolios.
- Creative, innovative, and proactive approach to all aspects of the role – constantly seeking to exceed previous experiences and increase the effectiveness of all processes.
- Collaboration with Business Units to strategically advise and support their event objectives throughout the planning process – culminating with the conference experience.
- Build excellent relationships with the vendor partners.
- Effective financial management and predictability including budget creation, cost negotiation and accurate forecasting; highlight risks, recommendations for allocation of funds and management of a production planning calendar.
Qualifications:
- Bachelor’s degree preferred
- 1-3+ Years Event Management, Branding and/or Experiential & Event Marketing Experience
- Proven creative and operational management responsibility in a team setting
- Proven event operational and project management skills
- Ability to manage multiple tasks simultaneously and prioritize workload
- Management of multiple agency and vendor partners
- Experience in creation of event spaces/environments/floor plans
- Proven and exceptional project management skills, effective management of time and prioritization
- Creative, innovative, strategic
- High attention to detail
- Financial management skills
- Client focused, solution oriented and collaborative
- High sense of urgency, decisiveness, attention to detail and confidentiality
- Fully competent in Microsoft office and Google Suite, especially PowerPoint, Excel and similar in G-Suite
- Strong oral & written communication skills
Apply today for a January start!
Conference Planner employer: Tate Recruitment
Contact Detail:
Tate Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Conference Planner
✨Tip Number 1
Familiarize yourself with the latest trends in event management and digital platforms. This will not only help you understand the industry better but also allow you to showcase your knowledge during interviews.
✨Tip Number 2
Network with professionals in the event planning field, especially those who have experience in tech management consultancies. Attend industry events or join online forums to connect with potential colleagues and learn from their experiences.
✨Tip Number 3
Prepare to discuss specific examples of past events you've managed, focusing on your creative contributions and how you enhanced attendee experiences. This will demonstrate your hands-on experience and problem-solving skills.
✨Tip Number 4
Showcase your financial management skills by being ready to discuss budget creation and cost negotiation strategies. Highlight any successful projects where you effectively managed resources and delivered results.
We think you need these skills to ace Conference Planner
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in event management, branding, and project management. Use specific examples that demonstrate your ability to create impactful attendee journeys and manage multiple tasks.
Craft a Compelling Cover Letter: In your cover letter, express your passion for event planning and your creative approach to enhancing attendee experiences. Mention any specific projects you've worked on that align with the responsibilities outlined in the job description.
Showcase Your Skills: Emphasize your financial management skills and your ability to negotiate costs effectively. Provide examples of how you've successfully managed budgets and forecasted expenses in previous roles.
Highlight Collaboration Experience: Discuss your experience working with various stakeholders, including vendor partners and business units. Illustrate how you have collaborated to achieve event objectives and enhance the overall conference experience.
How to prepare for a job interview at Tate Recruitment
✨Showcase Your Creative Journey
Be prepared to discuss your previous experiences in planning and executing events. Highlight specific examples where you led the creative aspects of an event, focusing on how you enhanced the attendee journey through innovative ideas.
✨Demonstrate Project Management Skills
Since project management is crucial for this role, come ready to explain your approach to managing multiple tasks and deadlines. Share examples of how you've successfully prioritized workloads and managed vendor relationships in past projects.
✨Financial Acumen is Key
Prepare to talk about your experience with budget creation and financial management. Be ready to discuss how you've negotiated costs and forecasted expenses in previous roles, as this will be important for effective financial management in the position.
✨Emphasize Collaboration and Communication
This role requires strong collaboration with various teams and vendors. Think of examples that demonstrate your ability to build relationships and communicate effectively, both in writing and verbally, to ensure successful event execution.
