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- Tasks: Support the Student Housing Asset Management team with invoicing and administrative tasks.
- Company: Join a prestigious asset management company in London, known for its dynamic environment.
- Benefits: Enjoy a hybrid work model with 4 days in the office and 1 day at home.
- Why this job: Gain valuable experience in a professional setting while contributing to impactful projects.
- Qualifications: Requires 2 years of admin experience, strong English skills, and proficiency in MS Office.
- Other info: Potential for role extension beyond the initial 3-month term.
The predicted salary is between 24000 - 36000 £ per year.
Administrative Assistant
Start Date – ASAP for a min of 3 months
Pay – £30,000 pro rata
Hours – 8.30am -5.30pm
Based in London
Hybrid role – 4 days in the office (including Tuesday, Wednesday and Thursday) and 1 at home (TBD).
We are excited to be recruiting for an Admin Assistant to join a prestigious asset management company based in London. This is an excellent opportunity for a detail-oriented and process-driven individual to contribute to a dynamic and professional team.
In this role, you will play a key part in supporting the department’s operations, with a strong focus on invoicing and systems administration. Although this initially a 3-month fixed term role there is potential that it will be extended.
Job Responsibilities:
• Provide administrative support to the Student Housing Asset Management team.
• Use eForms (or any other relevant internal systems) to seek approvals for processing of invoice payments.
• Assist with invoice processing and smaller projects to deliver improved performance of the assets
Key Competencies:
Essential
• Ability to communicate effectively (both oral and written) at all levels across the company
• An analytical approach to work performed
• High attention to detail
• Ability to seek understanding and provide challenge where necessary
• Able to work under pressure and deliver to timetable, dealing with competing and changing priorities
• Cope well under pressure, be assertive when required
Desirable
• Personable individual, able to communicate at all levels, both internal and external, in a clear and articulate manner
• Flexibility in approach to managing own workload
• Show initiative
Job Requirements:
Essential
• Minimum of two (2) years\’ experience in a similar administrative role
• Excellent command of both spoken and written English
• Excellent organisational skills, a solution-oriented approach and an ability to maintain calm under pressure
• High attention to detail, numerate and with strong analytical skills
• High level of proficiency in MS Outlook, Word, PowerPoint, Excel, Teams and SharePoint
Desirable
• Experience with SAP is advantageous
• Experience in invoice processing is highly advantageous
• Experience in the real estate/property is highly advantageous
• Experience with Entrara property management software
If you feel like this role is for you please apply now!!
Administrative Assistant employer: Tate Recruitment
Contact Detail:
Tate Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, such as SAP and Entrara. Having a solid understanding of these tools can set you apart from other candidates and show that you're ready to hit the ground running.
✨Tip Number 2
Highlight your experience in invoice processing during any conversations or interviews. Be prepared to discuss specific examples of how you've managed invoicing tasks in previous roles, as this is a key responsibility for the position.
✨Tip Number 3
Demonstrate your ability to work under pressure by preparing examples of how you've successfully managed competing priorities in past roles. This will showcase your organisational skills and ability to maintain calm in a busy environment.
✨Tip Number 4
Network with current or former employees of the company if possible. Understanding the company culture and values can help you tailor your approach and demonstrate that you're a good fit for their team.
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in administrative roles. Emphasise your organisational skills, attention to detail, and any experience with invoicing or systems administration.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the job responsibilities and competencies mentioned in the job description. Use examples from your past experience to demonstrate how you meet their requirements.
Highlight Relevant Skills: In your application, clearly outline your proficiency in MS Office applications and any experience with SAP or property management software. Mention your ability to communicate effectively and work under pressure.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Tate Recruitment
✨Showcase Your Organisational Skills
As an Administrative Assistant, your ability to stay organised is crucial. Prepare examples of how you've managed multiple tasks or projects in the past, highlighting your time management skills and attention to detail.
✨Demonstrate Effective Communication
Since the role requires effective communication at all levels, practice articulating your thoughts clearly. Be ready to discuss how you've successfully communicated with team members or clients in previous roles.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities under pressure. Think of scenarios where you had to handle competing priorities or resolve conflicts, and be prepared to explain your thought process.
✨Familiarise Yourself with Relevant Software
Given the emphasis on systems administration, brush up on your knowledge of MS Office and any other relevant software mentioned in the job description. If you have experience with SAP or property management software, be sure to highlight that.
