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- Tasks: Manage purchase ledger, process invoices, and ensure timely supplier payments.
- Company: Join a prestigious organisation in Letchworth with a supportive finance team.
- Benefits: Enjoy flexible hours, competitive pay, free parking, and 25 days holiday.
- Why this job: Perfect for those seeking a part-time role with a great work-life balance and team culture.
- Qualifications: Experience in purchase ledger, strong Excel skills, and effective communication are essential.
- Other info: Hybrid working model with at least one day in the office; apply early to secure your spot!
We are recruiting for an experienced Part Time Purchase Ledger individual for a prestigious Letchworth based organisation. This is a permanent role working 20 hours a week - the company are flexible how these hours are worked between Monday to Friday - but must include some hours worked on a Friday. This is a hybrid role - with at least 1 day being working in the office in Letchworth and also other days when you will need to attend team meetings. You will be working within a Finance team of 8 and be working alongside another part time Purchase Ledger person - main purpose of the role is to administer the Purchase Ledger and ensure payments are made in accordance with appropriate timescales and payment terms.
Key Responsibilities:
- Create and amend supplier account details in line with current procedures.
- Ensure supplier bank details are correct and update when necessary.
- Reconcile supplier statements monthly and allocate payments on account in a timely manner.
- Deal with supplier disputes promptly.
- Organise payments to suppliers following the monthly payment time scale.
- Conduct supplier checks in line with the process, validating all information.
- Process invoices received and authorised to complete payment runs and month-end close.
- Provide authorisers with payment deadlines and timescales.
- Assist with year-end audits.
- Distribute monthly credit card statements to cardholders in a timely manner.
- PO list management to ensure outstanding invoices items are valid and appropriately closed.
- Assist the Finance Manager with procurement reports and PAYE data.
- Dealing with purchase email account to process statements, queries, invoices and general correspondence.
- Assist with administrative tasks when required.
Person Specification:
- Proven experience in a Purchase Ledger role.
- Familiarity with accountancy software ideally Sage.
- Strong Microsoft Office skills - including Excel, Word and Outlook.
- Experience of managing supplier relationships and resolving queries.
- Effective communications skills both written and oral.
- Respectful team player able to support colleagues when required.
- Ability to work independently when required.
- Proven track record of meeting deadlines in a high-volume transactional environment.
Excellent Benefits Package:
- Including competitive salary of up to £17.65 an hour.
- Free on-site parking.
- 25 days holidays.
- Pension scheme.
Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.
Tate is acting as an Employment Business in relation to this vacancy. Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.
Part Time Purchase Ledger Clerk employer: Tate Hitchin
Contact Detail:
Tate Hitchin Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part Time Purchase Ledger Clerk
✨Tip Number 1
Familiarise yourself with the specific accounting software mentioned in the job description, ideally Sage. If you have experience with it, be ready to discuss how you've used it in previous roles during your interview.
✨Tip Number 2
Brush up on your Microsoft Excel skills, as this role requires strong proficiency. Consider preparing examples of how you've used Excel for tasks like reconciliation or data management to showcase your abilities.
✨Tip Number 3
Prepare to discuss your experience in managing supplier relationships and resolving disputes. Think of specific instances where you successfully navigated challenges, as this will demonstrate your problem-solving skills.
✨Tip Number 4
Since this is a hybrid role, be ready to talk about your experience working both independently and as part of a team. Highlight any previous roles where you balanced remote work with in-office responsibilities.
We think you need these skills to ace Part Time Purchase Ledger Clerk
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in Purchase Ledger roles. Include specific examples of how you've managed supplier relationships, reconciled statements, and processed invoices to demonstrate your suitability for the position.
Craft a Strong Cover Letter: Write a cover letter that addresses the key responsibilities mentioned in the job description. Explain how your skills and experiences align with the requirements, particularly your familiarity with accountancy software and your ability to meet deadlines.
Highlight Relevant Skills: In your application, emphasise your strong Microsoft Office skills, especially in Excel, as well as your effective communication abilities. Mention any experience you have with Sage or similar accounting software to stand out.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Purchase Ledger role.
How to prepare for a job interview at Tate Hitchin
✨Know Your Purchase Ledger Basics
Make sure you brush up on your knowledge of purchase ledger processes. Be prepared to discuss how you handle supplier accounts, reconcile statements, and manage payments. This will show that you understand the core responsibilities of the role.
✨Familiarise Yourself with Sage
Since familiarity with accountancy software like Sage is preferred, it’s a good idea to review its features and functionalities. If you have experience with it, be ready to share specific examples of how you've used it in previous roles.
✨Demonstrate Your Communication Skills
Effective communication is key in this role, especially when dealing with suppliers. Prepare examples of how you've resolved disputes or managed supplier relationships in the past, highlighting your ability to communicate clearly and respectfully.
✨Show Your Team Spirit
As you'll be working within a finance team, it's important to convey that you're a team player. Think of instances where you've supported colleagues or collaborated on projects, and be ready to discuss how you can contribute positively to the team dynamic.
