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- Tasks: Support a dynamic property management team with coordination and administrative tasks.
- Company: Join a leading property management firm in the heart of London.
- Benefits: Competitive salary, full-time hours, and a vibrant work environment.
- Why this job: Be part of a high-performing team and make a real impact in property management.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office, especially Excel.
- Other info: Perfect for detail-oriented individuals who thrive under pressure.
The predicted salary is between 29000 - 32000 £ per year.
An exciting opportunity has arisen for a highly organised and proactive Property Management Administrator to join a leading property management team supporting a prestigious London portfolio. This role sits within a fast-paced, client-focused environment and provides vital coordination and administrative support to surveyors working across a unique portfolio.
The successful candidate will play a key role in ensuring the smooth delivery of reporting, compliance, financial processes, and client communications, while supporting the wider team with excellent organisational skills and a strong attention to detail.
Key Responsibilities- Manage diaries, meeting schedules, and internal/external meeting cadence across teams.
- Compile, format, and coordinate a range of client reports including Quarterly Liaison Meeting packs, asset updates, EPC schedules and Horizon reporting.
- Attend client and internal meetings, take minutes, track actions, and support follow-up processes.
- Prepare service charge reconciliation and budget reports; update trackers, analyse spend and prepare supporting graphs.
- Coordinate service charge documentation, disputes, customer alterations and compliance trackers.
- Support operational tasks including raising POs, billing fees, processing invoices, and liaising with approvers.
- Assist with rent collection, receivables, property handovers, inspections and database updates.
- Maintain accurate digital and manual files, ensuring documentation meets internal standards.
- Provide administrative support including typing, preparing presentations, responding to queries, and maintaining departmental logs.
- Run reports from internal systems (Compass, Dynamics, Client Portal) and support surveyors with variance analysis and KPI returns.
- Arrange travel bookings and general team coordination.
- Strong Microsoft Office proficiency, with advanced Excel skills.
- Excellent organisational and coordination abilities.
- Strong communication skills, both written and verbal.
- Ability to work accurately under pressure and manage multiple priorities.
- High attention to detail and commitment to delivering excellent client service.
- Team-oriented mindset with the ability to build strong working relationships.
- Previous experience within property, real estate, surveying, or an accounts-based administrative role.
- Familiarity with service charge processes, leases, or property management systems.
Working Hours: Monday to Friday, 9:00am – 5:30pm
This is a fantastic opportunity for a motivated and detail-driven administrator who enjoys working in a dynamic environment and supporting a high-performing team. If you thrive in a role that combines coordination, reporting, stakeholder communication and problem-solving, we would love to hear from you.
Property Management Administrator in City of London employer: Tate Recruitment
Contact Detail:
Tate Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Property Management Administrator in City of London
✨Tip Number 1
Network like a pro! Reach out to people in the property management field on LinkedIn or at industry events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its portfolio. Show us you’re genuinely interested in their work and how you can contribute to their success.
✨Tip Number 3
Practice your communication skills! Whether it’s answering common interview questions or discussing your experience, being articulate will help you stand out as a candidate.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed and shows us you’re serious about joining our team.
We think you need these skills to ace Property Management Administrator in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Property Management Administrator role. Highlight your organisational skills and any relevant experience in property management or administrative roles. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific skills like your advanced Excel proficiency and your ability to manage multiple priorities. Let us know what excites you about working with us!
Show Off Your Attention to Detail: In a role that requires high attention to detail, it's crucial to demonstrate this in your application. Double-check for typos and ensure your formatting is consistent. We appreciate candidates who take pride in their work and present themselves professionally.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. This way, we can easily track your application and get back to you quicker. Plus, it shows you're keen on joining our team at StudySmarter!
How to prepare for a job interview at Tate Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and required skills, especially around property management and administrative tasks. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Show Off Your Organisational Skills
As a Property Management Administrator, organisation is key. Prepare examples from your past experiences where you successfully managed multiple priorities or coordinated complex schedules. Be ready to discuss how you keep track of details and ensure nothing slips through the cracks.
✨Brush Up on Your Tech Skills
Since strong Microsoft Office proficiency is essential, particularly in Excel, make sure you can demonstrate your skills. Consider preparing a few examples of how you've used Excel for reporting or data analysis in previous roles. If you have experience with property management systems, be sure to mention that too!
✨Prepare Questions That Matter
Interviews are a two-way street, so come prepared with thoughtful questions about the team, the company culture, and the specific challenges they face in property management. This shows your genuine interest in the role and helps you assess if it’s the right fit for you.
